Legal Secretary

State Farm; Summit (NJ); Hybrid; USD 42,000 - 60,000; Full time

Job summary

Gregory P. Helfrich & Associates, insurance staff counsel for State Farm Insurance Companies, is seeking a Legal Secretary to join the Summit, New Jersey Claim Litigation office. The role supports attorneys with calendaring, mail handling, and filing in a collaborative, hybrid environment.

You will interact with clients, courts, and counsel throughout the litigation process, with hours Monday–Friday 8:30am–5:00pm, balancing in-office and remote work as needed.

Qualifications

• Specialized knowledge of legal procedures.
• Experience with calendaring, mail processing, and electronic/paper filing.
• Ability to interact with clients, courts, and counsel.

Responsibilities

• Apply specialized knowledge of legal procedures.
• Calendar management, processing mail, electronic/paper filing.
• Schedule litigation events, including depositions, mediations and hearings.

Skills

Self-starter

Agile

Creative

Collaborative

Strategic

Communicative

Job description

Overview

Being good neighbors - helping people, investing in our communities, and making the world a better place - is who we are at State Farm. It is at the core of how we operate and the reason for our success. We're moving with urgency to become a Next Gen Good Neighbor, with technology that strengthens human connections and enhances the customer experience. As an employee, you'll spend less time navigating systems and more time applying judgment, empathy, and expertise in the moments that matter most.

Grow Your Skills, Grow Your Potential

Responsibilities

As a Fortune 50 company, we hire the best employees to serve our customers, making us a leader in the insurance and financial services industry. In 2024, the Leadership Council on Legal Diversity named State Farm a Top Performer and Compass Award Winner. Additionally, Fortune named State Farm one of the World's Most Admired Companies.

Our mission is to provide high quality legal services in a cost-effective manner and to act as strategic thinking partners for our client and customers. To succeed, we need self-starters who are agile, creative, collaborative, strategic, passionate, and communicative.

Gregory P. Helfrich & Associates, insurance staff counsel for State Farm Insurance Companies, is seeking a Legal Secretary to join the Summit, New Jersey Claim Litigation office. While every day can provide different experiences and opportunities, a typical day as a Legal Secretary involves supporting attorneys with calendaring and scheduling, processing mail, and electronic/paper filing. The office allows for collaborative environments with access to peer mentors. This role provides diversity of work and the opportunity for development/advancement. This role will interact with clients, courts, and counsel throughout the litigation process on behalf of the attorney. The position is classified as a hybrid role, meaning that the work arrangement calls for hours in the office and virtually. Everyone in a hybrid role is required to spend time in the office. Work arrangements could change over time based on business needs. Hours for the position are Monday-Friday 8:30am-5:00pm.

LOCATION: 180 River Road, First Floor Summit, NJ 07901

The team is comprised of multiple roles and levels including Legal Administrative Support, Legal Secretary, and Paralegal.

Responsibilities of a Legal Secretary include, but are not limited to:

• Apply specialized knowledge of legal procedures
• Calendar management, processing mail, electronic/paper filing
• Schedule litigation events, including depositions, mediations and hearings