Legal Secretary

Trueline Talent; Sacramento (CA); On-site; USD 81,000 - 99,000; Full time

Benefits offered by this job

Private office

Medical, dental, and vision coverage

401(k) with 3% employer match

Two weeks paid time off

Job summary

Trueline's client, a well-established plaintiff-side law firm in Sacramento, CA, seeks an experienced Legal Secretary to join the team and support attorneys on complex personal injury cases. This full-time onsite role focuses on trial preparation, calendar management, and proactive client service.

You will draft pleadings, coordinate court filings, and maintain comprehensive case files while collaborating with attorneys, clients, and experts to move cases efficiently toward trial.

Qualifications

• Recent law firm experience within the past two years.
• Experience supporting plaintiff-side personal injury litigation.
• Excellent calendaring and deadline management skills.
• Comfortable handling client communication by phone, email, and text.

Responsibilities

• Support attorneys handling plaintiff-side personal injury litigation.
• Manage a high-volume litigation calendar using case management software.
• Coordinate court deadlines, hearings, depositions, mediations, and trial schedules.
• Draft and prepare pleadings, notices, subpoenas, discovery, and other documents.
• File documents in California state and federal courts.
• Coordinate with clients, opposing counsel, experts, medical providers, and process servers.
• Schedule expert witnesses, depositions, and trial-related activities.
• Maintain electronic and physical case files.
• Support attorneys through all phases of litigation, including trial preparation.

Skills

Legal calendar management

Case management software

Communication

Drafting litigation documents

Organizational skills

Client coordination

Tools

CasePeer

Job description

Trueline's client, a well-established and growing plaintiff-side law firm, is seeking a Legal Secretaryto join their team in Sacramento, California. This is an excellent opportunity for an experienced legal secretary who thrives in a fast-paced litigation environment and wants to play an integral role in helping attorneys prepare complex personal injury cases for trial while building a long-term career with a collaborative team.

What You’ll Do as the Legal Secretary:

• Serve as the primary administrative support for attorneys handling plaintiff-side personal injury litigation
• Manage a high-volume litigation calendar using case management software
• Coordinate court deadlines, hearings, depositions, mediations, and trial schedules
• Draft and prepare pleadings, notices, subpoenas, discovery, correspondence, and other legal documents
• File documents in California state and federal courts
• Coordinate with clients, opposing counsel, experts, medical providers, and process servers
• Schedule expert witnesses, depositions, and trial-related activities
• Review incoming correspondence and ensure all deadlines are calendared and communicated appropriately
• Maintain both electronic and physical case files
• Support attorneys through all phases of litigation, including trial preparation
• Help ensure cases move efficiently while delivering outstanding client service

Must-Haves as the Legal Secretary:

• Recent law firm experience within the past two years
• Experience supporting plaintiff or defense litigation matters
• Strong case management software experience (CasePeer experience is highly preferred)
• Excellent calendaring and deadline management skills
• Comfortable handling frequent client communication by phone, email, and text
• Experience drafting litigation documents and coordinating court filings
• Strong understanding of California court procedures and filing deadlines
• Exceptional organizational skills with the ability to manage multiple priorities
• Professional communication skills and a positive, team-first attitude
• Ability to work full-time onsite in Sacramento, California

Nice-to-Haves as the Legal Secretary:

• Personal injury litigation experience
• Experience supporting attorneys through trial
• Experience coordinating expert witnesses
• Discovery management experience
• Experience handling subpoenas and process service
• Familiarity with trial preparation and litigation support
• Experience using CasePeer or similar legal case management software

Our Client Offers:

• Base salary up to $90,000, with flexibility for the right candidate
• Opportunity to earn performance-based case bonuses
• Dedicated private office
• Comprehensive medical, dental, and vision coverage
• 401(k) with a 3% employer match
• Two weeks of paid time off, with additional flexibility earned over time
• Stable Monday through Friday schedule (8:30 AM - 5:00 PM)
• Fun, collaborative office culture with regular team events and celebrations
• Firm-sponsored outings and annual team trips
• Long-term career growth, including support for paralegal education or law school for employees interested in advancing their careers
• Opportunity to work on significant, high-value personal injury cases that regularly proceed to trial

Trueline and its clients are unabashed equal-opportunity employers committed to a diverse workforce. We welcome smart and ambitious applicants and recruit, refer, hire, place, and promote without regard to race, color, gender, religion, national origin, ancestry, citizenship, disability, age, sexual orientation, or any other characteristic protected by federal or state law.