Legal Secretary

Hartline Barger LLP; Houston (TX); Hybrid; USD 42,000 - 60,000; Full time

Benefits offered by this job

Hybrid schedule

Health insurance

401(k) plan

Paid time off

Disability insurance

Job summary

Hartline Barger LLP is seeking an experienced legal secretary to support a busy litigation team in Texas. You will manage filings, calendars, and deadlines, draft and proofread pleadings and correspondence, and prepare e-filings in state and federal courts.

Travel coordination, client intake, and timekeeping are also part of the role. The position requires strong Word/Outlook/Excel/Adobe/PowerPoint skills, exceptional accuracy, and the ability to spot risk in calendars.

Qualifications

• High school diploma or equivalent required; additional education preferred
• Working knowledge of state and federal e‑filing systems, court rules, and calendaring requirements
• Excellent written communication, including grammar, spelling, and punctuation, and familiarity with legal terminology
• Fast, accurate document production under deadline pressure
• Thorough knowledge of Word, Outlook, Excel, Adobe and PowerPoint
• The habit of spotting calendaring conflicts and deadline risks before anyone raises them, and bringing them forward with a proposed solution
• Ability to set priorities, work independently and on a team, and respond to changing demands

Responsibilities

• Draft, format, proofread, and redline pleadings, correspondence, and memoranda
• Prepare e-filings in state and federal courts
• Calendar depositions, productions, hearings, and trials
• Coordinate travel; process new client and matter intake, bills, and expense reports
• Enter and review timekeeper time for accuracy
• Additional hours are occasionally required during trial weeks and major filing deadlines

Skills

Legal secretarial experience

e-filing

Court rules

Calendaring

Document production

Timekeeping

Legal terminology

Education

High school diploma or equivalent

Tools

Microsoft Word

Outlook

Excel

Adobe

PowerPoint

Job description

The Essentials

• 3 or more years of legal secretarial experience
• Your first 90 days will be in the office. We offer a hybrid schedule following your probationary period where employees enjoy 2 remote days a week

The Job

You are the operational backbone of a busy litigation team supporting our commercial litigation, product liability, and personal injury defense practice. The attorneys you support will rely on you to keep filings correct, calendars accurate, and deadlines visible before they turn into problems.

You will draft, format, proofread, and redline pleadings, correspondence, and memoranda; prepare e‑filings in state and federal courts; calendar depositions, productions, hearings, and trials; coordinate travel; process new client and matter intake, bills, and expense reports; and enter and review timekeeper time for accuracy.

Additional hours are occasionally required during trial weeks and major filing deadlines.

What We Look For

• High school diploma or equivalent required; additional education preferred
• Working knowledge of state and federal e‑filing systems, court rules, and calendaring requirements
• Excellent written communication, including grammar, spelling, and punctuation, and familiarity with legal terminology
• Fast, accurate document production under deadline pressure
• Thorough knowledge of Word, Outlook, Excel, Adobe and PowerPoint
• The habit of spotting calendaring conflicts and deadline risks before anyone raises them, and bringing them forward with a proposed solution
• Ability to set priorities, work independently and on a team, and respond to changing demands

Compensation and Benefits

• Salary DOE.
• Medical, dental, vision, life and AD&D, and short- and long-term disability coverage.
• Health savings account with monthly employer contribution on the high-deductible plan.
• 401(k) with employer match.
• Hybrid schedule after your first 90 days.
• Generous paid time off.

Hartline Barger LLP, founded in 1994, serves clients across the country from five offices in Dallas, Houston, and Corpus Christi, Texas, and Albuquerque and Santa Fe, New Mexico. Nationally recognized in product liability litigation and across personal injury defense, commercial litigation, toxic torts, and warranty and deceptive trade practice litigation, we built our firm with lawyers who, simply stated, like to try cases.

Hartline Barger LLP is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law. Contact [e-mail] if you need an accommodation during the application process.