Legal Secretary

State Farm; Houston (TX); Hybrid; USD 62,000 - 70,000; Full time

Benefits offered by this job

Health benefits

Annual raise and bonus

Generous time-off policies

Job summary

State Farm is seeking a Legal Secretary to support attorneys in the Houston, Texas Claim Litigation office. This hybrid role combines in-office and remote work, with hours Monday–Friday, 8:00 AM to 4:30 PM or 8:30 AM to 5:00 PM.

The position involves calendaring, drafting pleadings, and liaising with clients and courts. Ideal candidates have recent civil defense litigation secretarial experience, strong organizational skills, and proficiency in Texas e-filing and Microsoft Office.

Qualifications

• Recent civil defense litigation secretarial experience preferably in insurance defense or personal injury.
• Strong calendaring and scheduling abilities with multitasking.
• E-filing experience in Texas and knowledge of legal terminology.

Responsibilities

• Scheduling and confirming appointments, depositions and mediations.
• Managing calendars and e-mails for multiple attorneys.
• Drafting pleadings and routine legal correspondence.
• Electronic filing with the courts.
• Pulling signed orders and communicating with clients.

Skills

Calendaring experience

Scheduling

Multitasking

Written and oral communication

Tools

Texase filing system

Microsoft Office Suite

Case Management system

Document Storage system

Job description

Overview

Being good neighbors – helping people, investing in our communities, and making the world a better place – is who we are at State Farm. It is at the core of how we operate and the reason for our success. We're moving with urgency to become a Next Gen Good Neighbor, with technology that strengthens human connections and enhances the customer experience. As an employee, you'll spend less time navigating systems and more time applying judgment, empathy, and expertise in the moments that matter most.

Grow Your Skills, Grow Your Potential

Responsibilities

As a Fortune 50 company, we hire the best employees to serve our customers, making us a leader in the insurance and financial services industry. In 2024, the Leadership Council on Legal Diversity named State Farm a Top Performer and Compass Award Winner. Additionally, Fortune named State Farm one of the World's Most Admired Companies.

Our mission is to provide high quality legal services in a cost-effective manner and to act as strategic thinking partners for our client and customers. To succeed, we need self-starters who are agile, creative, collaborative, strategic, passionate, and communicative.

Linda T. Villarreal, insurance staff counsel for State Farm Insurance Companies, is seeking a Legal Secretary to join the Houston, Texas Claim Litigation office. While every day can provide different experiences and opportunities, a typical day as a Legal Secretary involves supporting attorneys with calendaring and scheduling, processing mail, and electronic/paper filing. The office allows for collaborative environments with access to peer mentors. This role provides diversity of work and the opportunity for development/advancement. This role will interact with clients, courts, and counsel throughout the litigation process on behalf of the attorney. The position is classified as ahybridrole, meaning that the work arrangement calls for hours in the office and virtually. Everyone in ahybridrole is required to spend time in the office. Work arrangements could change over time based on business needs. Hours for the position are Monday-Friday 8:00 AM - 4:30 PM or 8:30 AM - 5:00 PM.

LOCATION: 909 Fannin St., Houston, TX 77010

The team is comprised of multiple roles and levels including Legal Administrative Support, Legal Secretary, and Paralegal.

Responsibilities of a Legal Secretary include, but are not limited to:

• Scheduling and confirming appointments, depositions and mediations
• Managing calendars and e-mails for multiple attorneys
• Drafting pleadings
• Drafting and sending routine legal correspondence
• Electronic filing with the courts
• Pulling signed orders
• Communicating with clients

Qualifications

Please only apply for this position if you meet the minimum requirements.

Previous experience required

• Recent civil defense litigation secretarial experience preferably in insurance defense or personal injury

Key Skills required

• Calendaring and scheduling experience within a legal environment
• Strong organizational skills, prioritizing urgent and non-urgent tasks (items with deadlines, handling demands), multitasking
• E-filing experience in Texas
• Knowledge of legal and medical terminology, local and state rules regarding pleadings and pre-trial matters, deadlines, and filing requirement (strongly preferred)
• Ability to adapt to a corporate law environment
• Strong written and oral communication skills (proofreading, attention to detail, formatting)
• Accurate typing skills

Technology/software experience required

• Working knowledge of Texaselectronic filing system
• Working knowledge of Microsoft Office Suite
• Working knowledge of Case Management system
• Working knowledge of Document Storage system

Additional Details

• Applicants are required to be eligible to lawfully work in the U.S. immediately. State Farm will not sponsor applicants for U.S. work opportunities.

Our Benefits

Because work-life balance is a priority at State Farm, compensation is based on our standard 38:45-hour work week!

• Potential starting salary range: $61,507.88- $70,000
  • Starting salary will be based on skills, background, and experience
  • High end of the range limited to applicants with significant relevant experience
• Potential yearly incentive pay up to 9% of base salary

At State Farm, we offer more than just a paycheck. Check out our suite of benefits designed to give you the flexibility you need to take care of you and your family!

• Get Paid! On top of our competitive pay, you are eligible for an annual raise and bonus.
• Stay Well! Focus on you and your family’s health with our robust health and wellbeing programs. State Farm pays most of your healthcare premium, and we offer multiple healthcare plan options, including a high deductible plan. All medical plans provide 100% coverage for in-network preventative care, AND you and your family have access to vision, dental, telemedicine, 24/7 mental health professionals, and much more!
• Develop and Grow! Take advantage of educational benefits like industry leading training programs, top-notch tuition assistance programs, employee resource groups, and mentoring.
• Plan Ahead! Plan for those big moments in life with benefits like fertility/IVF/adoption assistance, college coaching, national discount programs, interactive monthly financial workshops, free financial coaching, and more. You can also start a savings account or consider financing through our State Farm Federal Credit Union!
• Take a Little “You” Time! You will have access to our generous time off policies designed so you can plan around holidays, family events, volunteering, or just to take a relaxing day off. With the opportunity to initially earn up to 20 days annually plus parental leave, paid holidays, celebration day, life leave (40 hours/year), bereavement leave, and community service/education support days, there will be plenty of time for you!
• Give Back! We offer several ways to give back through our Matching Gift Program, Good Neighbor Grant Program, and the Employee Assistance Fund.
• Finish Strong! Plan for retirement using free financial advisors and a 401(k) plan with company contributions of up to 7% of your salary.

Visit our State Farm Careers page for more information on our benefits, locations, and the hiring process of joining the State Farm team!