Legal Secretary

Calista Corporation; Anchorage (AK); On-site; USD 45,000 - 65,000; Full time

Job summary

Calista Corporation is seeking a Legal Secretary to provide comprehensive administrative support to the Legal department, handling scheduling, document preparation, and coordination of daily activities. The role emphasizes accurate record keeping, confidentiality, and efficient workflow across legal operations.

Ideal candidates will have a high school diploma or GED and at least two years of complex administrative experience, preferably in a corporate or legal setting.

Qualifications

• High school diploma or GED required; two years of complex administrative support experience preferred.
• Experience in a large corporate environment, law office, or Alaska Native Corporation is preferred; Yup’ik speaking is a plus.
• Ability to work in-office and pass drug, background, and credit screenings.

Responsibilities

• Provide administrative support to the Legal department, including scheduling, travel arrangements, expense reports, and invoice processing.
• Prepares, formats, and proofreads routine legal and business documents, correspondence, and reports.
• Maintains and updates department systems, including document storage, tracking tools, and databases.
• Attends meetings, prepares summaries, and tracks action items to ensure timely follow-up.
• Maintains confidentiality of sensitive and proprietary information.

Skills

Administrative support

Document drafting

Legal document reading

Microsoft Office

Communication skills

Typing 45 wpm

Time management

Independent work

Education

High School Diploma or GED

Tools

Microsoft Office

Document management systems

Database tools

Job description

JOB SUMMARY

Calista Corporation Regular JOB SUMMARY The Legal Secretary provides administrative and clerical support to the Legal department, assisting with document preparation, scheduling, and coordination of day-to-day administrative activities. This position supports department workflows, maintains systems and documentation, and assists with coordination of administrative processes to promote efficiency and consistency across the Legal department.

ESSENTIAL FUNCTIONS

• Provides administrative support to the Legal department, including scheduling, calendar coordination, travel arrangements, expense reports, and invoice processing. Prepares, formats, and proofreads routine legal and business documents, correspondence, and reports. Maintains and updates department systems, including document storage, tracking tools, and databases. Organizes, classifies, and maintains records in accordance with company policies and retention guidelines. Coordinates with internal departments to gather information and supports routine business and administrative requests. Drafts, edits, and monitors routine internal and external communications. Attends meetings, prepares summaries, and tracks action items to ensure timely follow-up. Reviews incoming materials to determine appropriate routing, prioritization, and handling Preforms data entry and maintains accurate records to support document retrieval and reporting. Performs general office duties, including filing, mail processing, and office support functions. Maintains confidentiality of sensitive and proprietary information. Works in a constant state of alertness and in a safe manner. Performs other duties as assigned.

SUPERVISORY RESPONSIBILITIES

• This job has no supervisory responsibilities.

KNOWLEDGE, SKILLS, & ABILITIES

Strong knowledge of administrative and office procedures, including records and document management. Ability to draft routine reports, correspondence, and professional communications. Ability to read, interpret, and apply legal and regulatory documents, including, , corporate governance documents, government forms, safety rules, and procedural manuals. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), with ability and willingness to learn additional company systems and software. Strong organizational skills with the ability to manage multiple priorities, meet deadlines, and maintain effective time management. Excellent written and verbal communication skills with strong interpersonal skills. Ability to type 45 words per minute. Self-motivated with the ability to work independently with minimal supervision. Ability to follow and support established policies and procedures consistently.

MINIMUM QUALIFICATIONS

High School Diploma or GED equivalent. Minimum of two (2) years of complex administrative support experience required. Experience working for a large corporate environment, law office, or an Alaska Native Corporation preferred. Ability to speak Yup’ik preferred. Ability to be in-office. Ability to pass a drug, background, and credit screening. Valid state driver’s license and be qualified to operate a vehicle under the conditions of Calista’s Driving Policy.

WORKING ENVIRONMENT

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Work may require occasional weekend and/or evening work.

PHYSICAL/VISUAL/MENTAL/ENVIRONMENTAL DEMANDS

The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

PREFERENCE STATEMENT

Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

EEO STATEMENT

Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.

REASONABLE ACCOMMODATION

It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities. The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements. This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.

OUR VISION

A world class corporation exemplifying cultural values, servant leadership and economic prosperity.

OUR MISSION

Improve the economic and social well-being of our Shareholders and communities through growth, leadership, collaboration and financial discipline.

About Calista Corporation

Headquartered in Anchorage, Alaska, Calista Corporation is the second-largest of Alaska's 12 Native Regional Corporations. With over 38,000 shareholders, we are proud to be the parent company of more than 30 subsidiaries across four major holding companies. Our diverse business portfolio spans federal contracting, construction, real estate, environmental services, natural resource development, marine transportation, oil field services, and heavy equipment sales, service, and rentals. Our footprint extends across the Calista Region, an expansive area in southwestern Alaska, covering 57,000 square miles. The region is home to 48 permanent and 8 seasonally occupied villages along the Bering Sea coast and two of Alaska’s mighty rivers, the Yukon and Kuskokwim. For over a decade, we have consistently ranked in the top 10 of Alaska Business Monthly’s “Top 49 Alaskan-Owned and Alaska-Operated Companies” by gross revenue. As we continue to grow, we are looking for motivated individuals who are passionate about making a difference in our communities and contributing to our ongoing success.