Legal Process Specialist

County of Marin; Novato (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

The County of Marin’s Marin County Department of Child Support Services seeks a Legal Process Specialist to provide complex legal support, including research, processing and e-filing court documents, and assisting attorneys with hearings. This on-site role is based in Novato, CA, and requires strong attention to deadlines and accuracy in a government office environment.

The ideal candidate will read and interpret court documents, be proficient with Microsoft Office, and communicate clearly with

Qualifications

• Experience reading and interpreting court documents.
• Experience in a court, criminal justice, investigative or legal office setting.
• Strong communication and organizational skills; able to work under deadlines.

Responsibilities

• Provide complex legal support to the Department, including legal research, processing and e-filing documents.
• Assist attorneys with hearings and related case management tasks.
• Perform general reception coverage and public-facing duties as needed.

Skills

Legal terminology

Microsoft Office

Bilingual English/Spanish

Education

High school diploma or equivalent

Job description

About Us

At the County of Marin, our employees overwhelmingly report feeling their work is meaningful, they like the work they do, and they are proud to tell people “I work for the County of Marin.” Discover more about us, our values and our organizational culture here. Read on to find out more about this opportunity.

About The Position

The Marin County Human Resources Department and the Marin County Department of Child Support Services (DCSS) are announcing a recruitment for the position of Legal Process Specialist.

The Legal Process Specialist in the Department of Child Support Services provides complex legal support to the Department which includes legal research, processing and e-filing legal documents, assisting our attorney with hearings, and reception coverage.

This position works full-time onsite at the Department of Child Support offices in Novato, CA.

The general duties and minimum requirements of this position are described in the class specification.

About You

The highly qualified candidate possesses experience reading and interpreting court documents and is familiar with the county's criminal justice system. The successful candidate is a self-starter, is flexible in responding to changing priorities and assignments, and ensures that work meets deadlines set by the courts and within the office. They can exercise sound judgment in applying appropriate rules and regulations and possess excellent communication skills to deal tactfully with the public, occasionally where relations are tense. Experience using the Microsoft Office Suite at an intermediate level is highly desirable. Bilingual fluency in English and Spanish is also highly desirable.

Bilingual assignments are distinguished by the required proficiency in the English language as well as a designated second language, in this case, Spanish. Proficiency requires the ability to communicate effectively both verbally and in written form, sufficient to convey information and instructions to the public and other employees.

Bilingual Certification

Successful candidates must demonstrate proficiency in Spanish/ English to be eligible for bilingual pay. A bilingual proficiency exam will be administered to ensure the candidate possesses the appropriate skill level to meet the requirements of the position.

Qualifications

KNOWLEDGE OF

• Complex and technical legal office and criminal justice system terminology, forms, documents and procedures.
• Policies and procedures related to the department and specific function to which assigned.
• Specified computer applications involving word processing, data entry, database access and standard report generation.
• Business arithmetic.
• Standard office practices and procedures, including filing and the operation of standard office equipment.
• Business letter writing and the standard format for typed materials.
• Record keeping principles and practices.
• Correct business English, including spelling, grammar and punctuation.
• Techniques for dealing with the public, in person and over the telephone.

ABILITY TO

• Interpret, apply and explain technical and complex laws, codes, rules, processes and procedures.
• Independently carry through complex legal support processes from beginning to end.
• Resolve varied problems within applicable codes and procedures.
• Read, understand and review for accuracy technical and complex legal and court documents and extract relevant information.
• Accept and account for money received and make accurate arithmetic calculations.
• Compose correspondence or documents independently or from brief instructions.
• Deal successfully with the public, in person and over the telephone, occasionally where relations may be confrontational or strained.
• Establish and maintain effective working relationships with those encountered during performance of duties.

Minimum Qualifications

Any combination of education and experience that would provide the knowledge and skills listed in the class specification. Typically, equivalent to graduation from high school and two years of experience in providing office support in a court, criminal justice, investigative or legal office setting.

Special Requirements

Candidates selected are subject to fingerprinting by the Sheriff's Department and must pass a Department of Justice LiveScan background check prior to appointment.

IMPORTANT INFORMATION

For any questions concerning this position announcement, please contact Alisa Samuel, Human Resources Analyst at [phone].

All applicants will receive email notifications regarding their status in the recruitment process. Please be sure to check your spam settings to allow our emails to reach you. You may also log into your governmentjobs.com account to view these emails.

Testing and Eligible List: There is one (1) vacancy in DCSS. The eligible list established from this recruitment will be used to fill this vacancy and all future vacancies that may occur while the list remains active. Eligible lists remain active for a minimum of one year.

Depending on the number of qualified applications received, the examination may consist of a highly qualified review, supplemental application screening, online assessment, written examination, practical performance, oral examination or any combination to determine which candidates’ names will be placed on the eligible list.

Disaster Service Workers

All County of Marin employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Equal Employment Opportunity Employer

The County of Marin is committed to diversity and invites all qualified people to apply, including minorities, women, and individuals with disabilities. Upon request, reasonable accommodation may be made for persons with disabilities and for religious reasons, where necessary. If you have questions regarding equal employment opportunities, please contact Roger Crawford, Equal Employment Opportunity Director, at [phone].

PLEASE NOTE

The benefits described herein do not apply to temporary (contingent) or to part-time employees that work less than 50%.

COUNTY OF MARIN BENEFITS: GENERAL

Below are some of the excellent benefits the County offers. More information about our benefits can be found on the Marin County's Benefits Homepage.

• Paid Time Off: Competitive vacation accrual; 12 holidays per year; and generous sick leave accruals. Additional types of paid leaves are available for some bargaining units.
• Health Plan: Choice of four health plans (two Kaiser HMOs, Western Health Advantage HMO, and an Anthem Blue Cross PPO) along with dental through Delta Dental PPO, and vision through Vision Service Plan (VSP). There is a County contribution toward the premiums (the contribution amount varies depending on coverage tier elected such as employee only, employee + 1, employee + family). Plus, the County offers excellent Life Insurance, Disability, Flexible Spending Plans, a Dependent Care Assistance Program, professional development and more.
• Retirement: Defined benefit plan under the County Employees Retirement Act of 1937. More information can be found online at www.mcera.org.
• IRS 457 Plan: Choice of pre-tax or post-tax (Roth) employee contribution up to the IRS annual maximum.
• Retiree Medical: The County provides access to group health plan coverage to eligible retirees.
• IMPORTANT NOTE: Benefits described herein do not represent a contract and may be changed without notice.

QUALIFYING EDUCATION/EXPERIENCE

The minimum qualifications for this position are as follows: Any combination of education and experience that would provide the knowledge and skills listed in the class specification Generally, equivalent to graduation from high school and two years of experience in providing office support in a court, criminal justice or legal office setting.

In addition, we request the following narrative response to clarify your experience and suitability:

01

Please describe your experience providing office support in a court, criminal justice or legal office setting; including the duties and responsibilities and the name(s) of the employer(s) where you gained the experience. If you do not have this experience, please enter N/A.

02

Please describe your experience working in a public facing environment where individuals may be navigating stressful or difficult situations. If no experience, indicate N/A.

03

Please describe your experience handling multiple time sensitive tasks or deadlines in a legal or public service environment. Outline the tools or methods you used to organize your work, set priorities, and ensure timely completion.

04

This is a customer facing position and we do not offer an option to telework. Are you willing to work fulltime on site?

• Yes
• No
• Required Question