Legal Practice Coordinator (IP Litigation)

Morrison Foerster; San Diego (CA); On-site; USD 75,000 - 110,000; Full time

Benefits offered by this job

Medical, dental, vision

Parental leave

Wellness program

Education reimbursement

Profit-sharing

Birthday holiday

Job summary

Morrison Foerster in San Diego is seeking a Legal Practice Coordinator to support attorneys and timekeepers with administrative tasks, billing, and matter administration. The role emphasizes organized scheduling, client communication, and efficient cross-functional coordination to keep the practice running smoothly.

The successful candidate will bring strong Microsoft Office skills, experience in law firm operations, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• Bachelor’s or Associate’s degree in business, finance, or a related field is highly preferred.
• Minimum 3+ years’ experience supporting attorneys in a law firm or professional services environment. Experience managing complex administrative tasks and scheduling.
• Proficiency in MS Office, Adobe Acrobat Pro, DocuSign, electronic filing platforms, document management systems, CRM platforms, and billing tracking software is essential.

Responsibilities

• Manage calendars, deadlines, travel, and meetings.
• Serve as a key contact for internal and external clients; screen communications.
• Maintain client, matter, and contact data in Outlook and Salesforce.
• Manage files in compliance with records and confidentiality policies.
• Support matter administration, including conflicts, engagement letters, audits, and secure data transfers.
• Draft, edit, and finalize legal and administrative documents.

Skills

Calendar management

Client relations

Attention to detail

Communication

Project coordination

Education

Bachelor’s or Associate’s degree in business, finance, or a related field

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Adobe Acrobat Pro

DocuSign

CRM platforms

Aderant/3E

Job description

Overview

At MoFo, we couldn’t write our own success story without yours. Ready to write your story?

Join MoFo as a LEGAL PRACTICE COORDINATOR in our San Diego Office!

This role is based in San Diego https://www.mofo.com/offices

ABOUT THE ROLE

The Legal Practice Coordinator is a trusted partner to attorneys and timekeepers, delivering high-impact administrative and practice support in a fast-paced, collaborative environment. This role blends organization, problem-solving, and project coordination to keep attorney schedules, client matters, billing, and practice initiatives running seamlessly. With a strong understanding of legal procedures, firm operations, and client needs, the Legal Practice Coordinator provides exceptional service, anticipates next steps, and consistently delivers high-quality work that helps the practice perform at its best.

Administrative Coordination

• Manage calendars, deadlines, travel, and meetings.
• Serve as a key contact for internal and external clients; screen communications.
• Maintain client, matter, and contact data in Outlook and Salesforce.
• Manage files in compliance with records and confidentiality policies.
• Support matter administration, including conflicts, engagement letters, audits, and secure data transfers.
• Draft, edit, and finalize legal and administrative documents.
• Coordinate practice projects, meetings, research, and events.
• Support client development efforts, including pitches and meetings.
• Partner with Billing, Marketing, IT, and Office Services.

Billing and Financial Administration

• Manage attorney time entry and ensure timely submission.
• Assist with budgets, projections, and client reports.
• Support billing, invoicing, and client inquiries; assist with collections as needed.
• Process expenses, reimbursements, and invoices.

Travel and Meeting Logistics

• Arrange domestic and international travel.
• Coordinate meetings, conferences, and client events.
• Prepare itineraries and distribute materials.

Team and Leadership Support

• Anticipate attorney needs and manage priorities.
• Communicate professionally with clients and vendors.
• Provide backup support and assist with training and team initiatives.

Litigation Support

• Support matters from inception through trial or resolution.
• Assist with trial preparation, filings, depositions, and logistics.
• Manage case documents and exhibits.

ABOUT YOU

• Bachelor’s or Associate’s degree in business, finance, or a related field and relevant certifications is highly preferred.
• Minimum 3+ years’ experience supporting attorneys, including partners, in a law firm or professional services environment. Experience managing complex administrative tasks, legal documents, and sophisticated scheduling required and an in depth understanding of law firm practice areas.
• Experience coordinating cross-functional or interdepartmental projects and ensuring that deadlines are met.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, and Outlook), Adobe Acrobat Pro, DocuSign, electronic filing platforms, document management systems, CRM platforms, expense reimbursement, time, attendance and billing tracking software (e.g., Aderant or 3E) is essential.
• A strong ability to learn and adapt to new software applications and technological tools. Comfort with ongoing changes in technology and willingness to embrace new systems and processes as they are introduced.
• Excellent communication skills and the ability to build effective internal and external client relationships. Excellent grammar, attention to detail, and ability to manage multiple deadlines in a fast-paced practice group. Must exhibit discretion, diplomacy, and professionalism in verbal and written communications. Ability to interact effectively with all levels of management and staff and a variety of external entities, including clients and prospective clients of the firm.
• Ability to work under pressure and complete job assignments in an accurate and timely manner. Strong organizational skills and the ability to apply strong attention to detail to all levels of work. Ability to multitask, prioritize work, and meet deadlines.
• Uses sound decision making and judgment. Skilled in prioritizing high-volume workloads, solving problems proactively, and maintaining confidentiality.
• Demonstrated ability to maintain positive internal and external client relationships and anticipate needs.
• Eagerness to refine processes and adopt best practices for tasks like billing, filings, or scheduling. Exhibits a proactive approach to learning, including seeking out training opportunities and resources to enhance technological skills.

ABOUT MOFO

At MoFo, we collaborate as one firm, across borders, practice areas, and business functions and value fresh ideas and innovation over conformity and competition.

• About Us: https://www.mofo.com/about
• Inclusion + Engagement: https://www.mofo.com/community/we-at-mofo
• Commitment to Pro Bono: https://www.mofo.com/community/pro-bono
• The MoFo Foundation: https://www.mofo.com/culture/mofo-foundation

ABOUT OUR BENEFITS

MoFo offers a comprehensive benefits package starting on your first day.

• Avariety of options for medical, dental, vision, life and disability coverage to meet the needs of you and your family.
• Industry-leading parental leave and family benefits including adoption and fertility treatment options and backup child and elder care.
• Global wellness program, including free access to Talkspace and Calm apps.
• Annual community service day to make an impact on your community and a birthday holiday just for fun.
• Education reimbursement annually.
• Dedicated Talent Development team.
• Competitive annual profit-sharing contribution.

Where required by law, salary ranges are stated below. Additional compensation may include a discretionary bonus, overtime as applicable, health/welfare benefits, retirement contributions, paid holidays, and PTO. The range displayed is specifically for positions performed in those cities/states and may vary based on factors including but not limited to the following: local market data and ranges; an applicant's skills and prior relevant experience; and certain degrees, licensing, and certifications.

San Diego range: $75k to $110k

For questions regarding this position, please e-mail [e-mail]