Legal Practice Assistant — Client Services & Operations

White & Case LLP; Houston (TX); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) plan

Job summary

White & Case LLP in Houston is seeking a Practice Assistant to provide administrative and legal support within the Office Operations team. The role coordinates attorneys’ schedules, domestic and international travel, expense processing, and routine correspondence while maintaining confidentiality and professional demeanor.

The position requires excellent communication, organization, and the ability to multi-task in a fast-paced legal environment.

Qualifications

• Proven ability to work effectively in a demanding legal environment, demonstrating excellent interpersonal skills and professionalism when liaising with attorneys, staff, and clients at all levels.
• Over 5 years of law firm experience
• Highly adept at managing multiple tasks and prioritizing responsibilities in a fast-paced, deadline-driven setting.
• Skilled at interpreting, understanding, and following detailed instructions with accuracy and efficiency.
• Strong written and verbal communication skills, with a keen eye for detail and clarity.
• Exceptionally organized and thorough, with a consistent commitment to follow-through and high-quality work.
• Demonstrates a proactive, positive attitude and a self-motivated approach to responsibilities.
• Able to work independently with minimal supervision, while also being a reliable and collaborative team player.

Responsibilities

• Plan and coordinate attorneys' schedule, appointments, conferences, and meetings.
• Manage and coordinate extensive and complex domestic/international travel arrangements. Prepares business itineraries and business-trip documentation packs.
• Manage and submit expense reports.
• Answer, screen and place calls in a professional manner. Accurately record phone messages and promptly inform attorneys.
• Keep legal staff apprised of the status of work and any problems encountered with systems or programs.
• Monitor, review, and organize, according to priority, all incoming correspondence.
• Draft, proofread for accuracy, and release time sheets.
• Maintain accurate client and matter lists.
• Complete conflict search reports and opening entries.
• Assist with client development, marketing initiatives, and proposals.
• Assist with client billing.
• Draft and edit routine letters, memos, and reports.
• Create and maintain files.
• Meet and greet clients with courtesy and tact.
• Assist with overflow work and practice specific responsibilities.
• Keep Desk Reference information up to date and easily accessible for use by other Practice Assistants.

Skills

Interpersonal skills

Professional demeanor

Multi-tasking

Efficient communicator

Attention to detail

Independent & collaborative

Attorney liaison

Job description

White & Case LLP in Houston is seeking a Practice Assistant to provide administrative and legal support within the Office Operations team. The role coordinates attorneys’ schedules, domestic and international travel, expense processing, and routine correspondence while maintaining confidentiality and professional demeanor.

The position requires excellent communication, organization, and the ability to multi-task in a fast-paced legal environment.