Legal Practice Assistant

kay search group; Village of Garden City (NY); On-site; USD 76,000 - 90,000; Full time

Job summary

A prestigious law firm in Garden City, NY is seeking a Legal Practice Assistant to support the Trusts & Estates group. This role involves acting as a strategic administrative partner, managing intricate calendars, and assisting in drafting estate planning documents. The ideal candidate will have at least 5 years of experience in a law firm, strong organizational skills, and advanced proficiency in Microsoft Office. This position offers competitive compensation and a supportive work culture.

Benefits

Up to $90K Base

Paid Overtime

Annual Bonus

Full Benefits

401(k)

Qualifications

• Experience supporting senior attorneys in a law firm setting.
• Strong ability to handle multiple tasks independently.
• Advanced proficiency in Microsoft Office (Word, Excel, Outlook).
• Knowledge of New York estate administration and probate procedures.

Responsibilities

• Act as a strategic administrative partner to the Department Chair.
• Draft and finalize estate planning documents.
• Track and manage time entries and billing records.
• Coordinate appointments and communicate with clients.

Skills

Organizational abilities

Client-focused communication

Attention to detail

Legal document drafting

Time management

Education

Minimum of 5 years’ experience within a law firm

Tools

Microsoft Office

Legal billing/time entry platforms

Job description

Job Description

Job Description

Position: Legal Practice Assistant

Location: Garden City, NY

Benefits: Up to $90K Base + Paid Overtime, Annual Bonus, Full Benefits, 401(k), and more

Company: Renowned National Law Firm

Summary for Legal Practice Assistant

An exciting and high-profile opportunity is available for a legal administrative professional to join the Trusts & Estates group at a prestigious national law firm. This role supports senior leadership within the department and offers the chance to work closely on complex estate matters in a collaborative, fast-paced environment. The ideal candidate will demonstrate superior organizational abilities, discretion, and a strong command of estate-related legal processes. The position provides a meaningful path for someone looking to deepen their expertise in estate law within a collaborative and highly respected national law firm known for its supportive and team-oriented culture.

Responsibilities for Legal Practice Assistant:

• Act as a strategic administrative partner to the Chair of the Trusts & Estates Department, delivering comprehensive executive and legal support.
• Coordinate and maintain an intricate and evolving calendar of appointments, meetings, and deadlines, ensuring effective communication with clients and internal teams.
• Draft, review, and finalize estate planning documents, including wills, revocable and irrevocable trusts, POAs, and healthcare directives.
• Handle asset transfers and beneficiary designations related to estates and trusts, ensuring timely and accurate administration.
• Track and manage time entries, billing records, and confidential department files for the Department Chair.

Preferred Qualification Legal Practice Assistant:

• Minimum of 5 years’ experience within a law firm setting, supporting senior attorneys.
• Strong ability to prioritize and manage multiple tasks independently while maintaining high attention to detail.
• Advanced proficiency in Microsoft Office (Word, Excel, Outlook); familiarity with legal billing/time entry platforms is highly desirable.
• Excellent communication skills with a polished, client-focused demeanor.
• In-depth knowledge of New York estate administration and probate procedures; experience with Medicaid applications is a plus.