Legal Practice Assistant

McGuireWoods LLP; Seattle (WA); Hybrid; USD 65,000 - 85,000; Full time

Job summary

McGuireWoods LLP in Seattle seeks a Legal Practice Assistant to support our litigation attorneys. The role requires handling a high volume of time-sensitive tasks with accuracy and efficiency, and a proactive, team-oriented approach focused on exceptional client service.

Ideal candidate has 5+ years of litigation support experience, notary preferred, and proven EFiling in state and federal courts. Hybrid remote option offered, with strong Microsoft Office proficiency and excellent organizational

Qualifications

• 5+ years of litigation experience in a legal environment.
• Notary Public preferred.
• Must have prior experience with e-filing in both state and federal courts.
• Proven ability to thrive in high-pressure, deadline-driven settings while managing multiple tasks.
• Strong interpersonal skills and a professional demeanor.
• Proficient in Microsoft Office with advanced word processing and proofreading skills.
• Highly organized, with excellent planning abilities and adaptability to changing priorities.

Responsibilities

• Prepare exhibits, hearing binders, document productions, and schedule depositions.
• Handle mailings, deliveries, copying, and legal/court filings (paper and electronic) as needed.
• Respond to client inquiries promptly, addressing document revisions, scanning, file naming, photocopying, and other requests (billable and non-billable).
• Support new business intake, including conflict checks, drafting file opening requests, and preparing engagement letters.
• Maintain organized physical and electronic file systems, including intake, retention, retrieval, and closure per Records Department procedures.
• Draft, edit, and format legal documents and correspondence; generate document comparison reports.
• Manage attorney calendars, emails, phone calls, mail, and make travel arrangements.
• Enter and verify attorney time entries in the time management system accurately.

Skills

Litigation support

Time management

Attention to detail

Client service

Communication

Tools

Microsoft Office

Job description

Overview

McGuireWoods LLP is seeking a Legal Practice Assistant to support our Seattle area attorneys. The ideal candidate will have a strong background supporting a litigation practice and proven experience handling a high volume of time-sensitive tasks with accuracy and efficiency. This role requires a proactive, team-oriented professional who is dedicated to providing exceptional client service.

Overview

McGuireWoods, one of the world's leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.

Responsibilities

• Prepare exhibits, hearing binders, document productions, and schedule depositions.
• Handle mailings, deliveries, copying, and legal/court filings (paper and electronic) as needed.
• Respond to client inquiries promptly, addressing document revisions, scanning, file naming, photocopying, and other requests (billable and non-billable).
• Support new business intake, including conflict checks, drafting file opening requests, and preparing engagement letters.
• Maintain organized physical and electronic file systems, including intake, retention, retrieval, and closure per Records Department procedures.
• Draft, edit, and format legal documents and correspondence; generate document comparison reports.
• Manage attorney calendars, emails, phone calls, mail, and make travel arrangements.
• Enter and verify attorney time entries in the time management system accurately.

Qualifications

• 5+ years of litigation experience in a legal environment.
• Notary Public preferred.
• Must have prior experience with e-filing in both state and federal courts.
• Proven ability to thrive in high-pressure, deadline-driven settings while managing multiple tasks.
• Strong interpersonal skills and a professional demeanor.
• Proficient in Microsoft Office with advanced word processing and proofreading skills.
• Highly organized, with excellent planning abilities and adaptability to changing priorities.