Legal Practice Assistant

WFB Ashurst Perkins Coie US LLP; Seattle (WA); On-site; USD 63,000 - 114,000; Full time

Benefits offered by this job

Annual discretionary bonus

401(k) plan

Medical, dental, and vision insurance

Paid time off starting at 20 days/year

Parental leave

Job summary

Ashurst Perkins Coie US LLP is seeking a Legal Practice Assistant to support first-year associates and collaborate across offices to streamline workflows and meet deadlines. The role emphasizes discretion, reliability, and excellent document management.

The ideal candidate will have seven or more years in a law firm, knowledge of patent prosecution and trademark law, and exceptional written and verbal communication skills in a fast-paced environment.

Qualifications

• High school diploma or equivalent required.
• Seven+ years of prior law firm experience preferred.
• Experience with patent prosecution and trademark law is a plus.
• Strong written and verbal communication skills required.
• Excellent organizational, prioritization, and time-management abilities.

Responsibilities

• Serve as a trusted partner and primary point of contact for assigned first-year associates.
• Collaborate with local offices and practice groups to streamline workflows and close support gaps.
• Manage attorney workloads, priorities, and deadlines from start to finish.
• Draft, edit, and finalize complex legal documents with high accuracy.
• Manage calendars, travel, meetings, and court deadlines; coordinate filings.
• Handle client communications and correspondence with professionalism and discretion.
• Mentor associates and bridge operational support gaps while delivering client service.

Skills

Law-firm experience

Patent prosecution

Trademark law

Excellent communication

Detail-oriented

Collaboration across offices

Education

High school diploma or equivalent

Tools

Microsoft Office

Webex

Document management systems

Job description

Job Description: Legal Practice Assistant

Drive Operational Excellence At Ashurst Perkins Coie US LLP, our people are our greatest asset. We're looking for a collaborative, detail-oriented Legal Practice Assistant to join our team and help deliver an exceptional employee experience.

What You'll Do

Serve as a trusted partner, mentor, and primary point of contact for assigned first-year associates. Collaborate with local offices and practice groups to streamline workflows, close support gaps, and deliver effective solutions. Anticipate needs by proactively managing attorney workloads, priorities, and deadlines from start to finish. Draft, edit, proofread, and finalize complex legal documents with exceptional accuracy. Manage calendars, travel, meetings, and court deadlines to keep attorneys organized and prepared. Coordinate court and agency filings, ensuring compliance with all procedural and filing requirements. Handle client communications, calls, correspondence, and mail with professionalism, discretion, and urgency. Partner with docketing, conflicts, accounting, and other business teams to support seamless legal operations. Prepare expense reports, reimbursements, trust documents, notebooks, and other administrative materials. Organize meetings, conference logistics, and client events while maintaining electronic and physical files. Conduct legal and internet research and support special projects as assigned. Accurately maintain time entry and leverage firm technology, including ServiceNow, to manage workflow and productivity. Demonstrate reliability, accountability, and flexibility through consistent attendance, clear communication, and effective time management. Uphold the highest standards of professionalism, integrity, and client confidentiality in every interaction.

What You'll Bring

Requires a high school diploma or equivalent. Previous law firm experience of seven or more years preferred.

Preferred Qualifications

• Type a minimum of 75 WPM with exceptional accuracy.
• Experience with patent prosecution and trademark law.
• Excellent written and verbal communication skills, including grammar, punctuation, and professional correspondence.
• Strong organizational, prioritization, and time-management skills with the ability to thrive in a fast-paced, evolving environment.
• Proficient with Microsoft Office, document management systems, and standard office technology; comfortable using Webex and collaboration tools.
• Solid knowledge of legal terminology, records management, and document retrieval practices.
• Working knowledge of state and federal court rules, administrative procedures, filing requirements, and deadlines.
• Demonstrated technical aptitude with strong analytical and creative problem-solving skills.
• Self-motivated, adaptable, and collaborative, with the ability to build effective relationships across offices and practice groups.
• Experience supporting Perkins Coie First-Year Associates and a strong understanding of the firm's resources, workflows, and support model.
• Proven ability to mentor associates, anticipate needs, identify solutions, and bridge operational support gaps while delivering exceptional client service.

Why Join Ashurst Perkins Coie?

Join a collaborative, high-performing Legal Practice Assistant team where your expertise will help shape the employee experience across our global organization. In this role, if you are passionate about delivering exceptional service and making a lasting impact, you will find meaningful opportunities to grow your career while helping create an outstanding experience for our people.

Benefits

• This position is eligible for an annual discretionary bonus, 401(k) plan, medical, dental, and vision insurance, accrued paid time off plan starting at 20 days annually, personal medical and parental leave, up to 10 paid holidays, and family care benefits.

This position may be filled in the following locations.

Locations and Compensation

• Colorado compensation range: $59,950.00 to $107,910.00 annually
• Illinois compensation range: $63,270.00 to $113,890.00 annually
• Washington state compensation range: $63,240.00 to $113,830 annually
• Washington, D.C., compensation range: $68,300.00 to $122,940.00 annually

Equal Opportunity Employer

Ashurst Perkins Coie US LLP and/or its affiliates are Equal Opportunity Employer and do not discriminate on the basis of race, color, religion, sex, age, national origin, veteran status, marital status, sexual orientation, gender identity, disability or any other category prohibited by local, state or federal law. This policy applies to all aspects of employment, including recruitment, placement, promotion, transfer, demotion, compensation, benefits, social and recreational activities and termination.