Legal Practice Assistant

Mayer Brown; New York (NY); On-site; USD 93,000 - 120,000; Full time

Benefits offered by this job

Medical insurance

401(k) plan

Paid time off

Professional development

Job summary

Mayer Brown in New York seeks a Legal Practice Assistant to provide complex secretarial support to attorneys. Responsibilities include document production, timekeeping, and handling communications with clients and vendors. Requires 7–10 years of experience, strong MS Office proficiency, and fast typing speed.

Excellent organizational skills, confidentiality, and the ability to work under pressure are essential. Competitive pay and comprehensive benefits are offered.

Qualifications

• 7-10 years experience as a legal secretary
• Proficiency in Microsoft Office and typing speed of 70 wpm
• High school diploma required; college degree preferred

Responsibilities

• Provide complex secretarial support to assigned attorneys
• Process and produce legal documents per firm standards
• Manage timekeeping and billing responsibilities
• Handle telephone, e-mail, and document coordination
• Assist with overflow secretarial assignments as needed

Skills

Typing 70 wpm

Communication

Attention to detail

Education

High School diploma

College degree preferred

Tools

Microsoft Office

Job description

Mayer Brown is an international law firm positioned to represent the world’s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.

We are a collegial, collaborative firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm’s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.

If you thrive in a collaborative environment that values exceptional client service, initiative, professionalism, responsiveness, and adaptabililty, we invite you to consider joining our Secretarial department in our New York office as a Legal Practice Assistant.

Under the general direction of assigned attorneys and/or supervisor, performs complex and specialized secretarial support and legal document processing. Provides support to assigned attorneys regarding computer software and hardware functions and applications. Responsible for knowledge of Firm legal secretarial functions and for providing overflow coverage for other secretarial assignments as requested.

Responsibilities

Essential Functions:

Secretarial Responsibilities

• Responsible for working knowledge of legal secretary functions, including but not necessarily limited to:
• Telephone and voice mail procedures
• Operation of photocopy equipment
• E-Fax software and procedures
• DTE software and procedures
• E-mail procedures
• MAFS/Messenger/UPS/FedEx and other courier service(s) forms and procedures
• Accounting and Billing procedures, as applicable
• Conflict Checks/New Client Matter Memos
• Filing and other Records Center procedures
• Other tasks as assigned by attorneys and/or Supervisor

Document Production

• Performs input and/or revision of documents in accordance with author's instructions, utilizing Firm equipment and software and in compliance with Firm standards and procedures
• Proofreads work products
• Photocopies, assembles and distributes prepared material as requested
• Redlines, e-mails, or otherwise processes documents in accordance with author's request
• Enters attorney time into Firm timekeeping system

Equipment And Software Responsibilities

• Responsible for working knowledge of Firm and/or Department sponsored equipment and software. These include, but are not necessarily limited to:
• Desk and/or laptop personal computers
• Text scanners and scanner software, as applicable
• E-Fax software and procedures
• InTapp software and procedures
• Desksite, Word 2007 and related software
• Delta View procedures

Additional Duties

• Performs personal timekeeping, attendance (access card swiping) and prepares timecard for timely submission
• Answers telephone and monitor e-mail and/or voice for attorney assignment upon request
• Advises Supervisor of equipment, software and maintenance problems, or training issues
• Provides overtime coverage on occasion as required
• Promotes professionalism at all times
• Performs other duties as assigned or required to meet Firm goals and objectives

Education/Training/Certifications

Qualifications, Experience and Personal Attributes

• High School diploma required; preferred college degree

Professional Experience

• 7-10 years experience as a legal secretary required

Technical Skills

• Must be computer proficient with knowledge of Microsoft Office and type 70 wpm
• Proficiency in Microsoft Office products

Performance Traits

• Excellent grammar, punctuation and spelling skills required
• Possesses excellent communication and organization skills with ability to multi-task
• Works in a team environment and effectively supports assigned attorneys with minimal supervision
• Strong written and verbal communication skills, able to communicate effectively and in a professional manner with all levels of the Firm and outside vendors
• Ability to work in a diverse team environment and effectively support the demanding needs of the Firm
• Ability to work under pressure, meet deadlines with shifting priorities
• Must be a self-starter with a high level of initiative
• Strong customer service skills, able to anticipate needs
• Strong attention to detail, organizational skills and the ability to handle multiple projects
• Maintains confidentiality and exercises discretion
• Exercises solid strategic thinking and problem-solving skills

Physical Requirements

• Ability to lift up to 25 lbs.
• Ability to lift and move files and boxes as needed

This description is not exhaustive, and the Firm may modify it at any time at its sole discretion; nothing herein creates an employment contract or alters the at-will nature of employment.

We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD&D insurance, 401(k) savings plan, back‑up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth.

We are committed to providing equal opportunity and reasonable accommodations to applicants and employees with disabilities and disabled veterans. To request an accommodation related to the application process or interview, please email [e-mail] . All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Mayer Brown works with select external search firms that have been vetted against our standards. Firms without a contract or agreement with Mayer Brown are not authorized to represent that they are working with the Firm, nor are they entitled to placement fees. Mayer Brown does not accept unsolicited CVs from external recruiters. Submission of an unsolicited CV to Mayer Brown or any of its Partners or employees will not establish any right of priority for the submitting agency.

Posted Pay Range

The typical pay scale for this position is between USD $93,000.00/Yr. and USD $120,000.00/Yr., although the actual wage or salary could be lower or higher if the candidate's education, experience, skills and internal pay alignment are different from those specified.