Legal Practice Assistant

Troutman Pepper Locke; Georgia; On-site; USD 55,000 - 75,000; Full time

Job summary

Troutman Pepper Locke LLP seeks a detail-oriented Legal Practice Assistant in the Environmental & Natural Resources Practice Group to provide broad administrative support for attorneys and timekeepers. You will handle matters, billing processes, reports, and travel arrangements while ensuring high-quality client service.

Ideal candidates have a Bachelor's degree, strong communication skills, and the ability to manage multiple priorities in a collaborative environment.

Qualifications

• Bachelor's degree or equivalent experience in a related field.
• Demonstrated proficiency with Microsoft Office (Word, Excel, PowerPoint).
• Excellent proofreading, grammar, and attention to detail.

Responsibilities

• Provide administrative support for attorneys and timekeepers.
• Open/close new matters and manage conflicts of interest requests.
• Process expense reimbursements and invoices promptly.

Skills

Strong interpersonal skills

Verbal and written communication

Attention to detail

Ability to manage multiple priorities

Proactive/initiative

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Office Suite

Job description

We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future.

The Legal Practice Assistant (LPA) provides administrative support for attorneys and other timekeepers in the Environmental & Natural Resources Practice Group. The LPA performs a wide variety of administrative tasks and delivers a high level of customer service, while consistently producing an excellent work product. The LPA will anticipate, plan, and proactively meet the business needs of the attorneys and execute assignments demonstrating a general knowledge of the assigned timekeepers' practice areas and clients to ensure extraordinary client satisfaction.

Essential Responsibilities:

• Perform a range of routine administrative tasks for attorneys and other timekeepers.
• Support new client and business development efforts by opening and closing new matters and submitting requests for conflicts of interest checks.
• Process expense reimbursement requests and process invoices in a timely manner.
• Prepare and update reports and presentations using Microsoft Office Suite and applying firm branding and style guide standards.
• Handle tasks related to client billing, such as distribution and review of client invoices; maintain current knowledge of billing requirements from clients.
• Liaise with administrative departments to coordinate all aspects of workflow support for attorneys.
• Prepare routine correspondence, read and route mail, conduct general research, and maintain files.
• Provide coverage for phone contacts and routing of voice mail messages.
• Ensure effective calendar management, with the ability to prioritize meetings and resolve calendar conflicts; proactively organize and manage schedule changes for events and meetings.
• Arrange domestic and international travel and create and submit related expense reports.
• Collaborate with resources inside and outside the firm, as appropriate, to complete projects or tasks.
• Provide overflow assistance to administrative legal support team.
• Assist in fostering an environment of superior customer service, collaboration, commitment, team spirit, pride, and trust.
• Maintain attorney bar membership records and CLE records.

Required Knowledge, Skills, and Abilities:

• Demonstrate a willingness to learn, develop new skills, and grow as an independent thinker.
• Demonstrate a positive, "can do" attitude and take initiative to assist on a variety of projects and responsibilities.
• Strong interpersonal skills, with the ability to build effective working relationships with individuals at all levels of the firm, as well as clients and vendors.
• Demonstrates a strong commitment to providing high-quality, professional service to both internal and external clients.
• Ability to manage multiple projects and competing priorities in a deadline-driven environment.
• Demonstrates initiative and sound judgment in setting priorities and seeing projects through to completion.
• Ability to work effectively both independently and collaboratively as part of a team to promote consistent and efficient workflows.
• Strong verbal and written communication skills.
• Excellent grammar, punctuation, proofreading, and attention-to-detail skills.
• Strong commitment to client service, ethical conduct, and firm values.
• Ability to maintain the confidentiality of attorney, client, and firm information.
• Demonstrated ability to self-manage and work effectively in remote, hybrid, and in-office environments.

Required Education:

Bachelor's degree or a combination of experience, education or training that demonstrates the ability to perform the duties of the position.

Preferred Education:

N/A

Certification(s):

N/A

Required Qualifications:

• Minimum two (2) years of experience working in an administrative support role in a legal or professional services environment.
• Demonstrated proficiency in Microsoft Office, with strong skills in Word, Excel, and PowerPoint.

Preferred Qualifications:

Experience working in Environmental & Natural Resources .

The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19.

This position description is intended to describe the general content of and requirements for the performance of the job. The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs.

This position description does not constitute a written or implied contract of employment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.