Legal Operations Specialist

CLOC Colombia; Glen Allen (VA); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Health benefits

401(k)

Professional onboarding and training

Career coaching and development

Job summary

Veralto is seeking a Legal Operations Specialist to support matter management, create dashboards, and assist with data analysis. You will help maintain records, coordinate with outside counsel, and drive efficiencies across the Labor & Employment and Legal Operations teams.

Based in Glen Allen, VA, this on-site role offers opportunities to impact compliance, reporting, and budgeting while partnering with HR and legal leadership to optimize processes.

Qualifications

• 5+ years in legal admin, ops, paralegal, or litigation support in a corporate or law firm.
• Experience maintaining organized matter files and confidential documentation.
• Proficient with matter management software and reporting tools.

Responsibilities

• Maintain legal matter records; ensure data accuracy and compliance.
• Build dashboards and reports for matter status, spend, and KPIs.
• Support litigation by organizing files and coordinating logistics.
• Coordinate administrative activities for Labor & Employment and Legal Ops.
• Process outside counsel invoices; track spend and approvals.
• Collaborate with HR to organize employment-related files.

Skills

Legal administration

Legal operations

Paralegal

Litigation support

Data dashboards

Microsoft Office

Power BI

E-billing

Data analysis

Confidentiality

Education

Bachelor's degree in Business Administration or Legal Studies

Paralegal Certificate

Tools

Power BI

Tableau

Legal Tracker

Brightflag

Excel

Job description

• Owning your ambitionand fueling your career growth.


• Thriving in a supportive team environmentthat inspires you to strive for excellence.


• Collaborating with a vibrant, inclusive, global team.

Imagine yourself

• Owning your ambitionand fueling your career growth.


• Thriving in a supportive team environmentthat inspires you to strive for excellence.


• Collaborating with a vibrant, inclusive, global team.

At Veralto, our unifying purpose of Safeguarding the World's Most Vital Resources is more than words: it’s a proven path towards positive change, improvement for our planet, and development for yourself.

Whether we’re ensuring the continued availability of clean drinking water, protecting our waterways, or enhancing the traceability, color accuracy, and packaging of everyday essentials, the work we do every day contributes to a safer world and a more sustainable future.

When you join Veralto's vibrant global network of 14 operating companies and 17,000 associates, you join a unique culture and work environment where purpose meets possibility: where the work you do has an everyday impact on the resources and essentials we all rely on, and where you'll have boundless opportunities to deepen your skillset, pursue your ambitions, and grow your career.

We Offer

• Professional onboarding and training options


• Powerful team looking forward to working with you


• Career coaching and development opportunities


• Health benefits


• 401(k)

Reporting to the VP & GC ChemTreat & Legal VSL, the Legal Operations Specialist is responsible for providing operational, analytical, and administrative support to the ChemTreat Legal Operations (Veralto Enterprise System/VES) and Veralto Labor & Employment team. In this role, you'll maintain matter management systems, develop data dashboards that surface actionable legal insights, and deliver the day-to-day administrative.

This position is part of the Legal department located in Glen Allen, VA and will be on-site at ChemTreat, one of our operating companies.

In This Role, a Typical Day Will Look Like

• Maintain Veralto legal matter management systems by creating, updating, and auditing matter records to ensure data accuracy, completeness, and compliance with document retention policies - enabling reliable reporting and informed decision-making.


• Build and deliver recurring legal data dashboards and reports that track matter status, litigation activity, outside counsel spend, and key performance indicators to give attorneys and leadership real-time visibility into the portfolio.


• Support litigation activities by organizing and maintaining case files, coordinating document collection and production logistics, tracking key deadlines, and serving as the administrative liaison between inside and outside counsel.


• Coordinate day-to-day administrative activities for the Labor & Employment and Legal Operations teams - including scheduling, meeting logistics, calendar management, and correspondence - to ensure seamless operations.


• Facilitate the intake and routing of legal requests from internal business clients, ensuring timely triage, acknowledgment, and follow-up on open matters within the matter management system.


• Process outside counsel invoices through the e-billing platform, flagging billing guideline deviations, coordinating approvals, and maintaining accurate spend records to support legal budget management.


• Collaborate with HR and Labor & Employment attorneys to organize employment-related legal files and correspondence in support of active matters, regulatory inquiries, and agency charges.


• Implement process improvements across legal operations workflows, including updating document templates, drafting standard operating procedures, and contributing to knowledge management resources.


• Coordinate logistics for legal training sessions, compliance communications, and department meetings - including preparation of materials and tracking action items to completion.


• Partner with outside counsel and legal vendors to manage engagement letters, track deliverables, and maintain vendor records consistent with company procurement policies.

The Essential Requirements Of The Job Include

• High school diploma or equivalent required; Associate's or Bachelor's degree in Business Administration, Legal Studies, Paralegal Certificate, or a related field preferred.


• 5+ years' experience in a legal administrative, legal operations, paralegal or litigation support role within a corporate legal department or law firm environment.


• Proven track record of maintaining organized legal matter files, case records, and documentation with a high degree of accuracy and confidentiality.


• Experience with matter management software and/or litigation support tools, with demonstrated ability to maintain data integrity and generate useful reports. Managing and operating experience applying artificial intelligence for data analysis and matter management


• Experience with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with demonstrated ability to create trackers, reports, and presentations.


• Strong organizational skills with demonstrated ability to manage multiple priorities, meet deadlines, and adapt effectively in a fast-paced environment.

Preferred Qualifications

• Experience building and maintaining legal data dashboards using tools such as Power BI, Tableau, or advanced Excel.


• Membership in a paralegal organization, paralegal certificate or membership in a legal operations organization like CLOC.


• Paralegal certificate or formal coursework in legal studies.


• Background in labor and employment law support, HR compliance, or related legal functions in a corporate environment.


• Experience with e-billing platforms such as Legal Tracker, Brightflag or similar tools.


• Familiarity with legal operations process improvement methodologies or project coordination in a legal function.


• Experience supporting in-house legal teams within manufacturing, chemical, or industrial companies.

With annual sales of 5.5 billion, Veralto is a global leader in essential technology solutions with a proven track record of solving some of the most complex challenges we face as a society. Our industry-leading companies with globally recognized brands are building on a long-established legacy of innovation and customer trust to create a safer, cleaner, more vibrant future.

Veralto's Water Quality companies-Aquatic Informatics, ChemTreat, Hach, Kipp & Zonen, McCrometer, Ott, Sea-Bird Scientific, Trojan Technologies, and XOS manage, treat, purify, and protect the global water supply, from municipal and wastewater treatment facilities to lakes, rivers, watersheds, and oceans. And our Product Quality & Innovation companies-Esko, Linx, TraceGains Videojet, and X-Rite Pantone protect the world's food, medicine, and essentials by tracking and authenticating the billions of goods that travel the global supply chain every day. Veralto is headquartered in Waltham, Massachusetts, with 300+ locations worldwide.

Us Only

The below range reflects the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range. This range may be modified in the future. An associate's position within the salary range will be based on several factors, including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, sales or revenue-based metrics, any collective bargaining agreements, and business or organizational needs.

The compensation range for this role is $25.00 - $35.00 USD per hour. This job is also eligible for Bonus Pay.

We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance and 401(k) to eligible employees.

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law.

US residents: In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.