Legal Operations Specialist

internetbrands; El Segundo (CA); On-site; USD 54,000 - 66,000; Full time

Job summary

Internet Brands is seeking a Legal Operations Specialist to modernize our in-house legal department in El Segundo. The role focuses on AI-driven research, prompt engineering, and automation to streamline contracts, IP, and compliance workflows.

A tech-curious recent graduate or AI-focused candidate with business or legal project experience is ideal. The position emphasizes cross-functional collaboration, rapid software uptake, and maintaining data integrity across legal processes.

Qualifications

• Bachelor's degree in a related field as a baseline for candidates.
• Experience or familiarity with AI platforms and legal workflows is preferred.
• Strong attention to detail and ability to verify AI outputs with human review.
• Ability to rapidly learn new software and adapt to a tech-forward environment.
• Excellent written and verbal communication to translate legal concepts into workflows.

Responsibilities

• Support contract intake and management, triage, and project assignment.
• Maintain corporate IP portfolio and ensure timely registration of trademarks and patents.
• Maintain corporate insurance data; organize confidential information and communicate issues.
• Assist in compliance reviews of new products, services, and features.
• Research applicable laws, regulations, codes, and publications.
• Coordinate legal documents, invoices, audits, and special projects.
• Support due diligence for potential M&A and corporate activities.
• Leverage AI tools for rapid legal research and drafting using prompts.
• Identify bottlenecks and implement workflow automation (Zapier/Make/macros).
• Train and maintain internal AI knowledge bases with secure data usage.
• Quality check AI outputs against primary sources for accuracy.

Skills

AI automation

Prompt engineering

Workflow automation

Data management

Quality assurance

Legal tech awareness

Communication skills

Education

Pre-Law

Political Science

Legal Studies

Computer Science

Data Science

Tools

ChatGPT

Claude

Zapier

Make

Job description

We are looking for an innovative Legal Operations Specialist with an interest in modernizing our dynamic in-house legal department. If you are a recent graduate or skilled AI specialist who has some background supporting business or legal projects, we want you to bring your background and AI automation skills to our group. We are looking for an ambitious, tech-ready individual to be part of Internet Brands’ Legal Department in El Segundo. This position will help us bridge the gap between traditional legal practice and cutting-edge artificial intelligence workflows.

You will be working on traditional projects and operational tasks but also will be leveraging AI tools to supercharge our legal workflows and design the future of our in house practice. You don't need a law degree—you need intellectual curiosity, a knack for tech, and a drive to innovate coupled with some legal or business background.

Key Responsibilities

• Support the Legal Team with all aspects of contract intake and management, including primary oversight of internal and external-facing legal, privacy and compliance email inboxes and communication, triage and assigning projects to attorneys.
• Support the Legal Team with the maintenance of the corporate intellectual property portfolio, which involves, at minimum, the continuous curation of Company trademarks, copyrights and patents and the ability to properly register and update those items to meet corporate deadlines.
• Support the on-going maintenance of corporate insurance policies, which involves, at minimum, the ability to collect and organize confidential data from various stakeholders and provide effective communication about issues.
• Assist in the compliance review of new products, services, and features.
• Research applicable laws, regulations, codes, and publications.
• Coordinate legal documents, bills/invoices, litigation activities, various audits and special projects.
• Support the Legal Team with due diligence for potential M&A and other corporate activities
• AI-Driven Legal Research: Utilize advanced legal AI platforms and traditional databases to conduct rapid, comprehensive case law and regulatory research.
• Prompt Engineering: Design, test, and refine prompts to draft initial contracts, pleadings, and legal correspondence using generative AI tools.
• Workflow Automation: Identify bottlenecks in traditional legal processes and implement automation tools (e.g., Zapier, Make, or built-in legal tech macros) to streamline operations.
• Data & Knowledge Management: Train and maintain internal AI knowledge bases, ensuring our proprietary data is securely and efficiently leveraged.
• Quality Assurance: Meticulously review, fact-check, and verify AI-generated outputs against primary sources to ensure absolute legal accuracy and compliance.
• Tech Scouting: Keep the legal team on the cutting edge by continuously testing and recommending new legal tech and AI tools.

What We Are Looking For

• Recent Graduate: Bachelor’s degree in Pre-Law, Political Science, Legal Studies, Computer Science, Data Science, or a related field.
• AI Enthusiast: Proven familiarity or hands-on experience with LLMs (e.g., ChatGPT, Claude), prompt engineering, or specialized legal AI platforms.
• Detail-Oriented: A sharp eye for error detection; you understand that AI is a powerful assistant, but human verification is paramount.
• Agile Learner: Ability to pivot quickly, master new software in days, and thrive in an evolving, tech-forward environment.
• Communication Skills: Excellent written and verbal skills, with the ability to translate complex legal concepts into clear, concise tech workflows (and vice versa).
• Project Experience: Previous experience supporting business or legal projects or an understanding of operations of an in house legal team.

At Internet Brands, we carefully consider a wide range of factors when determining compensation, including your background and experience. These considerations can cause your compensation to vary. The range for this position starts at $60K and will depend on your skills, qualifications, and experience.

Internet Brands®, headquartered in El Segundo, Calif, is a fully integrated online media and software services company focused on four high-value vertical categories: Health, Automotive, Legal, and Home/Travel. The Company's properties and platforms include the WebMD, Medscape, and Henry Schein ONE networks, which are the global leaders in their markets; Nolo, Avvo, and Martindale, which form the largest consumer information provider in the legal market; and CarsDirect, Fodor's Travel, and many others which are leaders in their key vertical markets. Internet Brands' award-winning consumer websites lead their categories and serve more than 250 million monthly visitors, while a full range of web presence offerings has established deep, long-term relationships with SMB and enterprise clients.

Notice to California residents: you can find information about our privacy practices, on: https://www.internetbrands.com/work-with-us/cpra