Legal Operations Manager- IP & Tech

Matthews International; Pittsburgh (Allegheny County); Hybrid; USD 110,000 - 140,000; Full time

Job summary

Matthews International in Pittsburgh seeks a Legal Operations Manager - Technology and Intellectual Property to streamline workflows, improve efficiency, and ensure regulatory compliance across the business. You will support drafting and negotiation of agreements, IP portfolio management, and collaboration with outside counsel.

The role emphasizes optimizing tools, templates, processes, and knowledge management, plus leading AI-enabled automation and innovation initiatives within a hybrid

Qualifications

• Bachelor’s degree in Legal Studies, Paralegal Studies, Engineering, CS, Business or related field.
• Foundational knowledge of intellectual property law.
• Excellent communication and stakeholder-management skills across legal, business, finance, technology, and executive audiences.
• Demonstrated success leading complex projects in a fast-paced environment.
• Strong data analytical, organizational, and problem-solving capabilities.

Responsibilities

• Draft, review, and negotiate a variety of agreements while providing practical legal guidance, research, and litigation and compliance support across business and product development activities.
• Drive continuous improvement in legal operations by optimizing workflows, tools, templates, matter tracking, legal technology, and AI-enabled automation.
• Develop and maintain standard agreements, guidelines, policies, training materials, playbooks, and self-service resources.
• Support legal operations functions including billing, budgeting, invoice review, knowledge management, and document organization in partnership with legal, finance, and external counsel.
• Support the company’s intellectual property portfolio by managing trademarks, IP filings, maintenance, research, and coordination with outside counsel.
• Contribute to internal innovation programs by supporting invention disclosure intake, IP asset management, and ensuring proper use and protection of company IP across teams.
• Collaborate with cross functional teams to identify legal risks early and deliver practical, business aligned solutions.

Skills

Communication

Project management

Stakeholder management

Analytical skills

Leadership

Education

Bachelor’s degree in Legal Studies, Paralegal Studies, Engineering, Computer Science, Business or related field

MBA or other advanced credentials (preferred)

Job description

The Legal Operations Manager - Technology and Intellectual Property supports the legal team by streamlining workflows, enhancing operational efficiency, and ensuring compliance across the business. Provides legal support through drafting and negotiating agreements, managing litigation matters, conducting research, and advising on IP, commercial, and regulatory matters. Drives improvements in legal operations by optimizing tools, templates, processes, and knowledge‑management systems. Plays a key role in managing the company’s intellectual property portfolio, coordinating with outside counsel, and supporting innovation programs.

The degree/education listed represents the minimum educational requirement; candidates with related fields of study or equivalent experience are encouraged to apply.

This role works a hybrid schedule of 3 days in office, 2 remotely. Candidates should be located in the Pittsburgh area and be able to commute to the out North Shore office location.

JOB RESPONSIBILITIES

• Draft, review, and negotiate a variety of agreements while providing practical legal guidance, research, and litigation and compliance support across business and product development activities.
• Drive continuous improvement in legal operations by optimizing workflows, tools, templates, matter tracking, legal technology, and AI‑enabled automation.
• Develop and maintain standard agreements, guidelines, policies, training materials, playbooks, and self‑service resources to promote consistency and best practices.
• Support legal operations functions including billing, budgeting, invoice review, knowledge management, and document organization in partnership with legal, finance, and external counsel.
• Support the company’s intellectual property portfolio by managing trademarks, IP filings, maintenance, research, competitive analyses, and coordination with outside counsel.
• Contribute to internal innovation programs by supporting invention disclosure intake, IP asset management, and ensuring proper use and protection of company IP across teams.
• Collaborate with cross functional teams to identify legal risks early and deliver practical, business aligned solutions that support innovation and operational goals.
• Additional duties as assigned.

QUALIFICATIONS / REQUIREMENTS

• Bachelor’s degree in Legal Studies, Paralegal Studies, Engineering, Computer Science, Business or a related field.
• Foundational knowledge of intellectual property law (coursework or practical experience).
• Excellent communication and stakeholder‑management skills across legal, business, finance, technology, and executive audiences.
• Demonstrated success to lead complex projects, manage competing priorities, and drive execution in a fast‑paced environment.
• Strong data analytical, organizational, and problem‑solving capabilities, translating data into actionable business and operational insights.
• Exposure to legal operations, legal technology tools, or process improvement initiatives; preferred.
• Experience with trade secrets, trademarks, copyrights, or patent processes; preferred.
• Proficiency with productivity, collaboration tools, legal technology platforms, including AI implementation, contract management systems and/or Microsoft Office suite; preferred.
• Project management skills or certification, MBA or other relevant advanced credentials; preferred.
• Capable of organizing multiple varied assignments through practical prioritization.
• Comfortable communicating and, at times, directing senior level managers.

PHYSICAL ASPECTS / WORK ENVIRONMENT

• Regularly required to stand; walk; sit; talk, hear and see.
• Occasionally lift and/or move up to 10 pounds.

Reasonable accommodations may be made to enable individuals to perform the essential functions.

Matthews International affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, age, disability or any other characteristic protected by federal, state or local law. Equal Opportunity Employer Minorities/Women/Veterans/Disabled.

Matthews International endeavors to make our employment website and application process accessible to all users and applicants. In doing so, Matthews International provides reasonable accommodations to applicants with disabilities. If you have a disability and require a reasonable accommodation or assistance completing the application process, please contact a member of our Human Resource Team.