Legal Operations and Contracts Paralegal

Palvella Therapeutics, Inc.; Pennsylvania; Hybrid; USD 90,000 - 130,000; Full time

Job summary

Palvella Therapeutics, Inc. seeks an experienced Legal Operations and Contracts Paralegal to implement and administer the CLM system. You will manage templates, review agreements, and support I.P., licensing, and compliance tasks. This role reports to the VP and Head of Legal at the Wayne, PA headquarters.

The position focuses on contract lifecycle management, diligence, and coordination across legal and business teams, with occasional litigation support as needed.

Qualifications

• 7+ years of paralegal or legal operations experience in pharma or life sciences.
• Strong organizational skills and ability to manage multiple deadlines.
• Attention to detail and comfort with contract language and compliance data.
• Proficiency with Microsoft Office and document management systems.

Responsibilities

• Lead configuration and administration of the CLM system and templates.
• Manage contract intake, routing, execution tracking, and renewals.
• Support compliance tracking, disclosures, and licensing activities.
• Assist with litigation holds and discovery materials as needed.

Skills

Paralegal experience

Pharma/Life sciences

Contract language review

Microsoft Office

Document management

Tools

CLM platform

Job description

Legal Operations and Contracts Paralegal

At Palvella Therapeutics, we're focused on building the leading therapeutic company focused on rare genetic skin diseases with no approved therapies. Our QTORIN™ platform addresses issues in the development of targeted topical treatments including achieving therapeutic drug concentrations and chemical stability, while minimizing systemic absorption of the drug. Applied topically rather than orally, QTORIN™ has the power to transform the current treatment landscape and transform lives.

We are driven by a mission to serve patients who have been left without options, focusing our efforts where the unmet need is greatest. Everything we do is anchored in advancing treatments that can meaningfully change lives where no solutions currently exist.

Position Summary:

Reporting to the Vice President and Head of Legal, the Legal Operations and Contracts Paralegal is responsible for leading the implementation and ongoing administration of the Company's Contract Lifecycle Management (CLM) system, serving as the Company's contracts administrator (including responsibility for review and maintenance of the Company's agreement templates, and performing first-level review of incoming agreements against under the direction of the Head of Legal. The role also provides broader legal operations support, which may include compliance tracking, intellectual property docket support, and state licensing applications and maintenance to enable the Legal department to operate efficiently across its full range of responsibilities. This position supports the Legal function generally, but there may be opportunity to support stakeholders outside of Legal.

This position is expected to report the Palvella Therapeutics' Headquarters located in Wayne, PA Monday through Thursday.

Key Responsibilities:

CLM System Implementation & Administration

• Lead configuration and rollout of the Company's CLM platform, including workflow design, clause library setup, and template updates and migration.
• Serve as system administrator: manage user permissions, maintain templates and workflows, and troubleshoot day-to-day issues.
• Develop and deliver user training and reference materials for legal and business stakeholders.

Contract Administration, Review, and Diligence

• Manage contract intake, routing, and execution tracking, including signature and countersignature follow-up, and contract compliance (renewals, expirations, termination notice deadlines, etc).
• Triage incoming agreements and conduct first level reviews.
• Flag deviations from approved language and elevate substantive issues for attorney review and negotiation for escalation protocol developed in tandem with Head of Legal
• Conduct OIG/GSA exclusion list screening and sanctions checks for new and existing vendors and counterparties.

Compliance Support

• Work with Finance and Legal to support Sunshine Act / Open Payments tracking, including HCP/HCO engagement data collection and reconciliation with vendor data feeds.
• Maintain a master tracker of clinical trial agreement (CTA) status, budget/payment milestones, and key terms across sites.
• Support policy version control and training completion tracking for the Company's compliance program.
• Assist with internal compliance monitoring and audit support as needed.

Litigation & Dispute Support (as needed)

• Support litigation hold notices, document preservation coordination, and organization of discovery materials.

Qualifications

Required Qualifications

• 7+ years of paralegal or legal operations experience, ideally in a pharmaceutical, biotech, or life sciences company.
• Strong organizational skills and demonstrated ability to manage multiple deadlines and workstreams independently.
• High attention to detail and comfort working directly with contract language and compliance data.
• Proficiency with Microsoft Office and document management systems.

Preferred Qualifications

• Experience implementing or administering a Contract Lifecycle Management (CLM) platform.
• Familiarity with Sunshine Act / Open Payments reporting requirements.
• Exposure to clinical trial agreements or other pharmaceutical/life sciences transactional documents.
• Notary public commission.

Core Competencies

Travel will be infrequent and typically with advanced notice.

This job description has been designated to indicate the general nature and level of work performed by employees in this position. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job.

Palvella is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.

Building the leading therapeutics company focused on rare genetic skin diseases with no approved therapies.