Legal Operations Analyst

Applied Intuition; Sunnyvale (CA); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Health Insurance

Fitness Stipend

401(k) Match

Learning Stipend

Parental leave

Catered meals

Job summary

Applied Intuition is seeking a Legal Operations Analyst to join their team in Sunnyvale, California. This integral role involves managing legal requests, supporting the Legal Operations Manager, and executing workflow strategies to streamline operations.

You will coordinate document management, ensure compliance, and leverage AI tools to enhance efficiency within the legal team. The position offers comprehensive health benefits, a 401(k) match, and a focus on employee wellness.

Qualifications

• Experience in legal operations, business operations, or contracts management.
• Strong organizational and project management skills.
• Genuine curiosity about AI tools.

Responsibilities

• Act as primary contact for legal requests within the company.
• Own the execution of workflows and systems for the Legal team.
• Manage DocuSign environment and coordinate signatures.

Skills

Legal operations experience

Project management

Organizational skills

AI tools curiosity

DocuSign experience

Education

2–8 years in legal/business operations

Tools

DocuSign

Jira

Google Suite

Job description

Responsibilities

• We are looking for a Legal Operations Analyst to join our Legal team in Sunnyvale, California
• Reporting to and partnering closely with the Legal Operations Manager, you will be the day-to-day point of contact for legal requests across the company — the person who keeps things moving, follows up relentlessly, and makes sure nothing slips
• The Legal Operations Manager owns the strategy and architecture of our workflows and systems; you own the execution. This role requires genuine range: you will move fluidly across intake triage, signature coordination, system administration, knowledge management, global entity maintenance, insurance support, and compliance support
• Serve as the air traffic control hub for the Legal team — own the legal intake system, triage all incoming requests, route to the right owner, and ensure nothing falls through the cracks
• Identify and pilot AI-native approaches to legal operations and bring the team along on adoption, using and building enterprise AI in day-to-day operations
• Own our CLM operations day-to-day: maintain and run automated workflows for NDAs, vendor agreements, and commercial contracts. Support attorneys and contract managers on process and system questions
• Support in leveraging AI and MCP capabilities to enable self‑service contract data queries and trend analysis
• Own the Legal team’s repository. Build and maintain an organized, searchable document repository; document standard operating procedures and close gaps in existing coverage
• Manage the Legal team’s new hire onboarding process and maintain key templates, playbooks, and training materials
• Track and report on legal operations metrics including request volume, turnaround times, and outside counsel spend
• Support entity management and corporate filings, coordinating with outside vendors and relevant counsel to keep corporate records current
• Assist with ESG and regulatory compliance execution under attorney direction — data gathering, tracking, and reporting
• Support outside counsel and vendor management, including tracking billing against budgets and assisting with performance reviews
• Coordinate and chase signatures across the organization — track all documents pending execution, follow up proactively with signatories, and ensure agreements close on time
• Manage the DocuSign environment, including envelope creation, template management, user permissions, and integrations with the broader legal tech stack
• Arrange notarization of documents as needed, coordinating with internal stakeholders and external notary services
• Evangelize legal processes to cross‑functional partners — build self‑service resources and show internal clients why following the process makes them faster, not slower

Benefits

• Health Insurance: Applied covers 100% of the cost and offers medical, dental, vision, and life insurance
• Fitness Stipend: Our wellness program supports your health and fitness goals. We pay for your trainers, gym memberships, massages, and more!
• 401(k) Match: 50% employer matching to help you save money for retirement
• Learning Stipend: We invest in your learning and growth by reimbursing you for educational and training expenses
• Parental leave: 12-week, fully paid parental leave to bond with a newborn child or new adopted or foster child
• Catered lunch, expensed dinner, on‑site meals and snacks

Qualifications

• 2–8 years of experience in legal operations, business operations, contracts management, or a similar operational role in a technology company or law firm
• A genuinely generalist operational profile — you have owned a wide range of work across systems, documentation, reporting, and cross‑functional coordination without settling into a single specialty
• Strong organizational, time management, and project management skills with the ability to handle high volume and balance competing demands
• Genuine curiosity about AI tools and a desire to find smarter, more scalable ways to work
• Hands‑on system experience, ideally as a workflow designer or administrator; experience with DocuSign, Ironclad, Jira, and Google Suite strongly preferred
• Strong process‑builder instincts: you create structure and documentation where none exists
• Good judgment and a high level of professional integrity, discretion, and ability to maintain confidentiality
• Comfort with ambiguity and a bias toward action — willingness to take on any task, big or small, to get the job done
• Familiarity with e‑billing platforms and outside counsel management
• Experience with entity management and corporate filings
• Experience sourcing and implementing legal technology solutions
• Active California Notary Public commission or willingness to obtain one
• Prior experience in a high‑growth technology company or autonomous systems / defense environment