Legal Operations Administrator

Interstates Companies; Reppert Addition (SD); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health, dental, and vision plans

Paid time off (PTO)

401(k) with company match

Life and disability insurance

Professional development

Job summary

Interstates, headquartered in Iowa with projects across the country, seeks a Legal Operations Administrator to organize, streamline, and support a growing Legal Services team. You’ll coordinate contracts, maintain records, and help with compliance while partnering with General Counsel and business leaders.

This role offers either full-time or part-time hours, a collaborative environment, and opportunities to improve processes, manage certificates of insurance, track licenses, and support

Qualifications

• Reads and understands contracts, business documents, and procedures.
• Strong written and verbal communication with professionalism and discretion.
• Excellent organizational skills with attention to detail.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.

Responsibilities

• Coordinate the full contract lifecycle including intake, routing, approvals, execution, tracking, and recordkeeping.
• Review routine contracts using templates, playbooks, checklists, and standard language; escalate non-standard issues.
• Maintain contract files and ensure legal documentation is accurate and accessible.
• Obtain, review, issue, and maintain certificates of insurance.
• Coordinate bond administration and related documentation.
• Track liens, licenses, registrations, and renewals.
• Support daily operations of the Legal Services team through scheduling, meetings, agendas, and follow-up.

Skills

Contract administration

Legal support

Communication

Organization

Education

Associate's or bachelor's degree

Tools

Microsoft Office

Job description

Take Charge of Your Career at Interstates

At Interstates, we don't just show up to work, we show up for each other. From our headquarters in Iowa to job sites across the country, we're doing award-winning electrical, controls, automation, and OT work that powers industrial facilities for clients here in the U.S. and around the world. Whether you're bending conduit, wiring panels, writing code, supporting projects, or helping things run behind the scenes, you'll be part of a crew that works hard, shares laughs, and takes pride in doing quality work. We believe in building strong teams, doing the right thing, and making a difference in the communities where we live. If you want to grow and do meaningful work, you'll feel at home here.

Legal Operations Administrator (Full-Time or Part-Time)

Location: Sioux Center, IA | Sioux Falls, SD

Travel: Minimal

Schedule: Full-Time Preferred | Part-Time Considered for the Right Candidate

The Opportunity

We're looking for a Legal Operations Administrator to help keep our Legal Services team organized, efficient, and responsive as we support a growing business.

In this role, you'll partner closely with the General Counsel, Associate Counsel, and business leaders across the organization to coordinate contracts, maintain legal records, support compliance activities, and manage the day-to-day operations of the Legal Services department.

We're open to either a full-time or part-time team member for this position. If you're looking for a flexible opportunity and have experience in legal, contract, administrative, or compliance support, we'd love to talk with you. We're more interested in finding the right person than fitting a one-size-fits-all schedule.

If you enjoy creating order from complexity, thrive in a collaborative environment, and have a passion for organization and process improvement, we'd love to have you on our team.

What You'll Do

• Coordinate the full contract lifecycle, including intake, routing, approvals, execution, tracking, and recordkeeping.
• Review routine contracts using approved templates, playbooks, checklists, and standard language while escalating non-standard legal issues to counsel.
• Maintain contract files and ensure legal documentation is accurate, complete, and accessible.
• Obtain, review, issue, and maintain certificates of insurance.
• Coordinate bond administration and related documentation.
• Track lien notices, lien waivers, business licenses, registrations, and renewals.
• Support the daily operations of the Legal Services team through scheduling, meeting coordination, agendas, and follow-up activities.
• Assist with department communications, presentations, reports, and other administrative projects.
• Maintain legal records, department procedures, and documentation standards.
• Support legal training administration and continuous improvement of legal processes.
• Build collaborative relationships with internal stakeholders while delivering excellent customer service.

What You Bring

• Associate's or bachelor's degree in Business, Legal Studies, Office Administration, Paralegal Studies, Administrative Management, or a related field preferred. Equivalent education and experience will be considered.
• 1-4 years of experience in contract administration, legal support, project administration, executive administration, construction administration, compliance, or a related role preferred.
• Ability to read and understand contracts, business documents, and administrative procedures.
• Strong written and verbal communication skills with a high level of professionalism and discretion.
• Excellent organizational skills with exceptional attention to detail.
• Ability to prioritize multiple responsibilities while meeting deadlines in a fast-paced environment.
• Strong computer skills, including Microsoft Office and the ability to learn new business systems.
• Availability to work either a full-time or mutually agreed-upon part-time schedule. We are flexible and willing to tailor hours for the right candidate.

Why Join Interstates?

The Legal Services team plays an important role in helping Interstates deliver exceptional work for our customers while managing legal and business risk. As the Legal Operations Administrator, you'll be at the center of that effort-supporting contracts, improving processes, and helping the team operate efficiently.

Whether you're seeking a full-time career opportunity or a flexible part-time role, you'll have the chance to make a meaningful impact while working alongside a collaborative, people-focused team. You'll work with talented professionals across the company, gain exposure to a wide variety of business functions, and have opportunities to grow your skills in an environment that values collaboration, ownership, and continuous improvement.

Benefits

For Full-Time Team Members:

• Comprehensive health, dental, and vision plans
• Generous PTO with a true work-life balance philosophy
• 401(k) with company match
• Life and disability insurance
• Professional development and career growth opportunities

Location & Travel

This position may be based in our Sioux Center, IA or Sioux Falls, SD office. Travel is minimal and limited to occasional company meetings or business needs.

Interstates may collect personal information as part of your job application, such as your contact details, work history, education, and any information you provide. This information is used only for recruitment, to evaluate your candidacy, and to meet legal requirements. For details about our privacy practices and your rights under the California Consumer Privacy Act (CCPA), please see our Privacy Policy. By applying, you acknowledge that you have reviewed this notice.

Interstates is an EEO provider and offers a drug-free workplace. Employment at Interstates is at-will and may be terminated at any time with or without notice or cause, except as otherwise provided by law.