Legal Operations Administrator

Demant; Millstone Township (NJ); On-site; USD 73,000 - 82,000; Full time

Benefits offered by this job

Medical, dental, prescription, and vis

401(k) with company match

Company-paid life insurance

Disability insurance

Pet Insurance

Commuter accounts

Job summary

Oticon Inc. in New Jersey seeks a Legal Operations Administrator to optimize contract management and department efficiency.

You will partner with Legal, Compliance, Business, and Finance to draft, review, negotiate, and catalogue agreements across business segments. Responsibilities include managing budgets, implementing tech solutions for e-billing, document and contract management, and delivering KPIs and reports to senior management.

Qualifications

• Bachelor's degree required; 1–3 years in contract, legal operations, or procurement.
• Strong understanding of legal processes, technology, and vendor management.
• Proactive, innovative, and collaborative approach to contract management.
• Ability to work independently with stakeholders and manage multiple transactions.

Responsibilities

• Develop and implement processes to streamline legal operations.
• Oversee the budget for the legal department and manage financial planning, including cost tracking and forecasting.
• Coordinate and manage outside counsel relationships and legal vendors, ensuring cost effective and high-quality services.
• Manage and maintain corporate governance documentation and organization in alignment with global colleagues.
• Lead and manage legal projects from inception to completion, ensuring timely execution.
• Collaborate with cross-functional teams to support company initiatives and ensure legal compliance.
• Identify and implement technology solutions to improve legal department efficiency and productivity.
• Manage legal department technology systems and software, including document management systems, e-billing, contract management and AI tools.
• Develop and maintain metrics and KPIs to measure the performance of the legal department.
• Prepare and present reports on legal department activities, trends, and performance to senior management.
• Continuously assess and improve legal department processes and workflows.
• Implement best practices to enhance operational efficiency and service delivery.
• Conduct initial review and assist with drafting and negotiation of agreements to advance business relationships while mitigating risk and maintaining Demant’s standard contracting positions.
• Coordinate contracting and budgeting matters with Demant’s Legal, Compliance, Business, and Finance teams
• Provide stakeholders with approved, up-to-date contract templates and assist with contract needs.
• Finalize agreements for execution, obtain all necessary signatures, and distribute/communicate executed agreements to internal Demant constituents.
• Assist with storage and management all final agreements to comply with continuity of business requirements; including tracking of critical agreement dates such as notice dates of renewal and termination.
• Perform miscellaneous contracts-related tasks and projects, as directed by manager.
• Support compliance initiatives and ensure adherence to legal and regulatory requirements.
• Assist in managing and mitigating legal risks to the organization.

Skills

Verbal communication

Written communication

Organization

Independent work

Project coordination

Negotiation support

Education

Bachelor's Degree

Tools

E-billing software

Document management systems

Contract management systems

AI tools

Job description

Overview

The Legal Operations Administrator will play a crucial role in optimizing the efficiency and effectiveness of the legal department and ensure consistent contract management. This individual will be responsible for managing various operational aspects of the legal function, including budgeting, project management, process improvement, vendor management, and technology implementation. This individual will also manage the contract management system, including consulting and collaborating with members of Demant’s Legal, Compliance, Business, and Finance teams to draft, review, negotiate, coordinate, execute, amend, renew, terminate, and catalogue a wide range of agreement throughout Demant’s business segments.

Responsibilities

Operational Management

• Develop and implement processes to streamline legal operations.
• Oversee the budget for the legal department and manage financial planning, including cost tracking and forecasting.
• Coordinate and manage outside counsel relationships and legal vendors, ensuring cost effective and high-quality services.
• Manage and maintain corporate governance documentation and organization in alignment with global colleagues.

Project Management

• Lead and manage legal projects from inception to completion, ensuring timely and successful execution.
• Collaborate with cross-functional teams to support company initiatives and ensure legal compliance.

Technology and Systems

• Identify and implement technology solutions to improve legal department efficiency and productivity.
• Manage legal department technology systems and software, including document management systems, e-billing, contract management and AI tools.

Data and Reporting

• Develop and maintain metrics and KPIs to measure the performance of the legal department.
• Prepare and present reports on legal department activities, trends, and performance to senior management.

Process Improvement

• Continuously assess and improve legal department processes and workflows.
• Implement best practices to enhance operational efficiency and service delivery.

Contract Management

• Conduct initial review and assist with drafting and negotiation of agreements to advance business relationships while mitigating risk and maintaining Demant’s standard contracting positions.
• Coordinate contracting and budgeting matters with Demant’s Legal, Compliance, Business, and Finance teams
• Provide stakeholders with approved, up-to-date contract templates and assist with contract needs.
• Finalize agreements for execution, obtain all necessary signatures, and distribute/communicate executed agreements to internal Demant constituents.
• Assist with storage and management all final agreements to comply with continuity of business requirements; including tracking of critical agreement dates such as notice dates of renewal and termination.
• Perform miscellaneous contracts-related tasks and projects, as directed by manager.

Compliance and Risk Management

• Support compliance initiatives and ensure adherence to legal and regulatory requirements.
• Assist in managing and mitigating legal risks to the organization.

Qualifications

• Bachelor’s Degree required with 1-3 years of contract, legal operations, or procurement experience, or equivalent combination of education and related experience.
• Strong understanding of legal processes, technology, and vendor management.
• Be energetic, engaged, and able to demonstrate past examples of taking a proactive, innovative, and collaborative approach in the management of contracts.
• Have the ability to work independently alongside legal and business stakeholders and coordinate multiple transactions simultaneously.
• Have the ability to prioritize and meet deadlines in a fast- paced, high volume, frequently changing environment.
• Strong verbal and written skills.
• Possesses superior organizational skills.
• Proficiency in legal technology solutions, such as e-billing, document management, and contract management systems.
• Must be hardworking, team-oriented and possess the ability to think creatively and efficiently in resolving business issues.
• Must make decisions based on sound judgment and display the highest level of ethical conduct and integrity.

What we have to offer:

• Medical, dental, prescription, and vision benefits
• 24/7 virtual medical care
• Employee Assistance Program for you and your family
• 401(k) with company match
• Company-paid life insurance
• Supplemental insurance for yourself, your spouse/partner, and your children
• Short-term and long-term disability insurance
• Pre-tax Health Savings Account and Flexible Spending Accounts for Health Care or Dependent Care
• Pet Insurance
• Commuter accounts

Oticon Inc. is an Equal Opportunity / Affi mative Action employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, sex, national origin, disability, or protected veteran status.

The pay range for this position is expected to be between $73,000 and $82,000 annual; however, while the salary range is effective as of the date of this posting, fluctuations in the job market may necessitate adjustments to pay ranges. Further, final pay determinations will depend on various factors, including but not limited to experience level, knowledge, skills, and abilities. The total compensation package for this position may also include other elements, such as bonus, commissions, or discretionary awards in addition to a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.

• Company Values

• We Create Trust – We value the opinions of our customers and colleagues. We promote a work environment based on inclusion, honesty, integrity and respect. We always keep our promises.

  We are Team Players – We collaborate and network effectively across Demant. We take initiative and help each other to achieve our ambitious goals.

  We Create Innovative Solutions – We challenge ourselves to improve and find new, value-adding solutions. We are curious to share ideas and insights to increase our collective innovativeness.

  We Apply a Can-do attitude – We always look for opportunities to win the business and do our best to add value to our customers. We find solutions and act.

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