Legal Operations Administrative Assistant

NTT America, Inc.; Springfield (IL); Remote; USD 60,000 - 80,000; Full time

Job summary

A leading global technology firm is seeking a Legal Operations Specialist. This remote position requires strong technical skills in managing legal documentation and optimizing processes. Candidates must have at least 3 years of experience in a legal operations or paralegal role, proficiency in Microsoft 365, and excellent communication abilities. The firm offers competitive compensation and a remote working environment.

Benefits

Competitive salary

Annual bonus based on performance

Paid time-off and benefits package

Qualifications

• 3+ years of experience in a legal operations or paralegal role with a strong technical focus.
• Experience with contract lifecycle management platforms.
• Ability to translate legal needs into technical solutions.

Responsibilities

• Administer and optimize SharePoint sites for legal documentation.
• Provide high-level administrative support including calendar management.
• Identify opportunities to improve legal operations processes.

Skills

Legal technology understanding

Process optimization

Communication skills

Organizational skills

Education

Paralegal certification or equivalent legal operations experience

Tools

Microsoft 365 tools

Contract lifecycle management platforms

Job description

Make an impact with NTT DATA

Join a company that is pushing the boundaries of what is possible. We are renowned for our technical excellence and leading innovations, and for making a difference to our clients and society. Our workplace embraces diversity and inclusion – it’s a place where you can grow, belong and thrive.

KEY RESPONSIBILITIES

Legal Technology & Systems Management

• Administer and optimize SharePoint sites for legal documentation and collaboration.
• Build and maintain Microsoft Lists for tracking legal requests, contracts, and workflows.
• Design and implement Power Automate workflows to improve efficiency and reduce manual tasks.
• Support contract management systems, including template creation, metadata tagging, and reporting.

Operational Support

• Provide high-level administrative support including calendar management, meeting coordination, presentation and document preparation.
• Assist with legal project management, including tracking deliverables, deadlines, and stakeholder communications.
• Maintain legal department dashboards and reporting tools.

Process Improvement & Innovation

• Identify opportunities to improve legal operations processes and implement scalable solutions.
• Collaborate with cross-functional teams to enhance legal service delivery.
• Proactively suggest and implement tools and practices that increase team productivity and reduce friction.

KNOWLEDGE & ATTRIBUTES

• Passion for legal technology and process optimization.
• Comfortable working in a fast-paced, global environment.
• A collaborative mindset with a proactive approach to problem-solving.
• Ability to translate legal needs into technical solutions.

There is no additional content in this section beyond what is provided above.

ACADEMIC QUALIFICATIONS & CERTIFICATIONS

• Paralegal certification, BA/BS, or equivalent legal operations experience.

REQUIRED EXPERIENCE

• 3+ years of experience in a legal operations or paralegal role with a strong technical focus.
• Proficiency in Microsoft 365 tools
• Experience with contract lifecycle management platforms (e.g., Conga, DocuSign CLM, or similar).
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal skills.
• Proven ability to work independently, take initiative, and drive projects forward.

PHYSICAL REQUIREMENTS

• Remain stationary for long periods of time.
• Operate computer, peripherals, and other office equipment.
• Perform work during US business hours and time zones.

WORK CONDITIONS & OTHER REQUIREMENTS

• Perform work from a remote location with stable internet connection.
• Minimal travel may be required.

This is a remote position that requires reliable internet connection and electricity. A monthly stipend is provided to cover expenses associated with working remotely and use of a personal mobile device, if applicable.

NTT Global Data Centers Americas, Inc. offers competitive compensation based on experience, education, and location. Hourly base salary for this position is $29.30 - $38.20 and is eligible for overtime pay in accordance to local state and federal Wage and Hour requirements.

All regular full-time employees are eligible for an annual bonus; payout is dependent upon individual and company performance.

Employees receive paid time-off, medical, dental, and vision benefits, life and supplemental insurance, short-term and long-term disability, flexible spending account, and 401k retirement plan to create a rich Total Rewards package.

Workplace type: Remote Working

About NTT DATA

NTT DATA is a $30+ billion trusted global innovator of business and technology services. We serve 75% of the Fortune Global 100 and are committed to helping clients innovate, optimize and transform for long-term success. We invest over $3.6 billion each year in R&D to help organizations and society move confidently and sustainably into the digital future. As a Global Top Employer, we have diverse experts in more than 50 countries and a robust partner ecosystem of established and start-up companies. Our services include business and technology consulting, data and artificial intelligence, industry solutions, as well as the development, implementation and management of applications, infrastructure, and connectivity. We are also one of the leading providers of digital and AI infrastructure in the world. NTT DATA is part of NTT Group and headquartered in Tokyo.

Equal Opportunity Employer

NTT DATA is proud to be an Equal Opportunity Employer with a global culture that embraces diversity. We are committed to providing an environment free of unfair discrimination and harassment. We do not discriminate based on age, race, colour, gender, sexual orientation, religion, nationality, disability, pregnancy, marital status, veteran status, or any other protected category. Join our growing global team and accelerate your career with us. Apply today.