LEGAL OFFICE SPECIALIST

Clark County, NV; Las Vegas (NV); On-site; USD 42,000 - 64,000; Full time

Job summary

Clark County is seeking qualified candidates for a Legal Office Specialist to provide complex, confidential legal office support across court offices. Roles may involve clerical coordination, data entry, and managing legal documents with attention to policy and accuracy.

Applicants should have a high school diploma and at least three years of full-time experience in legal office settings; substitution options may apply. Background checks and background investigations are anticipated.

Qualifications

• Education: High school diploma and three years of full-time experience in providing office support with legal terminology and processing legal documents.
• Professional level experience or education that provides the skills to perform all job functions may be substituted year-for-year up to one year.

Responsibilities

• Perform confidential legal office support and complex administrative tasks.
• Research and assemble information for forms or reports and perform calculations.
• Organize and purge department or court files.
• Type correspondence, reports, forms, and documents from drafts or dictated notes.
• Proofread materials for accuracy and compliance.
• Serve as clerk in small claims, traffic, civil or criminal court and coordinate schedules.
• Enter and retrieve data, prepare reports, and review for accuracy.
• Handle fees, fines and other money, and balance money.
• Assist as receptionist and direct callers to proper personnel.
• Operate standard office equipment and potentially train others.

Skills

Legal terminology

Research

File organization

Data entry

Communications

Education

High school diploma + 3 years legal office experience

Tools

Computer

Court filing software

Job description

The Clark County legal community is seeking qualified candidates to apply for the Legal Office Specialist position. This position provides difficult, complex, technical, specialized and/or confidential legal office support to various County legal or court offices.

THIS RECRUITMENT IS LIMTIED TO THE FIRST 500 APPLICATIONS RECEIVED AND WILL CLOSE WITHOUT NOTICE ONCE THAT NUMBER IS REACHED.

This examination will establish an Open Competitive Eligibility list to fill current and/or future vacancies that may occur with the next six (6) months or may be extended as needed by Human Resources.

Human Resources reserves the right to call only the most qualified applicants to the selection process.

Some positions may be used to fill Limited-Permanent positions. The selected candidates will be hired for a special project or duties of a limited duration and be required to sign a term of employment letter specifying condition and exact dates of employment. The successful selected candidates will be eligible for benefits during the duration of employment.

Some positions may be Grant Funded. Grant Funded positions are subject to continuation based on availability of grant funds and the employee will be terminated without right of appeal when such funds are no longer available.

Some positions may be Bond Funded. Bond Funded positions are subject to continuation based on availability of bond funds and the employee will be terminated without right of appeal when such funds are no longer available.

Some positions may be used to fill permanent-intermittent positions. The selected candidates will work a regular schedule of more than 20 hours and less than 40 hours in a workweek. They will be paid at the approved hourly rate for actual hours worked. The successful selected candidates will be eligible for benefits on a prorated basis based on hours worked in a pay period.

Some positions may be used to fill job share positions. Job Share positions are for two (2) employees performing in permanent positions of the same classification who share one specific job. Time worked will be 21 hours per week. Job Share employees will be paid at their hourly rate for actual hours worked. Sick and vacation leave benefits will accrue on a prorated basis based on hours worked in a pay period.

Some positions may be confidential positions and are excluded from membership in the union.

Some positions may be non-union positions and are excluded from membership in the union.

Education and Experience: Equivalent to graduation from high school and three (3) years of full-time experience in providing office support which required the use of legal terminology and the processing of legal documents. Professional level experience and/or education that has provided the skills and knowledge necessary to perform all job functions at this level may be substituted on a year-for-year basis up to one (1) year.

All qualifying education and each experience must be clearly documented in the "Education" and "Work Experience" sections of the application.

Do not substitute a resume for your application or write "see attached resume" on your application. All details must be written in your own words and cannot be copied from job descriptions or other external sources.

Working Conditions: Specific positions may require working evening, night, weekend and holiday shifts. Specific positions may be exposed to potentially difficult or dangerous individuals.

Background Investigation: Employment is contingent upon successful completion of a background investigation. Periodically after employment background investigations may be conducted.

Citizenship: Candidates must be legally authorized to work in the United States. Please note, Clark County does not provide H1B visa sponsorships or transfers for any employment positions.

Pre-Employment Drug Testing: Employment is contingent on the results of a pre-employment drug examination.

• Performs difficult, complex, technical and/or specialized confidential legal office support work, which may require the exercise of independent judgment, the application of technical skills, or a knowledge of detailed or specialized activities related to the department to which assigned.
• Researches and assembles information from a variety of sources for the completion of forms or the preparation of reports; makes arithmetic and statistical calculations.
• Provides information to the public or to County staff that requires the use of judgment and the application of policies, rules or procedures.
• Organizes, maintains and purges various departmental or court files.
• Types correspondence, reports, forms, and specialized documents from drafts, notes, dictated tapes, or brief instructions, using a typewriter or computer.
• Proofreads and checks typed and other materials for accuracy, completeness, and compliance with departmental policies and regulations.
• Serves as clerk in small claims, traffic, civil or criminal court including contacting and scheduling attorneys who sit as referees, preparing cases and ensuring paperwork is accurate and complete, preserving evidence, typing court orders and instructions.
• Enters and retrieves data and prepares reports using a computer; reviews such reports for accuracy and makes corrections as required; may access statewide confidential computer data networks.
• Receives and processes fees, fines and other monies; prepares receipts and balances such money.
• Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a work team.
• Oversees and personally performs a variety of office administrative details such as ordering supplies, arranging for the repair of equipment, transmitting information, and keeping reference materials up to date; may arrange meetings.
• Acts as receptionist - receives and screens visitors and telephone calls and directs the caller to the proper person or personally handles the call.
• Operates standard office equipment.
• May train others in work procedures or provide lead direction to other support staff.

Mobility to work in a typical office setting and use standard office equipment, strength to lift files weighing up to 25 pounds, vision to read printed materials and a computer screen, and hearing and speech to communicate in person or over the telephone. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation.