Legal Financial Support Service Billing Supervisor

RR Donnelley & Sons; Warrenville (IL); On-site; USD 60,000 - 91,000; Full time

Job summary

Williams Lea by RRD is hiring a Billing Supervisor in Warrenville, IL, to lead billing support teams within a professional services setting. You will oversee workflows, ensure timely invoicing, and maintain high client satisfaction through accurate billing and strong internal controls.

The role requires a degree in Business/Finance and 5+ years of law-firm billing experience, with expertise in 3E/Elite/Aderant and advanced Excel.

Qualifications

• Associate or bachelor’s degree in Business, Finance or related discipline.
• 3+ years supervising billing in professional services.
• 5+ years billing experience in law firm or professional org.
• Proficiency with 3E, Elite or Aderant; familiarity with standard collection software.
• Advanced MS Excel skills (pivot tables, charts, formulas).
• Strong verbal and written communication; multitasking and deadlines.

Responsibilities

• Supervise billing support staff to ensure service quality and KPIs.
• Manage staffing/workflow and allocate resources by shift/service line.
• Ensure timely invoicing and accounts receivable follow-up and billing accuracy.
• Oversee employee lifecycle: interviewing, onboarding, development, off-boarding.
• Provide training to raise skill levels across the team.
• Communicate effectively with law firms on aged balances and issues.

Skills

Verbal & written communication

Multitasking

Organization & time management

Client/customer service

Education

Business/Finance degree

Tools

3E

Elite

Aderant

MS Excel

MS Word

MS PowerPoint

Job description

Company Description

Williams Lea by RRD is a global business support services company with a strong legacy-over 200 years of experience delivering world-class business solutions. We specialize in delivering skilled administrative support, document production, presentation design, and marketing and communications services to leading companies around the world-especially within legal, financial, and professional services industries.

We're a people-powered organization. With a presence in North America, the UK, Europe, and Asia Pacific, we have thousands of employees globally, all working together to help our clients operate more efficiently and effectively. Whether it's supporting law firms with critical document production or helping financial institutions manage high-volume print and digital communications, we're the behind-the-scenes team making everything run smoothly

Job Description

• * *Supervise financial support services employees to ensure quality service delivery through standard operating procedures, alignment with account plan, and achieving agreed-upon metrics and goals to ensure client satisfaction and exceptional employee performance
• * *Supervise staffing and workflow volumes; use workflow management system to effectively utilize headcount based on work volumes and allocate staffing resources by shift or service line accordingly
• * Ensure that billing workloads are appropriately weighted and balanced
• * *Responsible for employee lifecycle including, but not limited to, interviewing and onboarding, training, development, planning for key roles, and off-boarding management
• * *Identify areas for additional training to ensure that skill levels are uniformly excellent across the group
• * *Monitor client inventory balances assigned to team members based upon job specifications; ensures timely billing of unbilled balances and consistent follow-up on accounts receivable
• * *Ensure that team members follow established workflow process for both, unbilled and accounts receivable balances from proforma creation through invoice collection, including necessary reviews and approvals
• * *Serve as initial point of contact and aid team members with daily questions and concerns
• * *Respond to customer inquiries in a timely and professional manner; keep client and manager informed of significant and potential issues, and communicate proposed solutions or processes that will avoid future or other potential issues; resolve issues escalated by the client to ensure a high level of customer satisfaction
• * *Ensures consistent and regular communication with law firm around aged balances and identifies and elevates problem accounts to management
• * Maintain a thorough knowledge of client billing and payment terms, discount arrangements, lawyer and client preferences
• * *Execute required administrative reports, activities, processes related to the people and/or production both on time and in accordance with appropriate standards of operation
• * Support manager with P&L activities; understand impact of overtime and time-off to avoid non-billable charges
• * *Ensure E-Billed invoices are transferred to the e-billing vendor in a timely fashion
• * *Ensure team member compliance with company and client policies, service level agreements (SLAs) and expected quality of work, utilizing corrective action when necessary
• * Work with manager to create development plans and challenging assignments for team members
• * *Enable team members to perform through setting goals and objectives, identifying priorities, and providing regular and consistent communication using ongoing performance feedback, individual and group meetings
• * May support materials included in monthly Client Service Review (CSR) or Quarterly Business Reviews (QBRs)
• * Have a strong knowledge of the client's businesses and the impact of our services
• * Foster cross-training and a sense of team work to optimize client service delivery

Qualifications

• * Associate or bachelor's degree required with concentration in Business, Finance or other related discipline. Commensurate experience may be considered in lieu of education, based upon candidate's overall employment history
• * Minimum of 3 years of experience supervising all or a portion of the billing function in a professional services environment preferred
• * Minimum five years of billing experience in a law-firm or professional organization required. Six years or more preferred. Demonstrates exemplary customer service and excellent verbal, written, leadership, and interpersonal skills
• * Demonstrates proficiency with 3E, Elite, or Aderant and an industry standard collection software tool
• * Demonstrates proficiency with MS Excel spreadsheets, including advanced features such as pivot tables, charts and graphs and formulas, proficiency in MS Word and PowerPoint
• * Familiarity with legal terminology and a variety of document formats used in legal work.
• * Ability to multitask and meet stringent deadlines.
• * Excellent organizational and time-management skills.
• * Ability to establish and foster excellent team collaboration as well as taking ownership for individual assignments/projects.
• * Excellent verbal and written communication skills.
• * Attention to details required.

Additional Information

RRD's current salary range for this role is $/59,700 to $90,700/year. The salary range may be adjusted based on the applicable geographic location of the hired employee, and the range may change in the future. At RRD, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions may vary based upon, but not limited to education, skills, experience, proficiency, performance, shift and location. Depending on the role, in addition to base salary, the total compensation package may also include participation in a bonus, commission or incentive program. RRD's benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts.

RRD is an Equal Opportunity Employer, including disability/veterans

At RRD, we value innovation, authenticity, and integrity. To uphold the security and fairness of our hiring process, we ask that candidates refrain from using AI tools during interviews to ensure an authentic and secure experience. We appreciate your cooperation as we work to maintain a transparent and equitable hiring process.

All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.