Legal Filing & Records Specialist

Paylocity; Austin (TX); Hybrid; USD 34,000 - 41,000; Full time

Job summary

Paylocity is seeking a Legal File Clerk to support our legal teams with organized, secure electronic filing and docket retrieval. You will handle pleadings, assist with e-filing in state and federal courts, and back up the Calendar Coordinator with docket management.

The role requires strong organization, attention to detail, and discretion when handling confidential information. Hybrid work arrangement and Austin, TX office duties are possible.

Qualifications

• High school diploma or equivalent; associate or bachelor’s degree preferred.
• 1+ years’ experience in a law firm handling civil litigation court filings.
• Familiarity with PACER and state court portals is a plus.

Responsibilities

• Maintain filing systems and classify documents according to conventions.
• Retrieve pleadings, motions, and filings from court systems and distribute to case teams.
• Assist with e-filing in state and federal courts, ensuring deadlines.
• Review documents for accuracy and confidentiality.
• Provide backup support to Calendar Coordinator and track deadlines.
• Suggest improvements to filing workflows and templates.

Skills

Strong organizational skills

Attention to detail

Time management

Microsoft Office

Document management systems

Written and verbal communication

Discretion handling confidential info

Familiarity with PACER

Civil litigation filings

Education

High school diploma or equivalent

Associate degree

Bachelor’s degree

Tools

Microsoft Office

Document management systems

Job description

Paylocity is seeking a Legal File Clerk to support our legal teams with organized, secure electronic filing and docket retrieval. You will handle pleadings, assist with e-filing in state and federal courts, and back up the Calendar Coordinator with docket management.

The role requires strong organization, attention to detail, and discretion when handling confidential information. Hybrid work arrangement and Austin, TX office duties are possible.