Legal Document Technician

Holland & Hart LLP; Anchorage (AK); Hybrid; USD 41,000 - 69,000; Full time

Job summary

Holland & Hart is seeking a Legal Document Technician for a fully remote role with monthly in-person meetings for the department. You will prepare, revise, format, and proofread legal documents across practice areas using Microsoft Word, Adobe, and other tools, while transcribing audio files and handling e-filing in federal courts and CO state courts.

The role requires 3+ years of related legal experience, 60 wpm typing, and advanced document-processing skills.

Qualifications

• High school diploma or GED required.
• 3+ years of related legal experience.
• Advanced legal software competencies listed above.
• Typing speed at least 60 wpm.
• Experienced with e-filing in federal and Colorado state courts.
• Excellent proofreading and language skills.

Responsibilities

• Prepare, revise and format legal documents using various software per instructions.
• Convert documents between formats and ensure templates and proofreading match originals.
• Execute advanced functions (TOC, TOA, bookmarking, cross-referencing, hyperlinks, redlining).
• Transcribe digital audio into written transcripts.
• Proofread for grammar, spelling and punctuation.
• Prepare documents for e-filing and e-file in federal and CO state courts.
• Review project emails and entries in tracking software; follow up as needed.
• Diagnose and troubleshoot problem documents; share solutions with teammates.
• Maintain communication with remote teammates via Teams/Outlook.
• Perform additional duties to support firm goals; display teamwork.
• Communicate effectively and ensure high-quality work product.
• Support client experience and maintain professional standards.
• Demonstrate knowledge of objectives and responsibilities; work autonomously.
• Collaborate cross-functionally to reach required results.

Skills

Proofreading

Transcription

Multitasking

Communication skills

Typing 60 wpm

Education

High school diploma or GED

Tools

Microsoft Word

Excel

PowerPoint

Adobe Acrobat

iManage

OmniPage Pro

Best Authority

Workshare Compare

Job description

This position is fully remote, with office presence required once a month for department meetings and team-building activities. The Legal Document Technician prepares, revises, and formats legal documents of varying complexity and from all practice areas using a variety of applications and specialized tools.

• Prepares, revises and formats legal documents using various software applications and according to project instructions. Proofreads revisions and formatting changes.
• Converts documents from one file format to another, ensuring that converted documents are set up in firm templates, formatted properly and proofread against the originals.
• Performs advanced legal document functions such as Table of Contents, Table of Authorities, bookmarking, cross-referencing, hyperlinking, and redlining.
• Transcribes digital audio files to create written transcripts of recorded information.
• Proofreads documents for spelling, grammar, language usage and punctuation.
• Prepares documents for e-filing as needed and according to project instructions. E-files documents in federal and Colorado state court.
• Reviews project-related emails, forms, and project entries in the department’s electronic project-tracking software to ensure instructions are understood. Follows up with project originator regarding any questions and with updates should circumstances change.
• Diagnoses and troubleshoots problem documents and shares solutions and workarounds with colleagues.
• Maintains contact and communication with fellow remote teammates regarding projects and workflow via Microsoft Teams and/or Outlook.
• Perform additional duties and tasks assigned, demonstrating flexibility and a commitment to supporting the firm’s overall objectives.
• Communication: Understands the importance of and demonstrates verbal, written, and non-verbal communications.
• Customer/Client Experience: Creates a consistent and exceptional experience for others, whether directly to external clients/customers or indirectly through internal support, that elevates the overall perception of the firm.
• Job Knowledge & Technical Skill: Demonstrates an understanding of objectives, duties, responsibilities, and expectations of the job with exceptional quality work.
• Team Player: Works within team and cross-functionally to meet required results.

Job Qualifications (Education, Experience and Certification):

• High school diploma or GED/equivalent required.
• Three (3) + years’ related legal experience required.
• Knowledge of common legal document processes and practice-specific document tasks obtained through education and/or experience.
• Advanced legal software competencies, including Microsoft Word, Excel, PowerPoint, Adobe Acrobat, iManage, OmniPage Pro, Best Authority and Workshare Compare.
• Ability to analyze and troubleshoot document problems and provide solutions or workarounds as needed.
• Proficiency in e-filing in various courts at the federal level and within the state of Colorado.
• Ability to type a minimum of 60 wpm.
• Ability to operate digital transcription equipment.
• Excellent grammar, language and proofreading skills.
• Ability to multitask, work effectively under pressure, and meet project deadlines while providing an excellent work product.
• Excellent written and oral communication skills in order to facilitate project workflow and teamwork within the department, and to interact effectively with colleagues at all levels of the firm.

Physical Requirements:

While performing the duties of this position, the employee must have the ability to sit, stand and/or walk for extended periods of time; manipulate (lift, carry, move) weights of at least ten (10) pounds; have repetitive wrist/hand/finger movement to work on a computer and/or related office equipment; speak clearly and concisely so listeners can understand; and regularly understand the speech of another person.

The physical demands described here are representative of those that must be met by this position to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Professional office atmosphere. Sedentary work that primarily involves sitting or standing for prolonged periods. Position may require occasional off-hour meetings and events. Travel may also be required to firm office locations.

The work environment characteristics described here are representative of those this position may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Note:

This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.

Schedule:

The schedule for this role is Monday through Friday, 2:30pm - 11:00pm (Mountain Time). This position is remote.

Compensation:

Holland & Hart offers of employment take into consideration a candidate’s education, training, and experience, as well as the position's work location, external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. The Colorado and Nevada salary range is $30.50 - $50.84 per hour. A discretionary bonus may be available based upon performance.

Application Window:

The application window is anticipated to close on or after October 30, 2026. Holland & Hart reserves the right to close the position prior to or after this date.

Holland & Hart works hard to promote work/life balance with a 37.5-hour scheduled work week for most staff employees, a robust wellness program, and generous PTO and holiday pay for eligible employees. Full-time employees become eligible for benefits on the date hire, with a benefits offering that includes medical, dental, vision, life, AD&DD, EAP, STD, and LTD. Also available are voluntary income protection benefits such as supplemental life, accident, critical illness, and long-term care insurances, as well as a 401(k)-retirement plan with a company match. In addition, the firm has programs that may provide for educational assistance, free or discounted legal services, and opportunities through the Holland & Hart Foundation, which is a non-profit organization dedicated to creating volunteer opportunities for lawyers, staff, families, and friends of Holland & Hart LLP. Part-time employees may have access to some of these benefits, which may be on a pro-rated basis.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.