Legal Document Specialist - Team Lead (2nd shift Hybrid)

RR Donnelley; Arizona; Hybrid; USD 39,000 - 41,000; Full time

Benefits offered by this job

Hybrid work after 90 days

Shift differential

Job summary

Williams Lea by RRD is seeking a Team Lead to provide word processing and document production services for our clients. You will assess requests, edit and format documents, ensure deadlines, and coordinate workflow within the team.

This role requires 3+ years in legal/banking or large corporate environments, strong MS Office skills, attention to detail, and the ability to work in a fast-paced setting. Hybrid work after probation (3 days onsite, 2 days remote); pay is $28.29 per hour plus a $2.00

Qualifications

• High school diploma or equivalent required; higher education preferred.
• Minimum 3 years’ experience in a legal, banking or large corporate environment.
• Document production/word processing experience preferred; MS Office skills required.
• Adept with other software programs for editing and creating documents; knowledge of legal timekeeping/job tracking systems preferred.
• Ability to work in a fast-paced, collaborative team and meet deadlines.

Responsibilities

• Perform document production work per policies and procedures.
• Assess job requests and determine correct processes to produce documents.
• Edit, proofread, convert, create, transcribe, and complete document production tasks to client satisfaction.
• Utilize logs/tracking software and coordinate workflow within the team.
• Meet contracted deadlines and communicate with clients or supervisors as needed.
• Provide guidance to junior staff and support other peer teams as required.

Skills

Attention to detail

MS Office proficiency

Communication skills

Typing speed

Fast-paced work

Customer service

Team collaboration

Education

High school diploma or GED

3+ years experience in legal/banking/corporate

Tools

MS Office Suite

Job description

Williams Lea by RRD is a global business support services company with a strong legacy—over 200 years of experience delivering world-class business solutions. We specialize in delivering skilled administrative support, document production, presentation design, and marketing and communications services to leading companies around the world—especially within legal, financial, and professional services industries.

We’re a people-powered organization. With a presence in North America, the UK, Europe, and Asia Pacific, we have thousands of employees globally, all working together to help our clients operate more efficiently and effectively. Whether it’s supporting law firms with critical document production or helping financial institutions manage high-volume print and digital communications, we’re the behind-the-scenes team making everything run smoothly

Schedule:2nd - Tuesday - Friday, 1:00pm - 9:00pm & Saturday, 3:00pm - 11:00pm

Pay: $28.29 plus $2.00 shift differential

Hybrid: After 90 day probation - 3 days onsite 2 days remote

The Team Lead position is responsible for providing word processing and/or document production services for our clients.

• Perform document production work according to established policies and procedures
• Thoroughly assess job request, identify correct process needed to produce documents and ensure appropriate completion throughout task lifecycle
• Exercise independent judgment & use established procedures, standards and formats to edit, proofread, convert, create, transcribe or otherwise complete document production requests to client satisfaction
• Demonstrate intermediate to advanced use of equipment/technology/software and hardware necessary to perform job functions
• Assist with coordination of document production services, preparation, intake, and workflow within team
• Troubleshoot more complex software or hardware problems
• Utilize appropriate logs and/or tracking software for all assigned work
• Meet contracted deadlines for accepting, completing, and delivering all work
• Communicate with peers, supervisor or client on job or deadline issues
• Help foster a proactive environment of continuous service enhancement and relationship building with the client

• Handle sensitive and/or confidential documents and information
• Perform Quality Assurance on work of others
• Train more junior staff members
• Assist peer teams with proofreading, design or other document production and preparation, as needed

• Complete other tasks and assignments as assigned by management
• Interact with clients in person, over the phone or electronically
• Adhere to Williams Lea policies in addition to client site policies
• Use equipment and supplies in a cost-efficient manner

• Highschool diploma or equivalent required. Higher level education preferred or equivalent work experience
• Minimum 3 years’ experience preferably in a legal, banking or large corporate environment
• Document production, word processing experience preferred
• Advanced skill in the use of MS Office software (Word, Excel, PowerPoint); strong keyboarding and typing skills
• Adept with other software programs for editing and/or creating documents
• Knowledge of a legal timekeeping or job tracking system is preferred
• Ability to work in a fast-paced, team environment, working both independently and collaboratively
• Ability to prioritize work, balance projects and meet deadlines in a timely manner
• Strong attention to detail with good organizational skills and emphasis on accuracy and quality
• Ability to handle sensitive and/or confidential documents and information
• Ability to make independent decisions that conform to business needs and policy
• Ability to troubleshoot more complex or advanced tasks, equipment, or software concerns on own; understands when to elevate a problem to a supervisory level
• Excellent verbal and written communication skills, including professional telephone and email etiquette in the face of immediate needs and pressure
• Must be self-motivated with positive can-do attitude
• Proven customer service skills are required to create, maintain and enhance customer relationships
• Must be able to interact effectively with multi-functional and diverse backgrounds

The salary range for this role at the noted RRD location is $ $28.29/ hour. Starting pay decisions
are determined based on multiple factors including but not limited to relevant education, qualifications,
skills, experience, certifications, proficiency, performance, shift, location, and other business
needs. Typically, roles follow step progressions to a target rate or set increments over time. Depending on
the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand-by pay. RRD’s benefit offerings include
medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life
insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption
assistance, tuition assistance and employer/partner discounts.

#WLPHX

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RRD is an Equal Opportunity Employer, including disability/veterans

At RRD, we value innovation, authenticity, and integrity. To uphold the security and fairness of our hiring process, we ask that candidates refrain from using AI tools during interviews to ensure an authentic and secure experience. We appreciate your cooperation as we work to maintain a transparent and equitable hiring process.

All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.