Legal Document Specialist, Production Center - Pittsburgh, PA

Burns White LLC; Pittsburgh (Allegheny County); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Fully paid life and disability cover

401(k) with employer match

Paid parental leave

Holidays and PTO days

Onsite gym

Parking subsidies

Job summary

Burns White is seeking a Document Specialist for the Pittsburgh office. The ideal candidate has experience as a Legal Assistant or Legal Secretary and enjoys preparing legal documents and the law environment.

In the Production Center, documents are routed through a central queue; you pick up assignments based on availability, ensuring focus and minimal interruptions. Training covers firm technologies, filing rules, and multiple practice groups.

Qualifications

• At least three years of experience as a Legal Assistant or Legal Secretary.
• Experience across multiple practice areas, preferably defense litigation.
• Advanced skills in Word, Excel, Outlook, and PDF tools; high accuracy.

Responsibilities

• Prepare and file legal documents with accuracy and timeliness.
• Provide centralized legal support to attorneys across practice areas.
• Communicate professionally with clients and colleagues; meet filing deadlines.

Skills

Legal Assistant

Legal Secretary

Microsoft Word

Microsoft Excel

Outlook

PDF tools

Electronic filing

Document management systems

Attention to detail

Customer service

Tools

Document management systems

PDF editing tools

Court filing software

Job description

Burns White is searching for a Document Specialist for the Pittsburgh office. Ideal candidates have experience in a legal assistant, legal secretary, or similar role. This is a great position for someone who loves the law, the legal environment, and preparing legal documents – but who would like a change from the traditional legal support structure.

About us…

Burns White is a growing, mid-sized, regional law firm with headquarters (and this position) based in Pittsburgh’s Strip District. We provide comprehensive litigation services to clients from a broad spectrum of industries nationwide. Burns White’s Production Center is staffed with a team of experienced, highly skilled legal assistants who provide centralized legal support to attorneys and others across the firm’s 14 offices in 7 states and 35 practice areas. Check out our website to learn more about the firm, our practice areas, and our offices www.burnswhite.com.

What’s in it for you…

• In this role, you will enjoy variety in your day-to-day work. The many teams that rely on the Production Center include Healthcare, Long-Term Care, Complex and General Litigation, Workers Compensation, Toxic Tort, Professional Liability, Employment, Commercial, Banking & Finance, Construction, Appellate, and more. Assignments can be short and simple, large and complex, very specialized, or highly technical.
• In the Production Center, jobs are received into a central queue and distributed to Document Specialists based on their availability, job skills, and interests. When one job is finished, you will go to the queue to pick up your next assignment. You can focus on accomplishing legal work, without attorneys coming to your desk or usurping your priorities. Say goodbye to constant interruptions, continually changing priorities, and other distractions!
• Team support. On this team of experienced and long-tenured Document Specialists, you will have plenty of resources for questions, training, guidance, camaraderie, help, and coverage. It’s a one-for-all-and-all-for-one environment. Together, this team accomplishes a lot of work and pulls together to sometimes do the impossible.
• You will be trained on the work of our many practice groups, filing requirements across a multitude of jurisdictions, and various firm technologies.
• At least three years of experience as a Legal Assistant or Legal Secretary
• Experience in multiple practice areas, preferably in a defense litigation environment
• Advanced technical skills including Word, Excel, Outlook, and PDF tools
• High degree of accuracy and attention to detail
• Familiarity with electronic filing procedures and court requirements
• Experience using document management systems
• Proven commitment to customer service and a positive, service-first attitude
• Ability to communicate professionally and effectively with all organizational levels
• Able to follow detailed instructions
• Excellent follow up and follow through

Burns White provides a generous, family-focused benefits package including:

• Medical (firm pays 70-90%), dental, and vision with Single to Family coverage levels
• Fully paid life, short-term disability, and long-term disability insurance
• Medical Flexible Spending Account and Health Savings Account
• 401(k) with 3% guaranteed/vested contribution plus additional profit-sharing contribution
• Free confidential counseling and support services for all family members
• Free onsite gym and subsidized nearby garage parking
• Paid parental leave up to 12 weeks based on tenure
• 10 holidays, 19-29 PTO days based on tenure, and summertime Early Out Fridays
• Pet insurance and Accident insurance
• Financial education services and Medicare insurance planning