Legal Document Intake & Validation Specialist

Goldman, Magdalin, Straatsma LLP; Los Angeles (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

Goldman, Magdalin, Straatsma LLP is seeking an organized, detail-oriented Legal Document Intake & Mail Operations Specialist in Los Angeles to bridge traditional mail with high-volume digital intake.

You will receive and sort daily mail, digitize documents, create new client files, enter critical intake data, and ensure confidentiality and HIPAA/privacy standards while coordinating with attorneys in a fast-paced legal team.

Qualifications

• 1–3 years of administrative experience in a law firm or high-volume environment.
• Proficient with digital document management and MS Office.
• Strong attention to detail and data entry accuracy.

Responsibilities

• Receive, sort, and distribute daily mail; manage mailroom equipment.
• Digitize and validate physical and digital documents; ensure proper categorization.
• Create new client files and log intake data; coordinate with attorneys.
• Maintain confidentiality and HIPAA/privacy standards in handling sensitive documents.

Skills

Attention to detail

Communication

Time management

Administrative support

Tools

Adobe Acrobat

Scanning software

MS Office Suite

Document management systems

Job description

Goldman, Magdalin, Straatsma LLP is seeking an organized, detail-oriented Legal Document Intake & Mail Operations Specialist in Los Angeles to bridge traditional mail with high-volume digital intake.

You will receive and sort daily mail, digitize documents, create new client files, enter critical intake data, and ensure confidentiality and HIPAA/privacy standards while coordinating with attorneys in a fast-paced legal team.