Legal & Contracts Manager

Blossom; Town of Florida (NY); Hybrid; USD 85,000 - 120,000; Full time

Benefits offered by this job

Company-paid medical, dental, and vis

Life & AD&D coverage

Disability insurance

401(k) with match

Remote allowance

FSA & Dependent Care accounts

Unlimited PTO

Employee Assistance Program (EAP)

Voluntary insurance options

Job summary

Blossom is seeking a Contracts Administrator to own Blossom's contract lifecycle, focusing on the MSA and templates, redlining commercial agreements, and maintaining the data room. You will also handle investor and equity documents and internal filings, bringing work in-house from external counsel.

This mid-level role requires independent judgment on contract risk, where no dedicated in-house legal function exists, and appropriate escalation to leadership or outside counsel when needed.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• 5 to 10 years of experience in contracts administration or similar role.
• Paralegal certificate or equivalent legal training.
• Experience in fintech, financial services, or regulated industry preferred

Responsibilities

• Own and maintain the MSA and core contract templates, keeping language current with changes.
• Redline and outline basic commercial contracts within pre-approved risk parameters.
• Serve as document control owner for all legal and corporate documents.
• Build and maintain the corporate data room, audit- and diligence-ready.
• Lead document collection for due diligence processes (financing, partnership, audit, or acquisition).
• Track contract expirations, renewals, and key obligations.
• Coordinate routing for signature with Finance, Compliance, Sales, and People Operations.
• Identify improvements to contract workflows and document management tools/processes.
• Support Compliance, Finance, and Sales with contract-related requests.
• Serve as point of contact for due diligence requests from investors/customers/auditors.
• Maintain a version history of the MSA and ensure current versions are used.
• Audit executed contracts against the current MSA/template and flag discrepancies.
• Draft and issue contract amendments and track through signature.
• Draft and finalize investor/equity documents coordinating with outside counsel.
• Prepare and file state/federal filings, bringing this work in-house.
• Provide paralegal support to leadership while maintaining confidentiality.
• Perform other related duties as assigned.

Skills

Redline contracts

Attention to detail

Independent judgment

Written communication

Data room management

Contract lifecycle management

AI tools proficiency

Google Workspace

Education

Bachelor's degree in a related field

Paralegal certificate or equivalent

Tools

Google Workspace

Job description

FLSA Classification:

Exempt

Reports To:

Chief Finance Officer

Job Summary:

The Contracts Administrator owns Blossom's contract and legal document lifecycle end to end, with a strong emphasis on the Master Service Agreement (MSA): drafting, maintaining, and version‑controlling the MSA and related templates, redlining routine commercial agreements, organizing and maintaining the corporate data room, and driving due diligence readiness. The role also brings in‑house a range of legal aide/paralegal work currently handled by outside counsel, including drafting and finalizing investor and equity documents and preparing state and federal legal filings such as trademark applications. This is a mid‑level process‑ownership role requiring independent judgment over document accuracy, version control, and contract risk triage — not an entry‑level or purely clerical position. The role currently operates without a dedicated in‑house legal function and is expected to know when to elevate higher‑risk or substantive legal matters to outside counsel or leadership.

Supervisory Responsibilities:

None

Duties/ Responsibilities:

• Own and maintain the Master Service Agreement (MSA) and other core contract templates, keeping language current with business, regulatory, and product changes
• Redline and outine/basic commercial contracts (NDAs, vendor agreements, standard MSAs) within pre-approved risk parameters; flag and elevate non-standard or high-risk terms
• Serve as document control owner for all legal and corporate documents — contracts, corporate records, policies — ensuring version accuracy and accessibility
• Build, organize, and maintain the corporate data room; keep it audit- and diligence-ready on an ongoing basis rather than reactively
• Lead document collection and organization for due diligence processes (financing, partnership, audit, or acquisition-related)
• Track contract expirations, renewals, and key obligations; maintain a contract calendar and status log
• Partner with Finance, Compliance, Sales, and People Operations to route contracts for signature and ensure proper execution and storage
• Identify and implement improvements to contract workflows and document management tools/processes
• Support Compliance, Finance, and Sales with contract-related requests, including pulling and validating documentation
• Serve as the point of contact for due diligence requests from investors, customers, or auditors — locating, compiling, and organizing the relevant documents into a single, request-ready folder
• Maintain a version history of the MSA, tracking changes across iterations and ensuring the correct current version is always in use
• Periodically audit executed contracts against the current approved MSA/template to confirm signed agreements reflect the latest provisions; flag discrepancies
• Draft and issue contract amendments to customers when terms change, and track amendments through signature
• Draft and finalize investor and equity documents (e.g., subscription agreements, stock/option grant paperwork, cap table-related filings), coordinating with outside counsel on review as needed
• Prepare and file state and federal legal filings, including trademark applications and other routine corporate filings, bringing this work in-house from outside counsel
• Serve as a legal aide/paralegal resource to leadership, handling routine legal document work previously outsourced to the company's outside law firm
• Maintain confidentiality of sensitive legal, financial, and corporate information.
• Perform other related duties as assigned.

Required Skills/ Abilities:

• Demonstrated ability to redline commercial contracts
• Strong organizational skills with high attention to detail and document accuracy
• Ability to work independently and exercise sound judgment on when to elevate legal risk
• Excellent written communication skills
• Ability to manage a data room or similar centralized document repository
• Familiarity with contract lifecycle management (CLM) tools preferred
• Comfortable operating as a power user of AI tools (Claude and similar platforms) to accelerate contract review, drafting, and document organization
• Proficient with Google Workspace or similar tools.

Education and Experience:

• Bachelor's degree in a related field, or equivalent combination of education and experience
• 5 to 10 years of experience in contracts administration, legal operations, paralegal work, or a similar document/process-ownership role
• Paralegal certificate or equivalent legal training required
• Experience in fintech, financial services, or a regulated industry preferred

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

What We Offer:

• Health, fully covered: Company-paid medical, dental, and vision insurance for employees.
• Life & AD&D: Company-paid life and accidental death & dismemberment coverage.
• Income protection: Company-paid short- and long-term disability.
• 401(k) with match: Save for the long run, and we’ll match.
• Remote allowance: Cell phone and internet connectivity expenses support.
• Flexible spending: FSA and Dependent Care (DCSA) accounts to stretch your pre‑tax dollars.
• Unlimited PTO: Take the time you actually need.
• Employee Assistance Program (EAP): Confidential support for life’s harder moments.
• Supplemental coverage: Voluntary insurance options to round out your plan.