Legal Conflicts Specialist

Winston Staffing; New York (NY); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Winston Staffing is seeking a Conflicts Specialist (Laterals) to prepare conflict check reports and assist with new hire conflicts and new business intake. The role requires law firm conflicts experience and strong data gathering, research and communication skills.

You will work with Attorneys and staff to update internal records, retrieve engagement letters and client information, and help ensure compliance with information security policies. Weekend/holiday remote coverage may be required.

Qualifications

• Must have 3+ years of conflict of interest experience in a medium to large law firm.
• Experience with conflict checks and online research.
• Strong attention to detail and ability to meet deadlines.
• Excellent oral and written communication skills.
• Willingness to learn AML/KYC onboarding and related processes.

Responsibilities

• Review incoming firm-wide partner, attorney and paralegal conflict check submission forms.
• Prepare conflict check reports using Intapp and in-house systems; supplement with online research.
• Communicate with attorneys to obtain needed information and provide data in a useful format.
• Update firm internal records and retrieve engagement letters, waivers and client information as needed.
• Assist Conflicts team with new business intake and establishment of ethical walls.
• Maintain firm and client information in compliance with security policies and report risks.

Skills

Boolean search

Internet research

Attention to detail

Time management

Communication

Team collaboration

AML/KYC readiness

Education

Bachelor's degree + 3+ yrs COI in law firm

Tools

Intapp Open

3E

D&B Hoover’s / Avention

Job description

The Conflicts Specialist (Laterals) will prepare conflict check reports, assist in updating internal records associated with new hire conflicts, and assist with new business intake.

MUST have law firm Conflicts experience

ESSENTIAL DUTIES AND RESPONSIBILITIES

Other duties may be assigned.

• Review incoming firm wide partner, attorney and paralegal conflict check submission forms.
• Prepare conflict check reports using Intapp, in-house systems and online research tools accurately and efficiently. Supplement the conflicts reports with online research and independent analysis.
• Communicate effectively with attorneys and staff, asking the right questions to obtain needed information; promptly and thoroughly gather the data available; provide that data to the attorneys in a useful, accurate way.
• Work with the rest of the Conflicts team to update the Firm’s internal records and retrieve engagement letters, waivers and client information when needed by firm lawyers.
• Assist the Conflicts team with the other day-to-day operations of the group, including new business intake, the establishment of ethical walls and client background checks.
• In addition, responsibilities related to maintaining firm and client information are to be adhered to by all employees. This includes complying with the firm’s information security policies, protecting firm assets from unauthorized access, disclosure, modification, destruction or interference, and reporting security events or potential events or other security risks to management.

QUALIFICATIONS

• Mustdemonstrate a high degree of trustworthiness commensurate with handling confidential and sensitive material.
• Proficient in Boolean search logic and basic internet researching skills.
• Strict attention to detail a must.
• Must be responsible for completing tasks and following through with the resolution of issues; including the ability to meet deadlines and work in a fast-paced environment.
• Excellent oral and written communication skills.
• Excellent interpersonal skills with demonstrated ability to work effectively with all levels of staff and lawyers with tact and diplomacy.
• Willingness to learn new skills outside of the conflicts role, such as those pertaining to anti‑money laundering reviews, know‑your‑customer checks and client onboarding.
• Flexibility to work additional hours as necessary, rotating weekend and holiday remote coverage with other Conflicts Specialists.

EDUCATION and/or EXPERIENCE

• Bachelor's Degree and 3+ years of conflict of interest experience in a medium to large law firm.
• Understanding of public and private corporate structures and families (domestic and foreign).
• Familiarity with Intapp Open, 3E and D&B Hoover’s company research database (Avention) is a plus.