Legal - Compliance and Employment Programs Lead

QXO; Greenwich (CT); On-site; USD 100,000 - 150,000; Full time

Benefits offered by this job

401(k) with employer match

Medical, dental, and vision insurance

PTO and parental leave

Paid training and certifications

Legal assistance and identity theft保护

Employee assistance program (EAP)

Pet insurance

Job summary

QXO is seeking a Legal Operations professional to support the Legal Department in Employment and Compliance matters, including the internal whistleblower program. The role emphasizes discretion, data handling, and process improvement in a fast‑growing environment.

You will manage internal platforms, coordinate with stakeholders and outside counsel, and help implement policy initiatives, training records, and incident responses across multiple states.

Qualifications

• Bachelor’s degree required with strong academic record.
• 3+ years supporting employment litigation, compliance, or related matters.
• 2+ years in data management and analytics with reporting experience.
• Excellent organizational skills and ability to manage multiple projects.
• Strong written and verbal communication, discretion, and judgment.
• Proficiency with Excel and PowerPoint; familiarity with discovery concepts.

Responsibilities

• Manage internal compliance programs and whistleblower processes.
• Support employment-related matters, including intake and tracking of investigations.
• Prepare summaries, reports, and presentations with data analytics support.
• Draft and organize employment documents and template agreements.
• Maintain policy documents, training records, and workflow playbooks.
• Coordinate with IT and outside counsel on legal holds and data collection.
• Assist with litigation documentation, deadlines, and matter files.
• Support risk management and insurance documentation processes.

Skills

Organizational skills

Attention to detail

Project management

Discretion

Analytical thinking

Education

Bachelor’s degree

Tools

Excel

PowerPoint

Job description

QXO is a leading distributor and installer of building products serving an $800 billion market. The company’s mission is to modernize the building products industry through advanced technology and a best-in-class customer experience. QXO is North America’s largest distributor and installer of insulation, the second-largest distributor of roofing products, the second-largest publicly traded distributor of lumber and building materials, and the largest distributor of waterproofing products. The company is targeting $50 billion in annual revenue within the decade through accretive acquisitions and organic growth. For more information, visit QXO.com.

What You'll Do

This role will support the Legal Department in managing Employment and Compliance matters, including the Company’s internal whistleblower program. This role is responsible for handling highly sensitive information and requires the utmost discretion. The Compliance and Employment Programs Lead will maintain and manage information, develop processes and systems, and coordinate with internal stakeholders and outside counsel. This role also supports business integration workstreams, information governance processes, and helps the Legal team operate efficiently in a fast-paced, high-growth environment.

Key Responsibilities

• Act as primary manager for internal compliance programs, including the internal whistleblower program, conflicts of interest, and gifts and entertainment disclosure and tracking systems.
• Manage the internal whistleblower platform by assisting with internal investigations, providing guidance on case management systems and workflows, performing intake, organizing information and records, and reviewing investigative case files.
• Prepare and produce summaries, reports and presentations, including trend analyses, for senior-level leadership leveraging data analytics and artificial intelligence tools.
• Assist in drafting, reviewing, and organizing employment-related documents and agreement templates, including relating to hiring, restrictive covenants, retention, and separation.
• Support compliance and policy initiatives, including reviewing and updating policy and procedure documents, maintaining training/compliance records, creating workflows and playbooks, and preparing internal communications.
• Support handling of employment-related matters, including intake and tracking of pre-litigation communication, claims, agency charges (e.g., EEOC/state agencies), settlement documentation, and separation agreements.
• Assist with legal holds, document preservation, and information collection in coordination with IT and business teams.
• Prepare and organize information request responses, pre-litigation and litigation documentation (e.g., subpoenas, notices, correspondence) and coordinate service, filings, and records retrieval as needed.
• Support employment litigation and dispute matters by maintaining matter files, tracking key dates and deadlines, and coordinating with outside counsel and internal stakeholders.
• Assist with insurance documentation, claims coordination, and risk management processes.
• Support the attorneys and the team’s Legal Operations Director in continuous improvement of legal operations, document management systems, and workflow efficiencies.

What You'll Bring

Required Qualifications

• Bachelor’s degree
• 3+ years of paralegal or legal analyst experience supporting employment litigation/dispute matters and/or compliance programs, and performing general legal work (in-house, law firm or government experience)
• 2+ years’ experience in a role responsible for data management and data analytics, including designing, creating and producing reports
• Exceptional organizational skills and attention to detail
• Ability to manage multiple projects in a deadline-driven environment
• Strong written and verbal communication skills
• Sound judgment and discretion in handling sensitive information
• Demonstrated familiarity and fluency with data management and presentation tools including Excel, PowerPoint
• Working knowledge of civil litigation procedures and discovery/e-discovery concepts

Preferred Qualifications

• In-house Legal Department experience supporting a range of matters employment, compliance, litigation matters (e.g., compliance reporting, investigations, agency charges, personnel file documentation)
• Experience with compliance program management/technology tools (e.g., HR Acuity; NAVEX, 319 Insight)
• Demonstrated interest in using and fluency with artificial intelligence tools (e.g., Chat GPT, Harvey, Claude)
• Paralegal certificate or Project Management certificate
• Human resources and/or employee relations experience
• Experience with e-discovery and/or legal technology tools (e.g., Legal Tracker) and e-billing platforms
• Experience in a high-growth or acquisition-driven organization
• Familiarity with multi-state employment and compliance considerations and working with cross-functional stakeholders (HR, IT, Finance, Compliance)

Core Competencies

• High integrity and sound professional judgment.
• Strong analytical and problem-solving skills.
• Professionalism and discretion.
• Ability to work independently and collaboratively across departments.
• Operational discipline with a proactive ownership mindset.

What you'll earn

• 401(k) with employer match
• Medical, dental, and vision insurance
• PTO, company holidays, and parental leave
• Paid training and certifications
• Legal assistance and identity protection
• Pet insurance
• Employee assistance program (EAP)

QXO is an Equal Opportunity Employer.

We value diversity and do not discriminate on the basis of race, color, religion, gender or sexual orientation, national origin, age, disability, or any other protected status.

To comply with Pay Transparency laws, employers must disclose an annual salary range. Actual offers depend on factors such as location, experience, skills, and market data. This position may also offer variable compensation.

Salary Range

USD $100,000.00 - USD $150,000.00 /Yr.