Legal & Compliance Administrator

Novogradac; St. Louis (MO); Hybrid; USD 53,000 - 71,000; Full time

Benefits offered by this job

Remote or hybrid opportunities

Flexible working hours

Increased paid holidays

Job summary

Novogradac is seeking a Legal & Compliance Administrator to provide administrative and document support for routine legal, compliance, risk management, and insurance activities. This position will assist with preparing forms, gathering information, maintaining files and trackers, and supporting department processes.

The firm offers opportunities across Alpharetta, GA; Cleveland, OH; Dover, OH or St. Louis, MO with remote or hybrid arrangements based on business needs.

Qualifications

• High school diploma with 1-2 years in legal/compliance or related administrative work.
• Preferred Associate or bachelor's in business, legal studies, compliance, or risk management.
• Strong organization, detail-orientation, and deadline management.
• Excellent verbal and written communication; high ethical standards.

Responsibilities

• Assist with preparing filings, forms, and related documentation.
• Gather information for legal, compliance, risk management, and insurance requests.
• Maintain files, trackers, and communications for review.
• Track deadlines and renewal dates for filings and certificates.

Skills

Legal knowledge

Compliance

Documentation

Communication skills

Attention to detail

Education

High school diploma

Associate or bachelor's preferred

Tools

Mitratech

Ironclad

Ivanti Service Manager

Job description

It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business.

Job Description

Dare to bring your unique perspective?

At Novogradac, we value individuals who bring unique perspectives and bold ideas. If you're eager to contribute to an inclusive, innovative environment where your personal and professional growth is encouraged and supported, we invite you to explore this exciting opportunity with us.

Position Summary

The Legal & Compliance Administrator is responsible for providing administrative and document support for routine legal, compliance, risk management, and insurance-related activities. This position will assist with preparing forms, gathering information, maintaining files and trackers, drafting routine communications, and supporting business filings, certificates, applications, and other department processes under the direction of Legal & Risk Department team members.

The firm has one available position in either Alpharetta, GA; Cleveland, OH; Dover, OH or St. Louis, MO. Some positions at Novogradac may be open to remote or hybrid work arrangements depending on business needs. Please discuss available options with your recruiter.

Your Contributions And Responsibilities

• Assist with the preparation, organization, and submission of routine business filings, registrations, certificates, forms, and related documentation under the direction of Legal & Risk Department team members.
• Gather information and supporting documentation needed for legal, compliance, risk management, insurance, and administrative requests.
• Assist with requests related to Secretary of State filings, certificates of insurance, business insurance documentation, policy change requests, and annual insurance applications.
• Prepare, format, and maintain routine legal, compliance, and risk management documents, forms, letters, emails, and other department communications for review.
• Organize, maintain, and update Legal & Risk Department files, trackers, records, templates, case management system, and other documentation in a logical and systematic manner.
• Monitor, route, and assist with routine inquiries received by the Legal & Risk Department, including department inboxes or request channels, as assigned.
• Assist with gathering and organizing documentation for third-party risk management, client due diligence, vendor requests, and other compliance-related requests.
• Support department team members with routine administrative tasks, including filing, data entry, scheduling, document routing, proofreading, and follow-up on outstanding items.
• Track deadlines, renewal dates, and status updates for assigned filings, applications, certificates, and other recurring department tasks.
• Develop and maintain positive working relationships with internal stakeholders and external contacts while providing timely and accurate support.
• Additional duties and projects as assigned.

Your Background And Skills

• High school diploma and 1-2 years of legal, compliance, or professional services administrative or office management experience, or an appropriate balance of education and work experience.
• Preferred Associate or bachelor's degree in business administration, legal studies, compliance, risk management, or related area.
• Superior organizational and follow-through skills, performing work accurately with strong attention to detail.
• Ability to meet deadlines and effectively prioritize a fast-paced and varied workload, including a variety of concurrent and shifting priorities.
• Excellent verbal and written communication skills.
• High ethical standards and discretion in handling confidential information.
• Strong customer service-oriented skills.
• Strong computer skills, including solid skill in the Microsoft Office suite, including Word, Excel, Outlook, and PowerPoint
• Demonstrated ability to learn and gain proficiency with using related software (i.e. Mitratech, Ironclad, Ivanti Service Manager).
• Ability to prepare, proofread, and maintain documents, forms, records, and correspondence with thoroughness and accuracy.
• Ability to gather information from multiple sources and organize documentation for review.
• Ability to follow established processes, ask appropriate questions, and escalate issues when additional guidance is needed.

Why work with us?

Novogradac is committed to fostering a welcoming workplace where all employees feel valued and empowered to grow. We believe in offering a supportive, balanced work environment that encourages professional growth and work-life integration.

We Are Proud To Offer

• Increased number of paid holidays per year
• Competitive salaries with continuous review of market conditions
• Flexible working hours and work arrangements
• Remote and hybrid opportunities
• Inclusive workplace, providing strong professional growth and development opportunities.

The Benefits Of Joining Our Team

• Strong growth opportunities
• Competitive benefits package
• 401(k) package with firm profit-sharing
• Discretionary annual bonuses for eligible positions & CPA bonus plan
• Strong emphasis on quality work-life integration
• Dress for your day policy
• Resources of a national firm
• Opportunities to engage with our active Employee Resource Groups (ERGs), affinity groups, and advance your career within a supportive, inclusive environment
• Compensation: $53,000 to $71,000 depending on experience. More is possible if experience dictates.

Don't Meet Every Single Qualification?

After reviewing this job posting, are you hesitating to apply because you don't meet all the listed requirements? At Novogradac, we are dedicated to building a workplace supported by unique perspectives and experiences, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we still encourage you to apply.

You may still be the right candidate for this or one of our other roles.

Get to know us better!

We're Novogradac, a national certified public accounting and consulting firm headquartered in San Francisco. Founded in 1989, the allied group of Novogradac companies has grown to more than 900 employees and partners with more than 25 offices throughout the country.

Novogradac is one of the nation's top 40 certified public accounting and consulting firms and is a recognized leader in real estate and community development. Novogradac provides publicly and privately held national enterprises with a full spectrum of audit, tax, valuation, expert witness and litigation support, property compliance and general consulting services and works extensively in the affordable housing, community development, historic preservation and renewable energy fields.

Commitment to Inclusion

Novogradac is committed to ensuring a fair and inclusive recruitment process, making reasonable accommodations to individuals with disabilities or special needs throughout the application process. We encourage applicants from all backgrounds, identities, and experiences to apply, as we believe that unique perspectives strengthen our ability to achieve excellence.

At Novogradac, we offer a variety of Employee Resource Groups and Affinity Groups to provide all employees with opportunities to connect, collaborate, and support one another in the workplace.

Novogradac & Company LLP offers a progressive work environment, competitive pay and an excellent benefits package including medical, dental, vision, paid time off, life/disability insurance, commuter flex accounts and a 401(k).

Novogradac and Company LLP is an equal opportunity employer. Novogradac's culture is centered on education, acceptance, innovation and opportunity. We value diversity and respect the different perspectives that each of our employees bring to Novogradac no matter their age, race, religion, gender identity or sexual orientation. We are committed to creating an equitable and inclusive workplace for our entire workforce.

By submitting an application with us, you are providing Novogradac with personal information. More information on how we use your personal information may be found in our Privacy Notice at Collection.