Legal Billing Specialist & Client Liaison

Simpson Thacher & Bartlett LLP; San Francisco (CA); On-site; USD 80,000 - 95,000; Full time

Job summary

Simpson Thacher & Bartlett LLP is seeking a Billing Coordinator to join the Billing, Collections and E-Billing team in San Francisco. You will handle high-volume attorney client bills, edit pre-bills, apply credits, and resolve billing issues with speed and professionalism.

You will collaborate with Partners and staff to ensure accurate, timely invoicing, maintain audit-ready records, and support month-end procedures, while upholding strict firm policies and compliance standards.

Qualifications

• Solid understanding of legal billing practices and experience with timekeeping and billing software.
• Strong analytical, organizational, and problem-solving skills.
• Excellent communicator with the ability to interact professionally with attorneys and support staff.
• Proficient in Microsoft Office, particularly Excel.
• High integrity, discretion, and a detail-oriented approach with a commitment to accuracy.
• Capable of working independently and collaboratively in a team environment.

Responsibilities

• Process and deliver a high volume of attorney client bills with accuracy and efficiency.
• Review and edit pre-bills in response to attorney and support team requests.
• Apply retainer and on-account credits under attorney direction and in line with Firm policy.
• Handle write-offs in accordance with established Firm guidelines.
• Execute complex billing tasks, including multi-discount and split-party billing, and produce electronic bills in a timely manner.
• Submit invoices electronically and assist in resolving issues that might arise, ensuring a smooth client billing process.
• Verify supporting billing documentation for accuracy, as required.
• Investigate and resolve billing discrepancies and client inquiries with speed and professionalism.
• Generate billing schedules and perform billing analysis as needed.
• Serve as a key billing liaison between attorneys, secretaries, and clients.
• Prepare and distribute monthly Partner reports and provide report comments for the Finance Committee and Partner-facing communications.
• Participate in Partner and management meetings to review unbilled matter comments, matter on-accounts and e-billing issues.
• Work closely with the Collections team to resolve accounts receivable issues and minimize credit balances.
• Provide backup support to colleagues.
• Maintain accurate, audit-ready records and support internal and external compliance efforts.
• Help implement and refine billing systems and procedures to enhance efficiency and contribute to strategic special projects.
• Support Finance during month-end and year-end billing cycles
• Perform other duties as assigned

Skills

Billing practices

Timekeeping

Analytical能力

Communication skills

Excel

Integrity and discretion

Team collaboration

Education

High School diploma or GED

Bachelor’s degree (preferred)

Tools

3E billing system

Billing software

Timekeeping software

Microsoft Office

Job description

Simpson Thacher & Bartlett LLP is seeking a Billing Coordinator to join the Billing, Collections and E-Billing team in San Francisco. You will handle high-volume attorney client bills, edit pre-bills, apply credits, and resolve billing issues with speed and professionalism.

You will collaborate with Partners and staff to ensure accurate, timely invoicing, maintain audit-ready records, and support month-end procedures, while upholding strict firm policies and compliance standards.