Legal Billing Specialist

Shipman & Goodwin LLP; Hartford (CT); On-site; USD 50,000 - 70,000; Full time

Job summary

A prominent law firm in Hartford seeks a full-time Legal Billing Specialist. The ideal candidate will have 3-5 years of billing experience, strong organizational skills, and advanced computer skills, especially in billing software and Microsoft Office. Responsibilities include processing bills, ensuring compliance with billing guidelines, and effective communication with attorneys and clients. This position offers a collaborative work environment with opportunities for continued learning and growth.

Qualifications

• Minimum of 3 to 5 years of billing experience, preferably in a law firm.
• Advanced computer skills in billing software and Microsoft Office tools.
• Excellent organizational and communication skills.

Responsibilities

• Ensure compliance with billing policies and procedures.
• Process billing for selected attorneys and follow guidelines.
• Monitor aging accounts and assist with electronic billing.

Skills

Communication skills

Organizational skills

Ability to multi-task

Education

Associates Degree or equivalent experience

Tools

CMS time and billing software

Microsoft Office Suite

Adobe

Job description

Shipman's value lies in our commitment -- to our clients, to the profession and to the community. We have one goal: to help our clients achieve their goals. How we accomplish it is simple: we devote our considerable experience and depth of knowledge to understand each client’s unique needs, business and industry, and then we develop solutions to meet those needs. With more than 140 lawyers in offices throughout Connecticut and New York, we serve the needs of local, regional, national and international clients. Our clients include public and private companies, institutions, government entities, non-profit organizations and individuals.

Shipman & Goodwin is seeking a full-time Legal Billing Specialist.

The ideal candidate will be growth-focused and able to work both collaboratively and independently with multiple attorneys and other legal staff on the team. Can be based out of any of our office locations (Stamford, Hartford, Boston)

Specific responsibilities and duties include:

• Follow all documented billing policies and procedures ensuring Firm standards and guidelines are met.
• Process monthly billing, including specialized and non-standard billing, for selected attorneys and/or client groups and follow Outside Counsel Guidelines when applicable.
• Monitor assigned billing attorney’s WIP aging and raise concerns of matters not being timely billed with the Billing Manager.
• Review prebills/bills that should be billed electronically. Content should follow specific e-billing guidelines and rules; submit bills through BillBlast or forward to E-Billing Manager for further processing.
• Coordinate with E-Billing Manager and assist with appeals if necessary for e-billed matters.
• Prepare specialized documents/spreadsheets as requested by billing attorneys and/or clients.
• Perform quality checks on client bills prior to posting. Attention to, and knowledge of, bill formats and presentation of paper bills, and negotiated rate agreements such as monthly retainer billing, fixed fee arrangements, and volume discounts.
• Work effectively with all members of the Firm to achieve common goals and positive results.

Qualifications:

• Associates Degree or equivalent experience.
• Minimum of 3 to 5 years’ of experience with billing, electronic billing, accounting and administration. Law firm or other professional services billing experience preferred.
• Advanced computer skills in time and billing software (CMS), EIS, Adobe and Microsoft Office Suite (Excel, Outlook and Word).
• Ability to work independently and perform well under pressure, multi task daily, and meet all deadlines.
• Excellent communication skills to effectively communicate with clients, Firm staff and attorneys.
• Must have excellent organizational skills and demonstrate accuracy on work performed.
• Adapt well to change and new ideas. Willing to take on new responsibilities; take initiative to improve areas of weakness and build on current skills.
• Able to thrive in a continuous learning environment.

Hours: Full-time, with flexibility to work additional hours as indicated by client and Firm needs.

Physical and Other Requirements

The work is primarily of an intellectual nature and requires a variety of physical capabilities. The employee must occasionally lift and/or move up to 10 lbs. and rarely has to lift and/or move up to 25 lbs. This position requires the ability to operate a keyboard at efficient speed. While performing the duties of this job, the employee is regularly to stand, walk, talk and hear. The noise level in the work environment is usually moderate.

Non-Discrimination

The Firm will not make employment decisions (including decisions related to hiring, assignment, compensation, promotion, demotion, disciplinary action and termination) on the basis of race, color, religion, age, sex, marital status, sexual orientation, national origin, ancestry, disability, pregnancy, genetic information, gender identity or expression, veteran status, status as a victim of domestic violence or any other characteristics protected by applicable law except in the case of a bona fide occupational qualification.

Qualifications

To perform this position successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Disclaimer Statement

The preceding job description has been designed to illustrate the general nature and requirements for the performance of this position. It is not intended to be construed as an exhaustive statement of essential functions, responsibilities or requirements.