Legal Billing Coordinator

HAMILTON STEPHENS STEELE MARTIN PLLC; Charlotte (NC); On-site; USD 80,000 - 100,000; Full time

Job summary

An established industry player in the legal sector is seeking a detail-oriented Billing Coordinator to join their dynamic team in uptown Charlotte. In this role, you will manage the billing process, ensuring accurate invoicing and effective communication with clients and colleagues. The ideal candidate will thrive in a fast-paced environment, possess strong organizational skills, and have a knack for multitasking. This firm offers a comprehensive benefits package, including health insurance and a 401(k) plan, making it an attractive opportunity for those looking to grow in their careers. Join a supportive workplace where your contributions truly matter!

Benefits

Paid Parking

Paid Time Off

401(k) Contributions

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

Qualifications

• 2+ years of billing or accounting experience is required.
• Proficiency in Microsoft Excel is essential.

Responsibilities

• Prepare and distribute monthly proformas and invoices.
• Handle billing requests and maintain communication with attorneys.
• Ensure confidentiality of all financial matters.

Skills

Multitasking

Organizational Skills

Time Management

Basic Accounting Knowledge

Communication Skills

Education

High School Diploma

Associate Degree in Accounting

Tools

Microsoft Excel

Coyote

Aderant

Clio

Job description

Job Description

Billing Coordinator

Hamilton Stephens is a reputable mid-sized law firm located in desirable uptown Charlotte, North Carolina. We have an exciting job opportunity for the right candidate. We are looking to hire a billing coordinator to become a part of our growing team and friendly work atmosphere!

The ideal candidate should possess the ability to multitask, be an assertive liaison between the firm and the insurance carriers to resolve billing issues, and work in a fast-paced environment. Basic accounting and bookkeeping knowledge are beneficial. Excellent organizational and time management skills, comfort with repetitive tasks, and the ability to take ownership of the billing process are essential. The firm prioritizes effective and timely communication with clients and colleagues, and successful candidates will share that priority. A preferred candidate will be a self-starter and team-oriented.

Primary Responsibilities:

1. Prepare and distribute monthly proformas (pre-bills)
2. Process and handle write-offs, discounts, etc.
3. Handle transfers, edits, or special requests on prebills
4. Review to ensure proper bill format, rate schedule, and address before finalizing invoices
5. Provide timely information on billing and collections requests
6. Submit invoices to attorneys, paralegals, or legal assistants for disbursement to clients
7. Maintain communication with attorneys to meet billing deadlines
8. Provide billing report requests such as outstanding WIP, AR, etc., to attorneys, paralegals, and legal assistants
9. Maintain confidentiality of all financial matters encountered during job duties
10. Be familiar with basic Microsoft Excel functions
11. Experience with legal software such as Coyote, Aderant, or Clio is preferred but not required

Salary & Benefits

The salary depends on experience and qualifications. The firm offers a comprehensive benefits package including paid parking, paid time off, 3% employer-paid 401k contributions, health/dental/vision insurance, FSA, HSA, STD, LTD, and life insurance, along with the potential for an annual bonus.

Job Details:

• Type: Full-time
• Salary: $25.50 - $28.00 per hour
• Expected hours: 37.50 per week

Additional Benefits:

• 401(k), Dental, Disability, Health, Life, Vision insurance
• Paid sick time and paid time off

Experience Requirements:

• Billing or accounting: 2 years (required)
• Microsoft Excel: 2 years (required)

Work Location & Relocation:

• Location: In person at Charlotte, NC 28202
• Relocate: Required before starting work