Legal Assistant - Workers' Compensation

Hedrick Gardner Kincheloe & Garofalo LLP; Charlotte (NC); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Life insurance

Disability insurance

HRA

FSA

401K

Educational assistance

Pet insurance

Paid holidays

PTO accrual

Job summary

Hedrick Gardner Kincheloe & Garofalo LLP seeks an experienced Legal Assistant to support three or more attorneys. You will manage mail, calls, calendars, and draft pleadings, while coordinating mediations and depositions with attention to deadlines and court procedures.

The role requires strong MS Word/MS Outlook skills, familiarity with Adobe Acrobat, and the ability to handle multiple priorities in a law office setting.

Qualifications

• HS diploma required.
• Associate degree or similar in administrative support, legal secretarial, or paralegal studies preferred.
• Knowledge of civil defense litigation including deadlines, requirements and court filing procedures.
• Experience in a professional office environment, preferably a law firm or legal department.
• Proficient in MS Word and MS Outlook; Adobe Acrobat Pro for document production.

Responsibilities

• Provide admin support for 3+ attorneys, including mail, phone calls, calendars, and drafting correspondence and pleadings.
• Schedule mediations and depositions; request information from parties in litigated cases; assist other staff as needed.
• Communicate effectively to resolve competing priorities; follow directions from supervising attorneys or management.

Skills

MS Word

MS Outlook

Adobe Acrobat Pro

Digital transcription

Proofreading

Case management software

Medical terminology

Education

HS diploma

Associate degree or paralegal studies

Job description

For 70 years, our firm has been a trusted legal partner throughout North and South Carolina— delivering strategic defense, practical counsel, and results that matter. Across our five offices, we combine knowledge and experience with the resources and insight to manage complex claims and litigation efficiently.

We believe the strongest defense is built on solid relationships and client engagement. Our attorneys are more than counsel. We stand beside clients at every stage of a dispute by offering clear guidance, focused strategy, and relentless advocacy. Clients trust us to protect their interests and show up when it matters most.

What sets us apart is our commitment to true partnership. We invest deeply in understanding each client’s unique perspective, challenges they are facing, and their priorities, ensuring our counsel is practical and aligned with your business goals.

We blend a legacy of steady, dependable advocacy with a collaborative multi-generational approach — where experience meets innovation and grit meets adaptability. This balance allows us to navigate complex claims with precision that enhances efficiency and outcomes.

Our five offices across the Carolinas give us unmatched perspective. We understand the nuances of state and regional regulations and court practices, enabling us to craft defense strategies grounded in real-world environments.

Job Description

The Legal Assistant will provide administrative support for 3 or more attorneys.

Core Duties and Responsibilities:

This position will support attorneys by providing administrative support such as handling incoming mail, answering and responding to phone calls, managing each attorney’s calendar, drafting correspondence and pleadings, scheduling mediations and depositions, requesting necessary information from parties involved in litigated cases and assisting other support staff as needed. The legal assistant communicates and resolves competing priorities when appropriate and any other tasks that may be assigned by supervising attorneys or management.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position. Activities, duties, and responsibilities may change at any time with or without notice.

Qualifications

• Required – HS diploma
• Preferred– Associate degree, certificate or similar course of study in the area of administrative support, legal secretarial assistance or paralegal studies
• Qualified candidates will exhibit knowledge of and experience in civil defense litigation including knowledge of deadlines, requirements and court filing procedures.
• Prior success in a professional office environment, preferably a law firm or legal department.
• Proficiency in MS Word and MS Outlook
• Proficiency using Adobe Acrobat pro for document production
• Ability to complete tasks assigned in a timely fashion
• Ability to manage/meet deadlines
• Familiarity with and ability to utilize digital transcription software
• Exceptional proofreading skills
• Knowledge of case management software preferred
• Basic knowledge of medical terminology

Additional Information

Physical Demands:

• Position requires sitting for more than 2/3 of the time
• Position requires ability to focus on a computer monitor for extended periods of time
• Positon requires a small amount of bending and reaching to access supplies and equipment
• Position requires enough mobility to move from one area of the office to another at a moderate pace periodically
• Must be able to lift up to 10 pounds on occasion
• Work is performed in an office environment with a modest level of noise
• Well-Lighted/Ventilated Environment
• Air Conditioned/Heated Environment
• 7.5 hour shift, 37.5 hours per week
• Monday to Friday
• 8:30am – 5:0pm
• Medical
• Vision
• Life
• Short-term Disability
• Long-term Disability
• HRA
• FSA
• 401K
• Educational Assistance
• Pet Insurance
• Paid Holidays
• PTO Accrual

Benefit Conditions:

• Waiting period may apply
• Only full-time employees eligible

Ability to commute/relocate:

Reliably commute or planning to relocate before starting work.

Hedrick Gardner is committed to the equal employment opportunity of all individuals regardless of their race, color, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by local, state, or federal law.