Legal Assistant Supervisor, Western Sector

Commonwealth of Pennsylvania; Pennsylvania; On-site; USD 45,000 - 65,000; Full time

Job summary

The Commonwealth of Pennsylvania is seeking a Legal Assistant Supervisor for the Unemployment Compensation Board of Review. In this role, you will supervise a team to ensure efficient operations in processing appeals, while also handling legal documentation and supporting training initiatives. This full-time position offers the potential for partial telework after completing the probation period, and is essential to maintaining a fair and impartial legal review process.

Qualifications

• One year as a Legal Assistant 2 or five years of responsible clerical experience.
• Two years of legal clerical experience required.
• An equivalent combination of experience and training will be considered.

Responsibilities

• Plan, organize, and supervise a team of legal and clerical assistants.
• Evaluate employee performance and manage workflow for UC appeals.
• Coordinate with stakeholders on training needs and policy guidance.

Skills

Supervisory skills

Legal knowledge

Organizational skills

Communication

Education

Legal Assistant experience

Clerical experience

Job description

Would you excel at supervisory legal clerical work and want to work with a team that ensuresdecisions are made based evidence and that the people of Pennsylvania are provided with a fair and impartial review process? Take on this Legal Assistant Supervisor role with the Unemployment Compensation (UC) Board of Review’s Pittsburgh Referee Office. Share your skills and become a key part of the final level of appellate review for UC claims with us!

As a Legal Assistant Supervisor, you will plan, organize, and supervise a team of legal and clerical assistants who support the UC Referee staff of our Western sector in processing UC appeals. This includes monitoring the flow of work, allocating work to ensure that deadlines are met and priority items are accomplished, and completing productivity reports. Your responsibilities will involve evaluating employee performance, coordinating with other Western sector management personnel to identify and meet staff training needs, and providing technical guidance on policies and procedures to maintain efficient operations and coordinate the implementation of changes with staff. You will also be expected to participate in your team’s work reviewing and processing legal documents, organizing case files, scheduling hearings, transcribing decisions, public contact work, and general office work.

Our team will rely on you to exercise significant independent judgment to accomplish assigned duties, seeking assistance or guidance from manager when necessary, and assist the Program Manager in the overall handling of day-to-day operations in the office. If you are energized by supporting and participating in processes that effectively resolve varied and complicated legal issues, advance your career with our team!

Interested in learning more? Additional details regarding this position can be found in theposition description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch. Work Hours are negotiable.
• Work Location: You will work at the Western Sector office that is closest to your home. Possible work locations are available in Erie, Westmoreland, Cambria (Johnstown location), Venango, Mercer, and Allegheny counties.
• Telework: You may have the opportunity to work from home (telework) part-time up to 3 days per week upon successful completion of probationary period. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office that is closest to your home.
• Salary:In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as a Legal Assistant 2; or
• Five years of responsible clerical, investigative or enforcement work including two years of legal clerical experience; or
• An equivalent combination of experience and training.

Other Requirements:

• You must meet thePA residency requirement. For more information on ways to meet PA residency requirements, follow thelink and click on Residency.
• You must be able to perform essential job functions.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date.Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go towww.employment.pa.gov/Additional%20Info/Pages/default.aspxand click the Veterans’ Preference tab or contact us [e-mail].

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.