Legal Assistant (Roseland, NJ or Irvine, CA)

Fidelity National Financial, Inc.; Roseland (NJ); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading company seeks a Legal Assistant in Roseland, NJ, to support multiple attorneys in the Major Claims Department. Responsibilities include administrative tasks such as organizing meetings, managing data transfers, and ensuring effective communication. The ideal candidate should have 3-5 years of experience and a degree in a related field, along with proficiency in Microsoft Office and excellent organizational skills.

Qualifications

• Three to five years of experience in a related role required.
• Exceptional communication and time management skills.
• Ability to work independently and handle multiple tasks.

Responsibilities

• Provides high-level administrative support to major claims counsel.
• Coordinates travel, meetings, and prepares agendas for events.
• Handles large electronic data transfers and administrative inquiries.

Skills

Confidentiality

Detail-oriented

Communication

Time management

Analytical skills

Problem-solving

Organizational skills

Education

Associate’s or Bachelor’s degree in related field

Tools

Microsoft Office Suite

Adobe

One Note

Relativity

Job description

Overview

Legal Assistant to provide high-level administrative support to multiple attorneys, who are part of the Company’s Western Region's Major Claims Department, performing a variety of secretarial duties and skilled tasks that may include preparing reports, conducting factual research, and collecting data. **This position can be based out of Irvine, CA or Roseland, NJ areas.**

Duties

• Provides high-level administrative support to the major claims counsel for the western region• Collects requested data and information from various sources including email and other correspondence, records, and other documents; prepares summaries of findings and/or other related written correspondence as requested.• Responsible for large electronic data transfers to/ from operations and outside/ retained lawyers• Coordinates and schedules travel, meetings, appointments and expense reports.• Prepares agendas and schedules for meetings, conferences, and other assigned events.• Responds to and resolves administrative inquiries and questions.• Performs other general clerical and secretarial duties as requested, which may include recordkeeping, managing petty cash, maintaining office supplies and coordinating equipment maintenance, and handling packages and correspondence.• Performs other related duties as assigned.

Education

• Associate’s degree or Bachelor’s degree in related field preferred.• Three to five years of experience in a related role required

Experience

REQUIREMENTS:

• Ability to maintain confidentiality, and to exercise discretion and good judgment.• Detail-oriented and professional.• Exceptional communication skills.• Extremely proficient with Microsoft Office Suite.• Excellent time management skills with a proven ability to meet deadlines.• Strong analytical and problem-solving skills.• Strong skill sets involving data transfer software, including Adobe, One Note and Relativity• Basic understanding of office equipment.• Basic understanding of clerical procedures and systems such as recordkeeping and litigation related filing.• Ability to work independently and reliably.• Flexible and adaptable in various situations and when interacting with many different personalities.• Ability to organize and prioritize tasks including delegation of tasks when appropriate.• Knowledge of, or ability to quickly acquire, familiarity with the roles and function of the assigned department, and any specifically applicable laws or guidelines.