Legal Assistant - Richmond

Commonwealth of Virginia; Richmond (VA); Sur place; USD 38 000 - 46 000; Plein temps

Résumé du poste

The Commonwealth of Virginia's Indigent Defense Commission seeks a Legal Assistant in Richmond to provide administrative and clerical support for attorneys, investigators and mitigation specialists in the Public Defenders’ office. The position reports to the Chief Public Defender of the Richmond Office and is employed at-will.

This position includes a local salary supplement. The ideal candidate will have experience with Microsoft Word and Excel, Google Suite, filing systems, and strong written

Qualifications

• Working knowledge of office practices and procedures for letters, memos, and legal documents.
• Experience using Word and Excel.
• Familiarity with Google Suite applications (Gmail, Google Docs, etc.).
• Experience creating and managing electronic and manual filing systems.
• Strong written and oral communication; able to work independently and in a team.
• Ability to communicate with clients compassionately within a fast-paced environment.

Responsabilités

• Greeting visitors and operating a multi-line telephone system.
• Screening calls, providing information, taking messages, and scheduling appointments.
• Typing, editing, and reviewing memos, letters, and legal documents.
• Maintaining a filing and record-keeping system.
• Managing mail handling and distribution.
• Communicating with colleagues, clients, and judicial personnel.

Connaissances

Office practices

Microsoft Word

Microsoft Excel

Google Suite

Filing systems

Keyboarding

Communication

Independent worker

Team collaboration

Outils

Microsoft Word

Microsoft Excel

Google Suite

Description du poste

Title: Legal Assistant - Richmond

State Role Title: Admin and Office Specialist I

Hiring Range: $42,145.00 + Local Salary Supplement + State Benefits

Agency: Indigent Defense Commission

Location: RICHMOND 306

Agency Website: www.vadefenders.org

Recruitment Type: General Public - G

Job Duties

The Virginia Indigent Defense Commission (VIDC), a Commonwealth of Virginia Independent Agency, is dedicated to protecting and defending the rights of our clients through zealous, compassionate, high-quality legal advocacy. The Richmond Public Defender's Office is committed to providing dedicated, compassionate, client-based, and community-embedded representation for the indigent clients that we represent. The Richmond Public Defender's Office is now accepting applications for the administrative position of Legal Assistant. The qualified candidate will provide administrative and clerical support for attorneys, investigators and mitigation specialists in the Public Defenders’ office. The Legal Assistant position reports to the Chief Public Defender of the Richmond Office and is employed at-will. This position includes a local salary supplement. Duties:

• Greeting persons entering the Public Defender's Office and operating a multi-line telephone system.
• Screening and forwarding calls, providing information to callers, taking messages, and scheduling appointments.
• Typing, editing, and reviewing memos, letters, and various types of legal documents.
• Maintaining a filing and record-keeping system.
• Collecting, sorting, distributing, and preparing mail.
• Communicating and interacting with public defender office colleagues, clients, and judicial system personnel.

The IDC is committed to inclusive hiring and dedicated to diversity in our workforce. We encourage and welcome qualified applicants of all identities, cultures, backgrounds, and experiences.

Minimum Qualifications

• The position requires a working knowledge of office practices and procedures to include creating and editing letters, memos, and legal documents.
• The position requires experience using Microsoft applications, specifically Word and Excel.
• The position requires familiarity with Google Suite applications, including Gmail, Google Docs, etc.
• The qualified candidate will have experience creating and managing electronic and manual filing system and skills in keyboarding.
• The qualified candidate will effectively communicate both orally and in writing and work independently and collaboratively in a fast-paced, team-driven environment.
• The Legal Assistant position also requires the ability to communicate both effectively and compassionately with clients as well as their support networks and other participants in the legal system.

Additional Considerations

Prior experience within the criminal justice system will be strongly considered. Candidates who are bilingual in English and Spanish will be strongly considered.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.