Legal Assistant — Precision Admin & Client Coordination

Vermont Law and Graduate School; Montrose (Susquehanna County); On-site; USD 38,000 - 52,000; Full time

Job summary

Coughlin & Gerhart, LLP in Montrose, PA seeks a dependable Legal Assistant to join a busy legal team. You will support attorneys and paralegals, manage client communications, prepare bills, and handle filing, scheduling, and document management with accuracy.

This role emphasizes confidentiality, professionalism, and strong organization. Proficiency in Microsoft Office and ability to learn billing and case management software are required, with a clear focus on client service.

Qualifications

• High school diploma required; AAS degree preferred.
• Strong written and verbal communication skills are essential.
• Ability to manage multiple tasks with attention to detail.

Responsibilities

• Provide day-to-day support to attorneys and administrative supervisors, including copying, phone coverage, greeting clients, coordinating appointments, closing files, entering attorney time, requesting checks and other financial needs through accounting, reviewing draft bills, and preparing final bills for mailing.
• Assist with intake calls from potential clients and direct inquiries to the appropriate attorney.
• Open files, including requesting conflict searches in accordance with firm policy, and enter file information into the firm’s systems.
• Communicate clearly and professionally with clients, realtors, attorneys, lenders, and other contacts.
• Read, sort, and date incoming mail and prepare outgoing mail and deliveries.
• Maintain detailed status information on active files and manage legal documents and correspondence within the firm’s case management system.
• Provide coverage and support for other staff members as needed and perform other duties as assigned.

Skills

Written and verbal communication

Attention to detail

Organization

Multitasking

Teamwork

Independent work

Education

High school diploma

AAS degree preferred

Tools

Microsoft Office

Billing software

Document management software

Case management software

Job description

Coughlin & Gerhart, LLP in Montrose, PA seeks a dependable Legal Assistant to join a busy legal team. You will support attorneys and paralegals, manage client communications, prepare bills, and handle filing, scheduling, and document management with accuracy.

This role emphasizes confidentiality, professionalism, and strong organization. Proficiency in Microsoft Office and ability to learn billing and case management software are required, with a clear focus on client service.