Legal Assistant (OA) GJ Coordinator

United States Attorneys' Offices; Sherman (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

United States Attorneys' Offices is seeking a Legal Assistant (OA) Grand Jury Coordinator at GS-0986-08 to support AUSAs in complex grand jury matters. You will coordinate proceedings, manage subpoenas and records, research applicable authorities, and prepare a wide range of legal documents.

role involves trial preparation and liaison with courts and law enforcement. You will maintain calendars, handle travel arrangements, and ensure confidentiality in records management.

Qualifications

• Coordinating and managing grand jury proceedings, subpoenas, records, and related case activities.
• Researching and applying legal authorities, regulations, and grand jury procedures.
• Preparing, examining, processing, proofreading, and cite-checking legal documents.
• Assisting attorneys with trial preparation by conducting legal research and compiling exhibits.
• Maintaining, organizing, securing, and transferring legal and grand jury records.
• Tracking case activities, deadlines, hearings, filings, and trial dates; maintaining calendars.
• Scheduling meetings and coordinating travel arrangements.
• Producing and managing a variety of legal documents using office automation and case management systems.

Responsibilities

• Coordinate grand jury proceedings, subpoenas, and related activities.
• Research and apply legal authorities and procedures for grand jury matters.
• Prepare and cite-check legal documents such as complaints, motions, subpoenas, and memos.
• Support attorneys with trial prep, exhibits, and discovery materials.
• Maintain confidentiality and organize grand jury records.
• Track deadlines, hearings, and status; manage calendars.
• Schedule meetings and travel as needed.
• Produce and format legal documents using case management systems.

Skills

Grand jury coordination

Legal research

Document preparation

Trial support

Records management

Calendar management

Travel coordination

Office software

Tools

Case management systems

Legal databases

Job description

Summary

For more information on Department of Justice and United States Attorneys' Offices, visit http://www.justice.gov/usao/.

For more information on Department of Justice and United States Attorneys' Offices, visit http://www.justice.gov/usao/.

Additional positions may be filled using this announcement.

This position is also being announced via Merit Staffing procedures under 27-TXE-13107494-MS

This vacancy may be filled at one of the locations listed below:

• Plano, Texas
• Sherman, Texas

Duties

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The Legal Assistant (OA) Grand Jury Coordinator, GS-0986-08

provides comprehensive legal, administrative, and case management support to Assistant United States Attorneys (AUSAs) in complex grand jury matters; and serves as a liaison with courts, law enforcement agencies, and other stakeholders while independently coordinating grand jury operations and supporting litigation activities.

The duties and responsibilities generally include, but are not limited to:

• Coordinating and managing grand jury proceedings, subpoenas, records, and related case activities.
• Researching and applying legal authorities, regulations, and grand jury procedures; reviewing case information and making procedural determinations based on established guidelines.
• Preparing, examining, processing, proofreading, and cite-checking legal documents, including complaints, motions, orders, pleadings, subpoenas, and memoranda.
• Assisting attorneys with trial preparation by conducting legal research and compiling exhibits, affidavits, discovery materials, and supporting documentation.
• Maintaining, organizing, securing, and transferring legal and grand jury records in accordance with records management and confidentiality requirements.
• Tracking case activities, deadlines, hearings, filings, and trial dates; maintaining calendars and monitoring case status.
• Scheduling meetings, conferences, interviews, and coordinating travel arrangements and itineraries.
• Producing, formatting, and managing a variety of legal and administrative documents using office automation and case management systems while ensuring accuracy, efficiency, and compliance with legal procedures.

Requirements

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Conditions of employment

• You must be a United States Citizen or National.
• You will be required to complete a pre-employment security investigation and background check which includes a drug screening.
• You may be required to complete a one-year probationary period. See “Additional Information” section for specific details.
• Selective Service registration is required for males born on, or after, December 31st 1959. Those not registered should have an approved exemption on file.
• A USA Hire assessment is required. An email will be sent with additional information after you submit your application. You will have 48 hours from the closing date of this announcement to complete the assessment.
• You must meet all eligibility requirements by the closing date of this announcement and continue to meet these requirements throughout the hiring process. Offers can be rescinded if requirements are not met.

Qualifications

To qualify for the position of Legal Assistant (OA) GJ Coordinator, at GS-0986-8, you must meet the qualification requirements listed below.

GS-8: To be eligible at the GS-8 level, you must have at least one year of specialized experience equivalent to the GS-7 level.

Specialized experience is defined as experience information and assistance relating to grand jury investigations/matters scheduled for grand jury, and legal and administrative procedures to be followed; examines, prepares and processes a variety of technical legal documents which are characteristically voluminous and complex in format; prepares legal actions such as indictments, criminal complaints, search warrants, judgments, applications, notices, affidavits, summonses, grand jury subpoenas, rules to show cause, proofs of claim, and satisfaction of judgment. Provide trial support to attorneys by preparing complaints, motions, subpoenas, orders, or other hearing and/or trial documents accurately and in proper format; verifying citations and statutory references contained in legal documents; assisting with discovery, hearing or trial preparation by performing duties such as compiling trial notebooks, assembling jury instructions, and compiling witness and exhibit lists; and using software applications and legal and non-legal databases to produce legal related reports and documents, conduct factual research, develop tables of contents and indices to briefs, and prepare courtroom presentations.

To be qualified, you must type at least 40 words per minute based on a 5 minute sample with three or fewer errors. (A typing test may later be required.)

Interagency Career Transition Assistance Plan (ICTAP)

The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in the announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide proof of eligibility to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is at: http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Career Transition Assistance Plan (CTAP)

The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

You MUST meet all qualification requirements by the 11/25/2026 of this announcement.

Your resume must support your responses to the online questionnaire and the qualification requirements. Failure to do so may result in an ineligible rating. See the Required Documents section for important notes about what must be included in your resume.

After you submit your application, you will receive notification indicated whether or not the USA Hire assessment is required. You will have 48 hours from the closing date of this announcement 11/25/2026 to complete the assessment which is part of your application.

Education

This job does not have an education qualification requirement.

Additional information

Payment of relocation expenses will not be authorized. However, A recruitment or relocation incentive will be considered as appropriate based on qualifications according to agency policy

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution. Candidates will not be hired based on their race, sex, color, religion, or national origin.

The Department of Justice offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System.

Selective Service

If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System or is exempt from having to do so under the Selective Service Law. See http://www.sss.gov/.

Reasonable Accommodation Statement

Federal Agencies must provide reasonable accommodation to applicants with disabilities, where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

EEO Statement

The United States Government does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, status as a parent, genetic information, disability, age, membership or non-membership in an employee organization, or on the basis of personal favoritism.

Current or Former Political Appointees

The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C or Non-Career SES employee in the Executive Branch, you must disclose this information to the HR Office. Failure to disclose this information could result in disciplinary action including removal from Federal Service

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Help

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.