Legal Assistant (Management Analyst I)

Internal Revenue Service; Village of Philadelphia (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

The Internal Revenue Service seeks a Legal Assistant to support the Philadelphia Immigration Court in a dynamic environment. Responsibilities include managing case information, assisting Immigration Judges, and providing administrative support. The position requires a high school diploma, strong communication skills, and the ability to handle sensitive information.

Benefits

401(k) Plan

Paid Time Off (80 hours)

11 Paid Holidays

Health & Welfare Benefits

Share Purchase Plan with company matching

Qualifications

• U.S. Citizenship required.
• Experience as an administrative assistant, paralegal, or in a customer service role.
• Excellent written and communication skills.

Responsibilities

• Provide administrative assistance to U.S. Immigration Judges.
• Manage case information and court documents.
• Communicate with the Department of Homeland Security and private attorneys.

Skills

Data Entry

Document Management

Information Management

Records Management

Education

High School Diploma or Equivalent

Tools

Microsoft Office Suite

Job description

Position Description:

As a Legal Assistant (Management Analyst I), you will support the DOJ's Executive Office for Immigration Review, specifically supporting the Philadelphia, PA Immigration Court, in a fast-paced environment. This role involves extensive administrative tasks, close interaction with the public, attorneys, and U.S. Immigration Judges. Responsibilities include managing case information, coordinating with various agencies, handling court documents, schedules, and mail, and assisting U.S. Immigration Judges in court. This position offers a non-negotiable hourly rate of $21.46

This position is located in 900 Market Street, Suite 504 Philadelphia, PA .

Your future duties and responsibilities:

- Respond to inquiries and manage case information
- Provide administrative assistance to U.S. Immigration Judges, court management, and support staff
- Communicate with the Department of Homeland Security, Private Bar Attorneys, and other federal immigration agencies
- Answer and transfer telephone calls
- Review and process legal documents and correspondence
- Manage court calendars and prepare orders and hearing notices
- Sort and distribute filings and mail
- Assist U.S. Immigration Judges in court hearings
- Provide excellent customer service
- Assemble and maintain Records of Proceedings (ROP)

Required qualifications to be successful in this role:

U.S. Citizenship required
- High school diploma or equivalent
- Experience as an administrative assistant, paralegal, legal secretary, program assistant, customer service role, or related field
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Excellent written and communication skills
- Ability to lift 30 lbs. and perform filing tasks
- Ability to obtain a U.S. Government Moderate Risk Public Trust Security Clearance
- Successful completion of a CGI Background Investigation, including checks on criminal history, education, employment, credit, and driving records

- Work schedule is 8:00 AM - 4:30 PM, Monday to Friday (40 hours, subject to court operational needs)

Desired qualifications/non-essential skills required:
Benefits:
- $21.46/hour, non-negotiable
- Share Purchase Plan with company matching dollar-for-dollar contributions
- 401(k) Plan and Profit Participation
- Paid Time Off (80 hours)
- 11 Paid Holidays
- Health & Welfare Benefits

Note: This job description is not all-inclusive, and additional responsibilities may arise.
Hourly Rate: $21.46/hour

CGI is required by law in some jurisdictions to include a reasonable estimate of the compensation range for this role. The determination of this range includes various factors including but not limited to: skill set level, relevant experience and training, and licensure and certifications. Compensation decisions are dependent on the facts and circumstances of each case.
CGI Federals benefits are offered to eligible professionals on their first day of employment to include:
Eligibility to participate in an attractive Share Purchase Plan (SPP) in which the company matches dollar-for-dollar contributions made by eligible employees, up to a maximum, for their job category

401(k) Plan and Profit Participation for eligible professionals

Additional benefits determined by your Service Contract Act:
Paid Time Off (PTO)
Paid Federal Holidays
Health & Welfare Benefits

#CGIFederalJob
#LI-LP1

Skills:

• Data Entry
• Document Management
• Information Management
• Records Management

What you can expect from us:

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Qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, pregnancy, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status or responsibilities, reproductive health decisions, political affiliation, genetic information, height, weight, or any other legally protected status or characteristics to the extent required by applicable federal, state, and/or local laws where we do business.

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All CGI offers of employment in the U.S. are contingent upon the ability to successfully complete a background investigation. Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held. Dependent upon role and/or federal government security clearance requirements, and in accordance with applicable laws, some background investigations may include a credit check. CGI will consider for employment qualified applicants with arrests and conviction records in accordance with all local regulations and ordinances.

CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with CGI’s legal duty to furnish information.