Legal Assistant – Litigation and Eminent Domain

Trenam Law; Tampa (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

Trenam Law in downtown Tampa seeks an experienced Legal Assistant to support our Litigation and Eminent Domain practice. The role emphasizes high-level litigation support and efficient office operations, including case management, scheduling, discovery, and trial prep.

The ideal candidate is proactive, detail-oriented, and capable of handling sensitive information with discretion. The position is on-site, full-time, with standard hours (Mon-Fri, 8:30 AM – 5:00 PM) and occasional overtime to meet

Qualifications

• Minimum 3 years’ experience as a Legal Assistant, preferably in litigation or land use matters.
• High School diploma required.
• Proficiency in Microsoft Office and document management systems; iManage experience helpful.
• Strong knowledge of court filing procedures (electronic and in-person).

Responsibilities

• Provide proactive legal and administrative support in litigation, eminent domain, and transactional matters.
• Draft, proofread, and finalize correspondence, pleadings, discovery, and legal documents.
• Maintain case and client files in document management systems; organize and file pleadings, exhibits, and correspondence.
• Manage attorney calendars, including court deadlines, depositions, client meetings, and travel arrangements.
• Coordinate with court personnel, opposing counsel, clients, vendors, and internal staff.
• Assist with opening new matters: gather information, initiate conflict checks, and draft engagement letters.
• Submit check requests, manage attorney expenses, and assist with time entry and billing procedures.
• Support deposition and trial preparation, including organizing exhibits and logistics.
• Occasionally assist with GIS-related materials; not required.
• Maintain professionalism and client confidentiality in all interactions and documentation.
• Other duties as assigned.

Skills

Attention to detail

Time management

Strong communication

Discretion

Education

High school diploma

Tools

Microsoft Office

Document management systems (DMS)

iManage

Job description

Description

Trenam Law is seeking an experienced Legal Assistant to support our Litigation practice which includes a busy Eminent Domain attorney in our downtown Tampa office. This role enhances attorney effectiveness by providing high‑level litigation support and ensuring the efficient operation of the Litigation and Eminent Domain practice groups. The ideal candidate will be proactive, organized, and detail‑oriented, with demonstrated experience in case file management, scheduling & calendaring, discovery support, and trial preparation.

Key Responsibilities

• Provide proactive legal and administrative support in litigation, eminent domain, and transactional matters
• Draft, proofread, and finalize correspondence, pleadings, discovery, and legal documents
• Maintain case and client files in document management systems (DMS); organize and file pleadings, exhibits, and incoming correspondence
• Manage attorney calendars, including court deadlines, depositions, client meetings, and travel arrangements
• Coordinate with court personnel, opposing counsel, clients, vendors, and internal staff
• Assist with opening new matters: gather relevant information, initiate conflict checks, and draft engagement and preservation letters
• Submit check requests, manage attorney expenses, and assist with time entry and billing procedures
• Support deposition and trial preparation, including organizing exhibits and arranging logistics
• Occasionally assist with visual materials or mapping data related to land use cases (GIS experience is a plus, not required)
• Help maintain professionalism and client confidentiality in all interactions and documentation
• Other duties as assigned

Qualifications

• Minimum of 3 years’ experience as a Legal Assistant, ideally within litigation or land use matters
• High school diploma required
• Technical proficiency in Microsoft Office and document management systems; iManage experience helpful
• Strong knowledge of court filing procedures (both electronic and in‑person)
• Accurate, quality work product; strong attention to detail; highly organized
• Highly responsive and able to prioritize multiple tasks and deadlines effectively
• Excellent communication skills and ability to handle sensitive information with discretion
• Works effectively independently and as a team member in support of overarching goal of excellent client service

Requirements

Additional Details

An on‑site support role in a professional office setting with standard office equipment

Full‑time: Monday–Friday, 8:30 AM – 5:00 PM (with a 1-hour lunch)

Occasional overtime may be required to finish a project or to help fulfill client obligations