Legal Assistant - Litigation

Allen Matkins; Los Angeles (CA); On-site; USD 80,000 - 110,000; Full time

Job summary

Allen Matkins, a law firm with Century City, CA location, seeks an experienced Legal Assistant to provide complex trial litigation secretarial and clerical support to assigned attorneys. You will draft and revise pleadings, manage conflicts checks, coordinate depositions and assist with trial prep to ensure high-quality client service.

The role requires 5–7 years in litigation within a law firm, a typing speed of 70 wpm, and proficiency with Microsoft Office, PACER, NetDocs, iTimekeep and

Qualifications

• High school diploma or equivalent; college degree preferred.
• 5–7 years of litigation secretarial experience.
• Excellent written and verbal communication with clients and attorneys.
• Typing speed of at least 70 wpm.
• Proficient in Microsoft Office suite (Word, Excel, Outlook) and Adobe.
• Experience with PACER, court electronic filing, NetDocs, iTimekeep, Aderant is a plus.

Responsibilities

• Complete assignments including drafting, revisions and finalization of correspondence, pleadings, court forms, memoranda, and redline comparisons.
• Conflicts checks, opening new client matters and obtaining conflicts waivers, if necessary.
• Draft and serve discovery documents.
• Prepare and send correspondence and/or emails to clients and/or opposing parties.
• Assist attorneys with arranging and preparing for depositions.
• Assist with trial preparation and trial support.
• Process vendor invoices, organize files, prepare expense reports, and manage attorney monthly billings.
• Arrange for travel, meetings/depositions (in office or out of office); and remote court appearances.
• State, civil, complex federal and appellate filings and service of pleadings.
• Maintain attorney files in accordance with policies.

Skills

Communication

Time management

Typing 70 wpm

Attention to detail

Legal secretarial support

Education

High School Diploma

College degree preferred

Tools

Microsoft Word

Excel

Adobe Acrobat

Outlook

PACER

iTimekeep

NetDocs

Aderant

Job description

Allen Matkins, a law firm with over 300 attorneys, was founded with deep roots in real estate and has leveraged that foundation to grow and build prominent litigation, corporate, tax, labor and employment, land use, and environmental practices allowing us to partner with clients across myriad industries and markets. For nearly 50 years, Allen Matkins has worked with clients drawn to us by our reputation for market-leading solutions, pragmatism, exemplary quality, approachability, and our unparalleled network of contacts and connections in business and government. Our firm’s success is driven by our commitment to hiring and developing top talent, ensuring a team that delivers exceptional work and service to our clients. We are guided by our core values: our people are our most important resource; we have a commitment to quality work, all the time; and we work as a team with each other and with our clients - we foster camaraderie.

About the Position

Under general supervision, the Legal Assistant performs complex and specialized trial litigation secretarial and clerical support duties related to the specific work and functions of the assigned attorney(s). The Legal Assistant is highly skilled in providing executive-level support and ensures a high standard of client relations and client satisfaction in all aspects of the role.

Essential Duties and Responsibilities

• Complete assignments including drafting, revisions and finalization of correspondence, pleadings (including tables of authorities), court forms, memoranda, and redline comparisons
• Conflicts checks, opening new client matters and obtaining conflicts waivers, if necessary
• Draft and serve discovery documents
• Prepare and send correspondence and/or emails to clients and or opposing parties
• Assist attorneys with arranging and preparing for depositions
• Assist with trial preparation and trial support
• Process vendor invoices, organize files, prepare expense reports, and manage attorney monthly billings
• Arrange for travel, meetings/depositions (in office or out of office); and remote court appearances
• State, civil, complex federal and appellate filings (manual and/or electronic, where applicable) and service of pleadings
• Maintain and organize physical and electronic attorney files in accordance with department policies, practices and procedures
• Attend training sessions as required or requested by the Firm
• Production, including creation of flash drives and/or pdf of same for transmittal to client, along with hard copies
• Retrieval and assembly of exhibits and hearing binders, as needed
• Other duties as assigned

Education and/or Experience

High school diploma or equivalent required; college degree preferred. 5–7 years of experience working in a litigation practice within a law firm required.

Qualifications

• Ability to work through complex document markups and instructions in a timely manner
• Ability to multi-task, manage and process workflow timely and accurately
• Extensive knowledge of Federal and State court electronic filing systems, PACER, ADR and JAMS mediation processes
• Knowledge of various court rules on the state and federal levels
• Ability to communicate effectively with clients, attorneys, co-workers and management
• Minimum typing speed of 70 wpm
• Proficient in Microsoft Suite, including, but not limited to Word, Excel, Adobe and Outlook
• Proficient in iTimekeep or similar time entry software
• Advanced proficiency in NetDocs or similar programs
• Familiarity with Aderant or other accounting software is a plus
• Proficient in Forms Workflow or other Judicial Council programs to efficiently access necessary court forms
• Must be a team player, proactive, flexible, organized and able to work under pressure
• Ability to work core business hours with flexibility for overtime, as required

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Work Arrangement

During the initial 90-day onboarding period, this position requires full-time, in-office attendance at the firm's Century City, CA location to support hands‑on training, team integration, and onboarding. Following the onboarding period, employees may be eligible for a hybrid work arrangement, subject to the firm's policies, business needs, and the supervising attorneys’ discretion and preferences. Regular in‑office attendance remains an essential requirement of this position, and any remote work arrangement is subject to the firm's approval and may be modified or discontinued at the firm's discretion.

EEO Statement

Allen Matkins is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, national or ethnic origin, ancestry, citizenship, age, marital status, medical condition, physical or mental disability, veteran status, all other characteristics prohibited by law, or gender identity and/or expression.

We will collect the personal information you provide in connection with this application as well as information included with any other document(s) you provide us. We may use this information to evaluate your application and consider you for employment with Allen Matkins. We may share this information with third parties for any of the following purposes: (i) to confirm the accuracy of the information provided; (ii) to conduct a background check; (iii) to confirm or evaluate potential conflicts of interest; and/or (iv) to check references. If you accept an offer with Allen Matkins, we may use this information to provide you with the benefits of your employment. Our employees' personal information is governed by our Privacy Policy, available at https://www.allenmatkins.com/disclaimers/privacy-policy.html .

Qualified Applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Compensation

Allen Matkins is an Equal Opportunity Employer and offers a competitive compensation & benefits package. The anticipated base salary range for this full‑time role is $80,000.00 - $110,000.00 per year. Actual salary will depend upon a number of factors, including, but not limited to, relevant experience, job‑related skills, qualifications, and location.

The base salary range displayed on the job posting reflects the estimated range for new hire salaries for the position. The actual offered base salary will be determined by work location and additional factors, including, but not limited to, relevant experience, job‑related skills and qualifications. The pay range is subject to change at any time dependent on a variety of internal and external business factors.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.