Legal Assistant Intern

City of Beaumont; Beaumont (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

City of Beaumont seeks a confidential secretary to support the City Attorney with drafting and routing legal documents, managing calendars, and handling communications.

The role requires on-site work in Beaumont, with a fast-paced office environment and regular duties including purchasing, invoicing, and travel arrangements.

Qualifications

• Two years of office clerical experience.
• Six months experience with Microsoft Office.
• Six months data entry experience.
• Excellent grammar skills.
• Active college student pursuing related degree.

Responsibilities

• Compose correspondence and legal documents including Open Records requests and Attorney General letters.
• Maintain calendars for the City Attorney and department.
• Answer phones and route calls; draft routine ordinances and resolutions.
• Handle requisitioning and purchasing of equipment and supplies; process invoices.
• Coordinate travel and lodging for the department; submit monthly reports timely.

Skills

Secretarial skills

Grammar skills

Typing 40-45 wpm

Data entry

Microsoft Office

Professional communication

Education

College student pursuing degree in Political Science, English, History, or Business

Tools

IBM AS/400

Job description

Duties and Responsibilities

Essential Job Functions: Responsible for specialized and confidential secretarial duties under the direction of the City Attorney. Composes correspondence and a variety of legal documents including Open Records Request and Attorney General letters. Maintains a calendar of case events and the City Attorney’s calendar; answers telephone and routes calls; drafts routine ordinances and resolutions; responsible for requisitioning and purchasing of equipment, supplies and supply inventory; processes department invoices; makes travel and lodging arrangements for the department. Responsible for timely submission of monthly departmental report.

Other Job Functions: Performs other duties as required. Job description statements are intended to describe the general nature and level of work being performed by employees assigned to this job title. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required.

Working Conditions

This position requires 100% onsite work. This position will start in October and end in May. Work indoors in a normal office environment. Fast-paced office environment; must be available to work up to 40 hours a week; Monday through Friday; overtime as needed.

Minimum Essential Qualifications

Knowledge: Knowledge of secretarial practices and procedures; knowledge of business English, spelling, grammar, arithmetic and vocabulary; thorough knowledge of office practices, procedures, systems and equipment; knowledge of general municipal operations and organizations; thorough knowledge of computers and associated software including Microsoft Office; knowledge of IBM Series (AS/400) financial, payroll and purchasing software preferred.

Skills/Abilities: Ability to operate modern office machinery; ability to set up and type a variety of letters, reports and records; ability to input data accurately and in a timely manner; ability to understand and follow oral and written instructions with minimal supervision; ability to establish and maintain effective working relationships with other employees and the public; ability to operate a calculator; ability to type 40-45 wpm on a personal computer preferred; ability to work in an office environment with frequent interruptions by the telephone.

Physical Requirements: Constantly sees and hears; frequently operates a computer, answers telephone, enters data, sits, lifts and carries objects weighing up to 10 lbs., uses a calculator, operates a printer, fax machine, files, sorts, types, writes by hand, stands, walks, bends; infrequently lifts objects weighing up to 25 lbs.

Education/Experience: A college student (Sophomore, Junior or Senior) actively working towards a degree in Political Science, English, History, Business or a related field. Two (2) years of office clerical experience; minimum of six (6) months actual work experience utilizing Microsoft Office; six (6) months experience in data entry; experience answering a multi-line phone with heavy load of incoming calls preferred; must have excellent grammar skills.

Other

Other: This position requires 100% on-site work. Skills test administered. Must possess a valid Class C driver's license with a good driving record. Other state valid Driver’s License equivalent to Texas Class C with a good driving record will be considered. Texas state law requires within 30 days of residency, you must possess a valid Texas driver’s license. Applicant selected for hire will be subject to a background investigation and drug/alcohol screen test.

The City of Beaumont provides equal employment opportunities (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, The City of Beaumont will provide reasonable accommodations for qualified individuals with disabilities. To request a reasonable accommodation or other assistance contact a Human Resources representative at [phone] or through RELAY Texas at 1-800-735-2989 or mail your request to P.O. Box 3827, Beaumont, Texas 77704.

The City may consider all related education and/or experience in determining the applicant's minimum qualifications and starting salary.