Legal Assistant III

City National Bank; Los Angeles (CA); On-site; USD 55,000 - 88,000; Full time

Benefits offered by this job

Healthcare coverage

401(k) matching

Tuition reimbursement

Time away benefits

Fertility benefits

Job summary

City National Bank is seeking a Legal Assistant III to support its legal staff in Los Angeles. The role includes drafting, proofreading, and managing documents, calendars, and correspondence in line with bank policies and procedures.

The successful candidate will have a high school diploma, at least six years in a legal environment, and proficiency with Microsoft Office. Associates or bachelor’s degree preferred; competitive compensation and benefits accompany the position.

Qualifications

• H.S. Diploma
• Six years working in a legal environment
• Six years working with Microsoft Office (Word, Excel, PowerPoint)

Responsibilities

• Compose and prepare transmittal correspondence, forms, engagement letters, demands, agreements, contracts, documents, pleadings, etc. from internal records and databases.
• Edit and proofread materials to meet format, grammar, and style guidelines.
• Manage attorney calendars, schedule meetings, and coordinate travel as needed.
• Create and update electronic filing and billing records; monitor electronic billing policies.
• Interact with outside counsel, court personnel, and vendors professionally per bank policies.
• Prepare correspondence and ensure accuracy and appropriate form.
• Comply with bank policies and regulatory requirements.

Skills

Legal experience

MS Office

Education

High School Diploma

Tools

Microsoft Office

Job description

LEGAL ASSISTANT III

WHAT IS THE OPPORTUNITY?

Performs secretarial, administrative, and clerical assignments in support of the legal staff. Acts as an information source on bank policies and procedures, gathers, compiles, and reports information relevant to assignments. Prepares documentation for legal matters such as loans and litigation-related documents, prepares internal/external correspondence, and assists with word processing and corporate contracts and other legal documentation; maintains attorney calendars and schedules meetings as needed.

WHAT WILL YOU DO?

• Compose and prepare transmittal correspondence, forms, engagement letters, demands, agreements, contracts, documents, pleadings, etc. from a variety of sources, i.e., internal bank records, department databases, handwritten notes, etc. Edit and proofread to ensure final materials are complete and correct and with all appropriate revisions made. Ensure documents and correspondence conform to established guidelines pertaining to format, grammar, and style. Review and answer general incoming correspondence, sometimes on own initiative and as directed by attorneys.
• Ability to use Microsoft Office (Word, Excel, PowerPoint) to create word documents, spreadsheets and presentations.
• Create and update files in electronic filing systems; sets up new matters in billing database (i.e., Legal Tracker); monitor, review, and confirm compliance with billing policies for electronic bills, and provides general support on electronic billing program.
• Establish, update and maintain case matter, subject, customer, chronological and document files and indexes. Responsible for proper management and confidential maintenance of office files and records to ensure efficient accessibility/usage/retention and confidentiality. Willingness to learn and use new procedures and technology used by the bank and the department (such as e‑filing system, new operating systems and new word processing software).
• Prepare correspondence (both internal and external communication). Responsible for accuracy, proper form, syntax, grammar and appearance of all written materials.
• Maintain assigned attorney’s calendar. Schedule and make arrangements for, videoconferences, meetings, appointments, travel plans, and court dates for attorneys. Prepare and submit attorney cost reimbursements. Maintains attorney’s MCLE records and monitors compliance deadlines. Maintain attorney’s files on their professional organizations.
• Interact with outside counsel, opposing counsel, court clerks, court reporters, witnesses, government agencies, and others to obtain information, set hearings, continuances or appointments; vendors, and others to answer inquiries, etc. with professional demeanor and in conformance with bank policies.
• Initiate and receive telephone calls for assigned attorneys. Answer and direct incoming calls, relay messages and place calls as needed.
• Comply fully with all bank policies and procedures as well as all regulatory requirements (e.g. Bank Secrecy Act, Know Your Client, Community Reinvestment Act, Fair Lending Practices, Code of Conduct, etc.).
• Complete all special projects as requested.
• ADDITIONAL RESPONSIBILITIES FOR LEGAL ASSISTANT (LITIGATION): Prepare/draft court pleadings and forms; maintain litigation calendar, including tracking hearing and court dates; coordinate with court service on court filings and service of process; prepare court documents (including motions) for filing; electronically file court documents in State and Federal courts; locate and pull dockets and documents from public court records; knowledge of PACER and familiarity with electronic court filing process and rules is necessary.

WHAT DO YOU NEED TO SUCCEED?

Required Qualifications*

• H.S. Diploma
• Six years working in a legal environment
• Six years working with Microsoft Office (Word, Excel, PowerPoint)

Additional Qualifications

• Associates or Bachelor’s degree preferred

WHAT’S IN IT FOR YOU?

Compensation
Starting base salary: $26.44 to $42.31 per hour. Exact compensation may vary based on skills, experience, and location.

Benefits and Perks

At City National, we strive to be the best at whatever we do, including the benefits and perks we offer our colleagues including:

• Comprehensive healthcare coverage, including Medical, Dental and Vision plans, available the first of the month following start date
• Generous 401(k) company matching contribution
• Career Development through Tuition Reimbursement and other internal upskilling and training resources
• Valued Time Away benefits including vacation, sick and volunteer time
• Specialized health and family planning benefits including fertility benefits, and cancer, diabetes and musculoskeletal support programs
• Career Mobility support from a dedicated recruitment team
• Colleague Resource Groups to support networking and community engagement

Get a more detailed look at our Benefits and Perks.

ABOUT US

Since day one we’ve always gone further than the competition to help our clients, colleagues and communities flourish. City National Bank was founded in 1954 by entrepreneurs for entrepreneurs and that legacy of integrity, community and unparalleled client relationships continues today. City National is a subsidiary of Royal Bank of Canada, one of North America’s leading diversified financial services companies. To learn more about City National and our dynamic company culture, visit us at About Us.

INCLUSION AND EQUAL OPPORTUNITY EMPLOYMENT

City National Bank fosters an inclusive environment where all forms of diversity are valued and leveraged to make us a better company and employer. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, disability, veteran status or other basis protected by law.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

*Represents basic qualifications for the position. To be considered for this position, you must at least meet the required qualifications. careers.cnb.com accepts applications on an ongoing basis, until filled.

Unless otherwise indicated as fully remote, reporting into a designated City National location is an essential function of the job.

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