Legal Assistant I/II

Pennsylvania Office of Attorney General; Philadelphia (Philadelphia County); Hybrid; USD 42,000 - 47,000; Full time

Benefits offered by this job

Telework after training up to 3 days a

Union position

Job summary

The Pennsylvania Office of Attorney General seeks a Legal Assistant I/II to support the Civil Law Division in Philadelphia. The role involves legal clerical work, document preparation, filing, scheduling, and coordination with attorneys and courts.

Telework may be available after training (up to 3 days/week). This full-time, union position requires strong typing, proofreading, and data-entry skills, with opportunities for growth and a supportive work environment.

Qualifications

• Three years of responsible clerical, enforcement, or investigative work OR

Responsibilities

• Types documents from handwritten draft or dictated sources into draft or final form.
• Proofreads documents to ensure grammar, completeness, and compliance with agency rules.
• Opens, maintains, closes, and archives cases.
• Electronically files documents in Pennsylvania and federal courts.
• Assists with pickup and delivery of legal documents.
• Inputs data into computer systems and retrieves it as needed.
• Makes travel arrangements for attorneys and subpoenaed witnesses.
• Processes incoming mail efficiently.
• Drafts correspondence and creates standard pleadings.
• Prints, scans, and copies documents.
• Schedules depositions and secures court reporters and conference rooms.
• Answers phones and greets guests.
• Operates office equipment including scanners, printers, copiers, and faxes.
• Reviews complaints and appeals to determine statutory requirements.
• Gathers information through research to confirm legal requirements.
• Reviews enforcement actions for compliance and proper documentation.
• Recommends approval/denial of appeals in administrative decisions.
• Performs other duties as required.

Skills

Typing

Clerical work

Data entry

Records management

Communication

Attention to detail

Research

Education

High School Diploma or equivalent

Paralegal certification

Tools

Microsoft Word

Microsoft Outlook

Electronic filing

Job description

Section: Attorney Resource Center/Civil Law Division

Class: Legal Assistant I/II

Location: Philadelphia

Telework: Following necessary training, you may have the opportunity to telework up to 3 days per week.This position will require you to report to the headquartered location. Individuals permitted to telework must have internet access.

Position Type: Full-time, Non-civil service, Union

Work Hours: 8:30 - 5:00

Salary Range: Legal Assistant I starting salary of $41,506

Legal Assistant II starting salary of $46,827

Basic Function

The Office of Attorney General (OAG) is a respected institution dedicated to legal excellence and service to the Commonwealth of Pennsylvania. In addition to offering the opportunity for meaningful work, employment with the OAG includes top-tier health care options, retirement plans, generous paid time off, and good work-life balance, including telework options described above. Employees enjoy a dynamic and supportive work environment that fosters professional growth and development.

The primary role of this position is to provide support for the Civil Law Division. Assignments are received through the Attorney Resource Center (ARC) Ticketing system from Civil Law Division attorneys and investigators as needed. Work entails the performance of legal clerical activities executed by using independent judgment. Skilled typing and processing of legal documents is required.

This position performs clerical support as needed to all sections within the Civil Law Division that are involved in representing Commonwealth agencies, officials, and employees in federal, state, and circuit courts and the Supreme Court of the United States. The cases are based on a variety of issues such as federal constitutional, federal statutory, state statutory, common law, tort, tax, and bankruptcy claims and appeals from the lower court cases.

• Types documents from handwritten draft, from either oral or taped dictation, or from original source documents into draft or final form
• Proofreads documents/correspondence to ensure that information is grammatically correct, complete, and consistent and adheres to agency rules and regulations

• Opens, maintains, closes, and archives cases
• Electronically files documents in all Pennsylvania and federal courts
• Assists with the pick-up and delivery of legal documents from/to the appropriate court
• Inputs data into the appropriate computer systems and retrieves same when needed
• Makes travel arrangements for attorneys and/or subpoenaed witnesses
• Processes all incoming mail properly and efficiently
• Drafts correspondence
• Creates standard pleadings and documents segments using templates
• Prints, scans, and copies documents
• Schedules depositions, obtains court reporters, and secures conference rooms
• Answers telephones and greets guests
• Operates desktop computer, scanner, and printer
• Operates a copier and sends faxes
• Reviews written complaints, appeals, applications, rulings, or decisions to determine whether they meet basic statutory requirements
• Gathers information through research and investigation to determine whether necessary legal requirements and regulatory requirements have been met
• Reviews enforcement actions to ensure compliance with departmental regulations, proper application of law, adherence to procedure and appropriate documentation of evidence of violations
• Recommends approval or denial of appeals of administrative decision, such as the prohibition of the sale of a firearm based on applicants’ criminal records
• Performs other duties as required

Legal Assistant I:

• Three years of responsible clerical, enforcement, or investigative work OR
• Any equivalent combination of experience and training

Legal Assistant II:

• One year as a Legal Assistant I OR
• Four years of responsible clerical, enforcement, or investigative work including one year of legal clerical support experience OR
• Any equivalent combination of experience and training

• At least one year of experience working in an office environment