Legal Assistant I

Burleigh County; Bismarck (ND); Hybrid; USD 36,000 - 48,000; Full time

Job summary

Burleigh County in Bismarck, ND, is seeking an Administrative Assistant to support the State's Attorney and legal staff by performing clerical, technical, and paraprofessional duties. This role involves compiling documents, coordinating with court officials, notifying witnesses, preparing pleadings, and ensuring timely filing and service of papers.

Ideal candidates will have 2 years of legal office experience, familiarity with legal terminology, and strong typing and MS Word skills.

Qualifications

• Requires two (2) years of experience performing legal office support.
• Must be proficient with word processing software such as Word and possess excellent typing skills.
• Knowledge of appropriate legal terminology, legal forms, and legal files.
• Requires a high degree of written and/or verbal communication skills dealing with employees, clients, or the general public.
• Ability to handle multiple duties and priorities under limited supervision.
• Applicant will be subject to a post offer civil and criminal background check.
• Candidates must be authorized to work in the United States on a permanent basis; no visa sponsorship.

Responsibilities

• Collect necessary documents and reports.
• Consult with clerk of the court on case scheduling.
• Notify witnesses of trial dates and appearances.
• Prepare case files and subpoenas.
• Maintain court calendar.
• Assist in preparation of legal documents including pleadings, motions, summonses, informations, etc.
• Ensure documents are filed in appropriate court and served on all parties prior to deadlines.
• Prepare exhibits for courtroom presentation.
• Consult with sheriff and police departments on court scheduling for officers.
• Schedule appointments for attorneys with public and other professionals.
• Provide clerical assistance including typing, filing, sorting and distributing mail.
• Evaluate information related to legal matters in public or personal records.
• Assist with documentation of dispositions, filings of fact, conclusions of law, certificates of record, appendices.
• Act as backup Legal Secretary when required.
• Other duties as required and assigned.

Education

Associate degree with emphasis in legal field

Tools

Word Processing (Microsoft Word)

Job description

APPLICATION DEADLINE:

Open until filled - Applicants are encouraged to apply as soon as possible. Applicants will be considered immediately upon submitting application materials.

ABOUT THE ROLE:

Under supervision of the State's Attorney, Administrative Supervisor or Legal Assistant II is responsible for clerical, technical and paraprofessional activities in support of agency legal staff.

PRIMARY JOB DUTIES:

• Collect necessary documents and other reports.
• Consult with clerk of the court in case scheduling.
• Notify witnesses of trial dates and other appearances.
• Prepare case files and subpoenas.
• Help maintain court calendar.
• Provide assistance in preparation of all legal documents including pleadings, motions, summons, informations, etc.
• Ensure that documents are filed in the appropriate court and served on all parties prior to set deadlines.
• Prepare exhibits for courtroom presentation.
• Consult with sheriff and police departments in court scheduling for officers.
• Schedules appointments for Attorneys with public and other professionals.
• Provide clerical assistance to include typing, filing, sorting and distributing mail and other duties.
• Evaluate information related to legal matters in public or personal records.
• Provide assistance with documentation of dispositions, filings of fact, and conclusions of law, certificates of record, appendices and other areas of law.
• Act as backup of Legal Secretary when required.
• Other duties as required and assigned.

ACCOUNTABILITIES:

1. Ensure all files, schedules, documentation, and necessary reports are in order to assist legal staff.
2. Create a positive and productive work atmosphere by communicating, maintaining a professional manner and a team-like environment with all other departments, employees, and members of the public.
3. Ability to apply appropriate guidelines, either specific or general, to appropriate duty.

A complete job description is available from the Burleigh County Human Resources Office.

Equal Opportunity Employer:

The employing agency does not discriminate on the basis of race, color, national origin, sex, religion, age, or disability in employment or the provision of services, and complies with the provisions of the North Dakota Human Rights Act.

Requirements

1. Two (2) years of experience performing legal office support; Associate degree with emphasis in the legal field preferred or an equivalent
2. Must be proficient with word processing software such as Word and possess excellent typing skills.
3. Knowledge of appropriate legal terminology, legal forms, and legal files necessary.
4. Requires a high degree of written and/or verbal communication skills dealing with employees, clients, or the general public.
5. Ability to handle multiple duties and priorities under the limited supervision of the State’s Attorney.
6. Applicant will be subject to a post offer civil and criminal background check. The County will pay the costs associated with the exams.
7. Candidates must already be authorized to work in the United States on a permanent basis. Visa sponsorship is not available for this role.

THE FOLLOWING ADDITIONAL DOCUMENTS ARE REQUIRED:

• Unofficial transcripts (if any)