Administrative Legal Assistant

Morton County; Mandan (ND); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

Health Insurance

Pension Plan

Paid Time Off

Holiday Pay

Voluntary Benefits

Job summary

Morton County is seeking an organized administrative support professional to ensure a smooth flow of information within the Office of States Attorney. Responsibilities include scheduling hearings, drafting correspondence, filing, typing, and greeting visitors in a confidential, professional environment.

The role requires a high school diploma or GED with 2 years of clerical experience; proficiency in MS Office and strong attention to detail are essential.

Qualifications

• High school diploma or GED; two years of office support or clerical experience and ability to work without supervision.
• Associate Degree preferred or equivalent experience in a similar admin role.
• Proficiency in MS Office, spelling, punctuation, grammar, and word processing.
• Notary Eligible.
• Must have valid Driver’s License.

Responsibilities

• Maintain the Office's Court Calendar by reconciling it twice daily, ensuring hearings, trials, depositions and leave requests are up to date.
• Welcomes, screens, and assists the general public, law enforcement personnel, social services, judges, court administration, victims, witnesses, and attorneys.
• Reviews, prints, and distributes all incoming email correspondence accurately and timely.
• Performs filing, faxing, answering calls and messages, and sorting mail.
• Organizes and centrally locates court files for upcoming appearances.
• Prepares initial files for the Victim Witness Program.
• Preserves and maintains client confidentiality.
• Performs other duties as assigned.

Skills

MS Office proficiency

Organizational skills

Attention to detail

Clerical experience

Education

High school diploma or GED

Associate Degree preferred

Tools

MS Office

Job description

Company Overview

Morton County is a committed public service employerdevoted to our Team and thesteadfast citizens who make up thisgreat community. Theideals we are tasked with instilling in our Team Members are what make this institution remarkable. We have a strong beliefin providing comprehensive,cost-effective, and efficient services to our community, our constituents, and our Team while providing these servicesin a collaborative, considerate, ethical and fiscally responsible manner.

Our ability to provide exceptional customer service is directly attributable to the quality ofour Team and the culturewe cultivate. Wework to build a culture that isresponsive to our team by listening to the needs of our Team Members and theirfamilies. From there, we work diligently to provide acomprehensiveand affordable benefits program.

We ask that you consider Morton County as your next employer.

Job Summary

The position ensures a smooth flow of information throughout the Office of States Attorney by coordinating office activities and performing a variety of specialized, complex and confidential administrative support duties including but not limited to: scheduling hearings, drafting legal correspondence, filing, typing, transcribing, answering phones and greeting visitors, clients, and court personnel. The work requires knowledge of secretarial and general office practices, strong attention to details and impeccable professionalism.

Responsibilities and Duties

• Maintain the Office's Court Calendar by reconciling it twice daily to assure hearings, trials, depositions, meetings, team member leave requests, and other pertinent data is recorded and up to date;
• Welcomes, screens, and assists the general public, law enforcement personnel, social services, judges, court administration, victims, witnesses, defense attorneys’, defendants, and other key partners;
• Reviews, prints, and distributes all incoming email correspondence accurately and timely;
• Performs filing, faxing,responding to incoming phone calls and messages, and preparing and sorting incoming/outgoing mail;
• Organizesand centrally locates court files for upcoming court appearances;
• Prepares initialfiles for the Victim Witness Program;
• Preserves and maintains client confidentiality; and
• Performs other duties as assigned.

Qualifications and Skills

• Requires a high school diploma or GED, two years of office support or clerical experience and should be able to work efficiently without supervision and have strong task management abilities
• Associate Degree preferred or equivalent combination of education and training that provides similar knowledge, skills, and abilities relevant to the position.
• Requires proficiency in MS Office, spelling, punctuation, grammar word processing equipment and in oral communications.
• Notary Eligible
• Must have valid Driver’s License

Benefits and Perks

• North Dakota Public Employees Retirement Health Insurance
• North Dakota Public Employees Retirement Program
• Paid Time Off
• Holiday Pay
• Voluntary Benefit Options