Legal Assistant - Hybrid

| HCL Global System; Nashville (TN); Hybrid; USD 42,000 - 66,000; Full time

Job summary

The Tennessee Department of Environment and Conservation's Office of General Counsel seeks a Contract Legal Assistant to support environmental enforcement. The role reviews orders, drafts attorney letters, and coordinates service of process, while aiding appeals and adherence to final orders.

This full-time hybrid position is based in Nashville, with responsibilities including case management, document handling, and inter-office communications to support enforcement actions and settlements.

Qualifications

• High School graduation required; Associate's or Bachelor's degree preferred; Paralegal certificate preferred.
• Five years progressive administrative support experience required; legal administrative experience preferred.
• Strong skills in addressing, email, and general correspondence; proficient in Microsoft Office and Acrobat.
• Experience with scheduling, proofreading/editing, and verbal communication is required.

Responsibilities

• Review draft enforcement orders for factual accuracy and documentation, correct named respondents and addresses, proofreading, and other quality-control issues.
• Prepare attorney cover letters for orders and coordinate service of process; assist with appeals and hearings.
• Assist attorneys in enforcing final orders and manage communications with respondents and opposing counsel; draft final orders for settlements.
• Assist with collections of civil penalties and damages; prepare draft warrants and affidavits for review by attorneys.
• Enter updates and upload documents into the case management database; communicate updates to the assigned attorney.

Skills

High school diploma

Paralegal certificate

Administrative support

Addressing

Administrative Assistant

Adobe Acrobat

Emailing

Correspondence - Email

Correspondence - General

Verbal communication

Internet

Microsoft Excel

Microsoft Word

Legal

Proofreading/Editing

Scheduling

Education

High school diploma

Associate's degree

Bachelor's degree

Paralegal certificate

Tools

Adobe Acrobat

Microsoft Excel

Microsoft Word

Internet

Job description

Contract Legal Assistant

This contract position is responsible for assisting the Tennessee Department of Environment and Conservation's Office of General Counsel (OGC) with environmental enforcement. TDEC divisions within the Bureau of Environment issue well over 100 enforcement orders each year. This position will assist attorneys in reviewing draft orders prepared by division staff. After orders are issued, this position will assist attorneys with appeals and enforcing final orders.

The contract legal assistant position is full-time (37.5 hours per week). This hybrid in-office and work-from-home position is based in TDEC's central office in downtown Nashville.

Shift Schedule

• Shift 1
• 8:00 AM
• 4:30 PM
• Yes

Qualifications

• Education | Others | Minimum - High School graduate | • Minimum: High School graduate. Associate's or Bachelor's degree preferred. Paralegal certificate preferred. | Proficient (4-6 Years) | Yes
• Skills | Others | Minimum five years progressive administrative support experience required | • Minimum of five years of progressive administrative support experience required. Legal administrative experience preferred. | Proficient (4-6 Years) | Yes
• Skills | Others | Addressing | Proficient (4-6 Years) | Yes
• Skills | Others | Administative Assistant | Proficient (4-6 Years) | Yes
• Software | Others | Adobe Acrobat | Proficient (4-6 Years) | Yes
• Skills | Others | Collections | Proficient (4-6 Years) | No
• Skills | Others | Correspondence - Email | Proficient (4-6 Years) | Yes
• Skills | Others | Correspondence - General | Proficient (4-6 Years) | Yes
• Skills | Others | Customer Service | Proficient (4-6 Years) | No
• Skills | Others | Emailing | Proficient (4-6 Years) | Yes
• Software | Others | Internet | Proficient (4-6 Years) | Yes
• Skills | Others | Legal | Proficient (4-6 Years) | No
• Software | Others | Microsoft Excel | Proficient (4-6 Years) | Yes
• Software | Others | Microsoft Word | Proficient (4-6 Years) | Yes
• Skills | Others | Proofreading/Editing | Proficient (4-6 Years) | No
• Skills | Others | Scheduling | Proficient (4-6 Years) | No
• Skills | Others | Verbal Communication | Proficient (4-6 Years) | Yes

Responsibilities

• Review draft enforcement orders for factual accuracy and documentation, correct named respondents, current addresses for service of process, proofreading, and other quality-control issues. Prepare attorney cover letters for commissioner's orders and coordinate service of process.
• Assist OGC attorneys in handling appeals of enforcement orders. Facilitate communications with pro se respondents and opposing counsel. Draft agreed final orders. Prepare Notice of Hearing to docket matters. Proofread motions. Assist with discovery responses, depositions, and hearings. Prepare agreed final orders for settlements.
• Assist OGC attorneys to enforce final orders, serving as the primary case manager. Draft demand letters for attorney signature, send them, and track responses or non-responses. Manage communications with pro se respondents or opposing counsel. Prepare attorney general referral memoranda.
• Assist with collections of civil penalties and damages.
• Prepare draft General Sessions warrants and affidavits for review by the assigned attorney. Once drafts are approved, secure the affiant's signature and arrange filing at General Sessions.
• Communicate updates and share documents with the assigned attorney.
• Promptly enter updates and upload documents in the case management database.